Travel Coordinator, Senior

CACI International Inc; Springfield (VA); On-site; USD 71,000 - 149,000; Full time

Job summary

CACI is seeking a Senior Travel Coordinator to support logistics and mission operations across the Indo-Pacific. The role manages domestic and international travel for program personnel, ensuring compliance with Government regulations, company policies, and customer requirements to enable rapid deployment and mission readiness.

You will coordinate travel authorizations, transportation, lodging, passports and visas, and travel documentation, while maintaining records and supporting deployment

Qualifications

• Minimum 10 years of travel coordination or DoD program experience.
• Active Secret Clearance.
• Experience with DoD, Joint, Combatant Command, Service Component, or SO organizations.
• Experience coordinating domestic and international travel including OCONUS deployments.
• Experience preparing travel authorizations, coordinating transport and lodging, and travel docs.
• Ability to coordinate multiple concurrent travel requirements and meet timelines.
• Ability to brief program leadership on travel status and schedules.

Responsibilities

• Coordinate domestic and international travel for program personnel and missions.
• Prepare and process travel authorizations, requests, itineraries, and docs.
• Arrange airline reservations, lodging, rental vehicles per policy.
• Monitor travel schedules and adjust itineraries as needed.
• Coordinate passport, visa, and country clearance requirements.
• Ensure travelers receive documentation and pre-departure briefings.
• Maintain travel records and traveler accountability.
• Assist with travel voucher preparation and expense reporting.
• Coordinate emergency and contingency travel when required.
• Track travel expenditures and provide status reports.
• Ensure costs are captured and reconciled with finance.
• Support deployment planning and personnel movement.
• Maintain compliance with JTR, FTR, Fly America, and policies.
• Promote standardized travel management processes.

Skills

Travel coordination

Logistics coordination

Regulatory compliance

Security compliance

Stakeholder communication

Problem solving

Education

Bachelor’s degree in Business Administration or related field

Tools

DTS

E2 Solutions

Concur Government Edition

Microsoft 365

SharePoint

Excel

APACS knowledge

Job description

Job Title: Travel Coordinator, Senior

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: None

Type of Travel: Outside Continental US

The Opportunity

CACI is seeking an experienced Travel Coordinator, Senior to support logistics and mission operations across the Indo-Pacific. The Travel Coordinator, Senior serves as CACI's senior travel management professional responsible for planning, coordinating, and administering domestic and international travel in support of program personnel, Government-directed missions, training events, conferences, and emergent operational requirements. Reporting directly to the Program Manager, this position ensures travel is executed efficiently, cost-effectively, and in compliance with Government regulations, company policies, and customer requirements while supporting operational readiness across geographically dispersed locations.

The Travel Coordinator, Senior works closely with Government stakeholders, program leadership, resource managers, finance personnel, security staff, subcontractors, travel service providers, and mission partners to coordinate travel authorizations, transportation, lodging, passport and visa requirements, country clearances, travel documentation, and traveler accountability. This position contributes to successful program execution by ensuring personnel can rapidly deploy and travel safely in support of mission requirements throughout the Indo-Pacific theater.

Responsibilities

• Coordinate domestic and international travel arrangements supporting program personnel and Government-directed mission requirements.
• Prepare, review, and process travel authorizations, travel requests, itineraries, and travel documentation.
• Coordinate airline reservations, lodging, rental vehicles, and other transportation requirements in accordance with Government and company travel policies.
• Monitor travel schedules and adjust itineraries to accommodate changing operational requirements.
• Coordinate passport, visa, country clearance, theater clearance, and entry requirements for OCONUS travel.
• Ensure travelers receive required documentation, travel briefings, and pre-deployment information prior to departure.
• Coordinate with security personnel to ensure compliance with foreign travel reporting requirements and security procedures.
• Maintain travel records, itineraries, traveler accountability information, and supporting documentation.
• Assist personnel with travel voucher preparation, expense reporting, and reimbursement documentation.
• Coordinate emergency travel and contingency travel requirements in support of emergent operations.
• Track travel expenditures and provide travel status reports and metrics to program leadership.
• Coordinate with finance personnel to ensure travel costs are accurately captured and reconciled.
• Support deployment planning and personnel movement activities across multiple geographic locations.
• Maintain compliance with the Joint Travel Regulations (JTR), Federal Travel Regulation (FTR), Fly America Act, and applicable Government and company travel policies.
• Promote standardized travel management processes and continuous process improvement to enhance mission support and operational efficiency.

Qualifications

Required:

• Minimum 10 years of experience supporting travel coordination, travel administration, deployment planning, or administrative operations for Government or Department of Defense programs.
• Active Secret Clearance
• Experience supporting Department of Defense, Joint, Combatant Command, Service Component, or Special Operations organizations.
• Experience coordinating domestic and international travel, including OCONUS deployments, personnel movements, and mission-related travel.
• Experience preparing travel authorizations, coordinating transportation and lodging, and managing travel documentation in accordance with Government travel regulations.
• Demonstrated ability to coordinate multiple concurrent travel requirements while meeting operational timelines and mission priorities.
• Demonstrated ability to brief program leadership on travel status, deployment schedules, and personnel movement activities.

Desired

• Bachelor’s degree in business administration, Hospitality Management, Travel Management, Logistics, Organizational Management, or a related field.
• Experience supporting geographically dispersed Government programs involving international travel, contingency operations, or overseas deployments.
• Experience utilizing the Defense Travel System (DTS), E2 Solutions, Concur Government Edition, Microsoft 365, SharePoint, Excel, and other travel management systems.
• Knowledge of passport, visa, theater clearance, APACS, Aircraft and Personnel Automated Clearance System (APACS), Foreign Clearance Guide (FCG), ISOPREP, and country entry requirements.
• Professional certifications such as Global Travel Professional (GTP), Certified Administrative Professional (CAP), Project Management Professional (PMP), or equivalent administrative and travel management certifications are preferred.
• Experience supporting contingency operations and rapid deployment requirements within the Indo-Pacific or other Combatant Command environments is highly desirable.

What You Can Expect

A culture of integrity

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The Proposed Salary Range For This Position Is

$70,800 - $148,600

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.