Travel Assistant

Jobtailor; Washington (District of Columbia); On-site; USD 70,000 - 90,000; Full time

Job summary

Jobtailor is seeking a Government Travel Administrator in Washington, DC to support travel authorizations, vouchers, amendments, and related documentation. You will ensure compliance with the Federal Travel Regulation (FTR), coordinate with travel-management providers, and deliver accurate travel reporting and reconciliation across domestic and international travel scenarios.

Candidates should have 3+ years of travel administration experience, a Public Trust clearance, and strong Excel skills to

Qualifications

• 3+ years of travel administration or related experience.
• Strong knowledge of the Federal Travel Regulation (FTR).
• Experience coordinating with travel-management companies and auditors.

Responsibilities

• Support domestic and international Government travel, including travel authorizations, vouchers, amendments, and related documentation.
• Support Government travel charge-card processes and review expenses, receipts, and supporting documentation for accuracy and compliance.
• Reconcile travel expenses and transactions, identify discrepancies, and coordinate timely resolution of outstanding items.
• Provide guidance and customer support on travel procedures, vouchers, reimbursements, allowable expenses, and travel-card requirements.
• Maintain travel reports and trackers and coordinate with travel-management companies, travel agencies, card providers, auditors, and other stakeholders.
• Ensure travel activities and documentation comply with the Federal Travel Regulation (FTR) and other applicable Government travel requirements.

Skills

Written Communication

Verbal Communication

Attention to Detail

Discretion

Organizational Skills

Excel Proficiency

FTR Knowledge

Tools

Travel-Management Systems

Expense-Management Systems

Microsoft Office

Job description

• Support domestic and international Government travel, including travel authorizations, vouchers, amendments, and related documentation


• Support Government travel charge-card processes and review expenses, receipts, and supporting documentation for accuracy and compliance


• Reconcile travel expenses and transactions, identify discrepancies, and coordinate timely resolution of outstanding items


• Provide guidance and customer support on travel procedures, vouchers, reimbursements, allowable expenses, and travel-card requirements


• Maintain travel reports and trackers and coordinate with travel-management companies, travel agencies, card providers, auditors, and other stakeholders


• Ensure travel activities and documentation comply with the Federal Travel Regulation (FTR) and other applicable Government travel requirements

Requirements

• Must be a U.S. Citizen or U.S. Permanent Resident (Green Card holder); temporary visas cannot be considered


• Must qualify for and maintain any required background investigation or Public Trust clearance


• At least 3 years of progressively responsible experience supporting official travel, travel authorizations, vouchers, Government travel charge-card programs, expense reimbursement, travel reconciliation, or similar travel-management functions


• Approximately 4 years of professional experience in travel administration or a related area, preferably supporting a Federal Government, executive, or similarly complex professional environment


• Recent experience supporting travel operations within a Federal agency or Federal Government environment is strongly preferred


• Strong working knowledge of the Federal Travel Regulation (FTR) and Federal Government travel requirements is highly preferred


• Hands-on experience supporting Government travel-card and voucher processes, including documentation review, reconciliation, and issue resolution, is highly preferred


• Experience supporting both official domestic and international travel is preferred


• Experience working with travel-management, expense-management, and/or financial systems


• Experience coordinating with travel-management companies, travel agencies, card providers, and/or auditors is preferred


• Strong proficiency with Microsoft Office, particularly Excel, for travel reporting, reconciliation, tracking, and record management


• Strong written and verbal communication skills


• Exceptional accuracy and organizational skills when reviewing travel, financial, and compliance-related documentation


• Ability to handle sensitive financial, travel, and personally identifiable information with discretion and confidentiality


• Only resumes submitted in English will be considered

Core Competencies

Demonstrates expertise in Government travel administration, including travel authorizations, expense reconciliation, and compliance with the Federal Travel Regulation (FTR). Proficient in managing travel documentation and providing customer support while ensuring accuracy and confidentiality.

Highest-signal resume keywords

• Government Travel Administration


• Federal Travel Regulation (FTR)


• Travel Expense Reconciliation


• Travel Management Systems


• Microsoft Excel Proficiency

ATS Optimization Keywords

Hard Skills

• Travel Authorizations


• Expense Reimbursement


• Travel Reconciliation


• Government Travel Charge-Card Programs


• Documentation Review


• Issue Resolution


• Travel Reporting


• Financial Systems


• Travel Procedures


• Compliance Management

Soft Skills

• Written Communication


• Verbal Communication


• Organizational Skills


• Attention to Detail


• Discretion

Certifications & Qualifications

• Public Trust Clearance

Industry Keywords

• Federal Government


• Travel Management


• International Travel


• Domestic Travel


• Travel Agencies

Tools & Technologies

• Travel-Management Systems


• Expense-Management Systems


• Microsoft Office