Treatment Team Coordinator

Texas Health and Human Services; San Antonio (TX); On-site; USD 35,000 - 49,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Career advancement opportunities

Job summary

The Texas Health and Human Services Commission is seeking an Administrative Assistant III at San Antonio State Hospital in San Antonio, TX. The role supports office operations, coordinates treatment teams, and ensures timely documentation and compliance with CMS and The Joint Commission standards.

Primary duties include data entry for treatment plans, maintaining electronic and paper files, and serving as a liaison among program staff, patients, and rehabilitation teams.

Qualifications

• Knowledge of HIPPA and confidentiality rules.
• Knowledge of the Electronic Medical Record (EMR).
• Proficient in computer use and the written language including medical terminology.
• Ability to coordinate team members and finalize plans according to policy.
• Two years of professional support experience.
• Willingness to work overtime or extended hours if needed.

Responsibilities

• Attends work regularly and may rotate schedules, including overtime as needed.
• Collects, transcribes, and enters data into the medical record to document treatment plans.
• Maintains a tracking system to ensure timely completion of treatment plans.
• Coordinates, schedules, and attends treatment team meetings; maintains files.
• Serves as liaison for program staff, patients, and rehabilitation staff.

Skills

HIPAA knowledge

EMR knowledge

Office software

Written communication

Team coordination

Data entry

Job description

Date: Sep 22, 2026

Location: SAN ANTONIO, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Treatment Team Coordinator

Job Title: Administrative Asst III

Agency: Health & Human Services Comm

Department: Adm AcuteCarePsych Direct Car

Posting Number: 21710

Closing Date: 10/06/2026

Posting Audience: Internal and External

Occupational Category: Office and Administrative Support

Salary Range: $3,101.00 - $4,365.66

Pay Frequency: Monthly

Salary Group: TEXAS-A-13

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 10%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location: San Antonio State Hospital

Job Location City: SAN ANTONIO

Job Location Address: 6711 S NEW BRAUNFELS

Other Locations: San Antonio

MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

YN,YNS

This position is located on a Maximum Security Unit working Monday - Friday, 8:00am-5:00pm or 7:00am-4:00pm.

Brief Job Description

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

Essential Job Functions (EJFs)

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Collects, synthesizes, transcribes, and enters data into the medical record documenting all treatment recommendations agreed upon by treatment team members, patients, Local Mental Health Authorities, and relevant others (legally authorized representatives, family members, etc.) into a comprehensive individualized treatment/recovery plan for each person in service. Recovery plans demonstrate an understanding and appreciation of Person-Centered Recovery planning concepts and are written, as much as possible, in a way that reflects individual goals, strengths, preferences as well as person centered interventions that are tailored to specific individual needs/goals.

Completes data entry into medical record (comprehensive treatment/recovery plans and plan updates). Entry of information is accurate and timely and reflects treatment goals, interventions, and staff assignments. Treatment/recovery plans entered in the electronic medical record reflect knowledge, understanding, and competency in relation to regulatory standards (Centers for Medicare and Medicaid Services-CMS and The Joint Commission-TJC) regarding the essential elements of a multidisciplinary treatment plan.

Develops and maintains a tracking system to ensure that treatment/recovery plans for each individual in service are completed in a timely manner, are person specific, and are updated when changes are recommended by the treatment team.

Performs administrative duties to include coordinating, scheduling, and attending treatment team meetings. Maintaining files (electronic and paper). Participates in all mandatory training as well as any required program or specific training to meet requirements and ensure skills and knowledge are maintained. Serves as a liaison/contact person for program staff, patients and centralized rehabilitation staff through direct communication and exchange of information to assure that patient's PCRP interventions are documented.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills And Abilities (KSAs)

• Knowledge of office practices and administrative procedures
• Knowledge of HIPPA and confidentiality rules
• Knowledge of the Electronic Medical Record (EMR)
• Proficient knowledge and skills in computer use and the written language including spelling, punctuation, medical as well as psychiatric terminology
• Skills in the use of standard office equipment and software
• Ability to synthesize large amounts of information into a clearly written and concise document
• Ability to coordinate team members so that plans and reviews are finalized according to policy
• Ability to be productive and responsible in a professional environment
• Ability to communicate effectively using both oral and written methods of communication
• Ability to multi-task and work under pressure

Registrations, Licensure Requirements Or Certifications

None

Initial Screening Criteria

At least two (2) years’ experience in a professional support role.

Additional Information

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

Nearest Major Market

San Antonio