Traveling Mechanical Equipment Field Representative

Sky Mavis; Birmingham (AL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Discretionary Annual Bonus

Comprehensive Benefits Package:Medical

Job summary

Clayco is seeking a field role on active projects across the nation to verify and document HVAC/mechanical equipment deliveries, safety practices, and storage conditions. You will lead on‑ground coordination with field teams, vendors, carriers, and manufacturers to resolve shortages and damage with detailed photo logs and timely reports.

Travel on short notice is required; you will assist with warranty tracking, light estimating, and procurement support.

Qualifications

• 3+ years of construction field experience on active jobsites with mechanical/HVAC exposure.
• Strong documentation habits and attention to detail.
• Valid driver’s license with ability to travel with short notice and adhere to PPE safety rules.

Responsibilities

• Travel on short notice to verify deliveries vs. BOLs/packing slips, POs, and approved submittals; document shortages, damage, and discrepancies.
• Capture clear photo logs and issue concise condition reports for shipments and equipment.
• Confirm storage, handling, weather protection, ventilation, and security; coordinate corrections.
• Support damage/shortage investigations and freight/warranty claims; coordinate RMAs, parts, and service as needed.
• Attend factory visits/FATs when required; provide visit summaries and action items.
• Maintain warranty logs and closeout documentation; provide light takeoff/quote support and identify recurring shipping risks.

Skills

Construction field experience

Mechanical/HVAC knowledge

Documentation habits

Driver's license

Travel on short notice

Safety & PPE compliance

OSHA 10/30

Job description

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.

About Consolidated Distribution Company (CDC)

Clayco’s Consolidated Distribution Company (CDC) uses its extensive relationships to secure competitive pricing and product availability. By negotiating with top brands and manufacturers, CDC provides cost‑effective solutions for construction equipment, materials, and finishes. It excels in managing complex projects through strategic sourcing and mass purchasing, offering integrated design, and purchasing power for both internal and external clients.

The Role We Want You For

Travel on an as‑needed basis to support HVAC/mechanical equipment receiving, inspection, documentation, and storage verification across active jobsites, warehouses, vendor locations, and occasional factories. Lead on‑ground support for damage, shortage, freight, and warranty claims through accurate photo logs and timely coordination with field teams, suppliers, carriers, and manufacturers. When not traveling, assist with warranty tracking and light estimating/procurement support. Requires extreme flexibility for last‑minute travel and strong construction field experience with mechanical/HVAC equipment.

The Specifics of the Role

• Travel on short notice to verify deliveries vs. BOLs/packing slips, POs, and approved submittals; document shortages, damage, and discrepancies.
• Capture clear photo logs (crate condition, tags/serials, model numbers, accessories, storage conditions) and issue concise condition reports.
• Confirm proper storage/protection/handling (weather protection, ventilation, security, rigging points, laydown practices) and coordinate corrections.
• Support damage/shortage investigations and freight/warranty claims: compile evidence, timelines, and required documentation; coordinate RMAs, parts, and service as needed.
• Attend factory visits/FATs when required; provide visit summary, findings, and action items.
• Maintain warranty log and closeout documentation; provide light takeoff/quote support and help identify recurring shipping/storage risks.

Requirements

• 3+ years of construction field experience on active jobsites; mechanical/HVAC experience required.
• Working knowledge of HVAC/mechanical systems and equipment (e.g., AHUs/RTUs, VAVs, chillers/boilers, pumps, cooling towers, VRF, accessories).
• Strong documentation habits and attention to detail; comfortable communicating with field teams, vendors, carriers, and manufacturers.
• Valid driver's license; ability to travel with very short notice and work flexible hours as needed; safety‑minded and PPE compliant.
• Experience with warranty administration, freight/damage claims, receiving/storage standards, and/or factory inspections.
• Familiarity with submittals, POs, BOLs, packing lists, and serial number tracking; OSHA 10/30 (or ability to obtain).

Some Things You Should Know

• Our clients and projects are nationwide – Travel will be required.
• No other builder can offer the collaborative design‑build approach that Clayco does.
• We work on creative, complex, award‑winning, high‑profile jobs.
• The pace is fast!
• This position is classified as a safety‑sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Midwest – Midwest Contractor (#1).
• 2025 ENR Top 100 Design‑Build Firms – Design‑Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).
• 2025 ENR Top 25 Data Center Builders – Data Center Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.