Treatment Team Coordinator

Texas Health and Human Services; San Antonio (TX); On-site; USD 35,000 - 49,000; Full time

Job summary

Texas Health and Human Services Commission (HHSC) is seeking an Administrative Assistant III at San Antonio State Hospital to support treatment teams and manage documentation. The role focuses on gathering inputs for PCRP, entering data into the EMR, and coordinating schedules with diverse teams.

The position emphasizes accurate records, compliance with CMS/TJC standards, and collaboration across disciplines to ensure personalized patient care plans are completed in a timely manner.

Qualifications

• At least two (2) years’ experience in a professional support role.
• Knowledge of HIPAA and confidentiality rules.
• Proficient in Electronic Medical Record (EMR) systems.
• Proficient computer skills and ability to use standard office software.
• Strong written and verbal communication skills.
• Ability to coordinate team members and support planning processes.

Responsibilities

• Attends and coordinates treatment team meetings and maintains files.
• Collects, synthesizes, transcribes, and enters data into the medical record for PCRP plans.
• Updates and tracks treatment/recovery plans to ensure timeliness and accuracy.
• Serves as a liaison between program staff, patients, and rehabilitation staff.
• Performs related duties to support disaster recovery and COOP activation.

Skills

Office practices

HIPAA knowledge

Electronic Medical Record (EMR)

Computer skills

Written communication

Team coordination

Tools

EMR

Job description

Date: Oct 27, 2026
Location:
SAN ANTONIO, TX
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Treatment Team CoordinatorJob Title: Administrative Asst IIIAgency: Health & Human Services CommDepartment: Adm AcuteCarePsych Direct CarPosting Number: 22737Closing Date: 01/25/2027Posting Audience: Internal and ExternalOccupational Category: Office and Administrative SupportSalary Range: $3,101.00 - $4,365.66Pay Frequency: Monthly
Salary Group: TEXAS-A-13Shift: DayAdditional Shift: Days (First)Telework: Not Eligible for TeleworkTravel: Up to 10%Regular/Temporary: RegularFull Time/Part Time: Full timeFLSA Exempt/Non-Exempt: Nonexempt
Facility Location: San Antonio State Hospital
Job Location City: SAN ANTONIO
Job Location Address: 6711 S NEW BRAUNFELS
Other Locations: San Antonio
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
YN,YNS
This position works M-F, 8:00a-5:00p or 7:00a-4:00p.
Brief Job Description
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.
The Treatment Team Coordinator performs complex (journey-level) administrative support work and routinely interacts with treatment team members. The Treatment Team Coordinator is a member of the treatment team and plays a vital role during treatment planning meetings to gather input from all disciplines. The coordinator will gather and compile this information into written drafts known as the Person-Centered Recover Plan (PCRP). Works under general supervision, with moderate latitude for the use of initiative and independent judgement.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Essential Job Functions (EJFs)
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Collects, synthesizes, transcribes, and enters data into the medical record documenting all treatment recommendations agreed upon by treatment team members, patients, Local Mental Health Authorities, and relevant others (legally authorized representatives, family members, etc.) into a comprehensive individualized treatment/recovery plan for each person in service. Recovery plans demonstrate an understanding and appreciation of Person-Centered Recovery planning concepts and are written, as much as possible, in a way that reflects individual goals, strengths, preferences as well as person centered interventions that are tailored to specific individual needs/goals.
Completes data entry into medical record (comprehensive treatment/recovery plans and plan updates). Entry of information is accurate and timely and reflects treatment goals, interventions, and staff assignments. Treatment/recovery plans entered in the electronic medical record reflect knowledge, understanding, and competency in relation to regulatory standards (Centers for Medicare and Medicaid Services-CMS and The Joint Commission-TJC) regarding the essential elements of a multidisciplinary treatment plan.
Develops and maintains a tracking system to ensure that treatment/recovery plans for each individual in service are completed in a timely manner, are person specific, and are updated when changes are recommended by the treatment team.
Performs administrative duties to include coordinating, scheduling, and attending treatment team meetings. Maintaining files (electronic and paper). Participates in all mandatory training as well as any required program or specific training to meet requirements and ensure skills and knowledge are maintained. Serves as a liaison/contact person for program staff, patients and centralized rehabilitation staff through direct communication and exchange of information to assure that patient's PCRP interventions are documented.
Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge, Skills And Abilities (KSAs)
Knowledge of office practices and administrative procedures
Knowledge of HIPPA and confidentiality rules
Knowledge of the Electronic Medical Record (EMR)
Proficient knowledge and skills in computer use and the written language including spelling, punctuation, medical as well as psychiatric terminology.
Skills in the use of standard office equipment and software
Ability to synthesize large amounts of information into a clearly written and concise document.
Ability to coordinate team members so that plans and reviews are finalized according to policy.
Ability to be productive and responsible in a professional environment.
Ability to communicate effectively using both oral and written methods of communication.
Ability to multi-task and work under pressure
Registrations, Licensure Requirements Or Certifications
None
Initial Screening Criteria
At least two (2) years’ experience in a professional support role.
Additional Information
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, And Veterans
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks And Work Eligibility
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Nearest Major Market: San Antonio