Travel Accountant

Ivy Tech Community College; Valparaiso (IN); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health & Wellness

Retirement contributions

Paid time off

Tuition assistance

Life insurance

Disability benefits

Employee assistance program

Job summary

Ivy Tech Community College is seeking a Travel & Purchasing Operations Coordinator to manage all aspects of travel bookings, spend authorizations, and expense processing across Indiana campuses. You will back up purchasing compliance and support supplier setup, ensuring policy adherence and proper documentation.

The role requires an associate degree (bachelor’s preferred), 3 years of educational accounting experience, and strong Microsoft Office skills.

Qualifications

• Associates degree required; Bachelor’s degree preferred.
• 3 years previous accounting experience in an educational setting preferred.
• Ability and willingness to travel between service area campuses.
• Above average computer skills; Knowledge of Microsoft Office required.
• Experience with Workday preferred.
• Possess analytical, decision making, problem solving and research skills.
• Ability to develop, interpret, enforce and communicate internal controls and policies.
• Strong written and verbal communication and interpersonal skills.
• Strong organizational skills and detail oriented.

Responsibilities

• Review and approve or return Workday Spend Authorizations and Expense Reports for compliance with college policies.
• Research and book airfare for travelers using purchasing card.
• Process lodging payments using purchasing card.
• Verify procurement card transactions.
• Train employees on submitting travel spend authorizations and expense reports.
• Prepare accounting adjustments as requested.
• Assign employees for gas card driver IDs and maintain driver listings.
• Process new supplier requests in PaymentWorks and follow up when needed.
• Serve as primary back up for purchasing and contract compliance.

Skills

Analytical skills

Decision making

Problem solving

Communication

Organizational skills

Travel ability

Interpersonal skills

Microsoft Office

Education

Associate degree

Bachelor’s degree preferred

Tools

Microsoft Office

Workday

Job description

This position is responsible for all aspects of travel including booking airfare and processing travel purchasing card transactions, charging departments for internal services, and is the primary back up for purchasing compliance. This position reports to the Director of Finance Operations.Reviews and approves or returns Workday Spend Authorizations and Expense Reports for compliance with the College and campus policies and procedures ensuring that appropriate documentation is included.Researches and books airfare for travelers using purchasing card.Processes lodging payments using purchasing card.Verifies procurement card transactions.Trains employees on submitting travel spend authorizations and expense reports.Prepare accounting adjustments as requested.Responsible for assigning employees for gas card driver identification numbers and maintaining approved driver listings.Processes new supplier requests in PaymentWorks and follows-up when needed.This position is the primary back up for purchasing and contract compliance.The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.Associates degree required; Bachelor’s degree preferred.3 years previous accounting experience in an educational setting preferred.Ability and willingness to travel between service area campuses.Above average computer skills. Knowledge of Microsoft Office required.Experience with Workday preferred.Possess analytical, decision making, problem solving and research skills.Ability to develop, interpret, enforce and communicate internal controls and policies.Strong written and verbal communication and interpersonal skills.Strong organizational skills and detail oriented.Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:Health & WellnessMultiple medical plan options paired with a Health Savings Account with a generous employer contributionDental plan with no-cost preventive services and coverage for orthodontiaVision plan with low-cost exams and allowances for glasses or contact lensesEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resourcesWellness program with opportunities to earn $250 in Wellness RewardsFlexible Spending Accounts for healthcare (limited purpose) and dependent careRetirement & Financial Security10% employer retirement contribution, fully vested after two yearsBasic life insurance equal to annual salary paid by the College, with optional supplemental coverageShort-term and long-term disability benefitsEducational BenefitsFee remission for employees, spouses, and dependent childrenTuition assistance for undergraduate, graduate, and doctoral programsPaid professional development opportunitiesWork‑Life BalanceGenerous paid time off, including vacation, sick leave, holidays, and winter recessFlexible work arrangements where availablePaid childbirth recovery leave (8 weeks)Paid parental leave (4 weeks)Additional PerksEligibility for Public Service Loan ForgivenessAdditional discounts on gym memberships, transportation, and various retail servicesIvy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.