Transportation Service Administrator

Akima, LLC; Huntsville (AL); On-site; USD 52,000 - 76,000; Full time

Job summary

Akima Global Logistics (AGL) is seeking an administrative specialist to support a range of records, reporting, and coordination tasks at the Marshall Space Flight Center area. The role requires clear communication, strong office software skills, and familiarity with fuel and fleet operations.

You will manage work orders, track maintenance activities, and assist with fuel management and key control. US citizenship and security clearance readiness are mandatory, with a full-time, on-site schedule

Qualifications

• Associates Degree and 3 years of relevant experience, or 5 years of equivalent experience without a degree.
• Experience with Flow Master or equivalent fuel management system.
• Experience with GSA fleet operations.
• Experience with vehicle renting.

Responsibilities

• Communicate effectively at all levels, including senior executives, in writing and verbally.
• Coordinate maintenance activities between customers, vendors, and mechanics.
• Balance workloads with supervisor before assigning work in the workorder system.
• Utilize Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) to manage documentation.
• Support fuel management processes using Flow Master or equivalent systems.
• Oversee vehicle keys control and coordination for rentals and access.

Skills

Communication skills

Microsoft Office

Flow Master

GSA fleet operations

Vehicle renting

Education

Associate Degree + 3 years experience

Tools

Flow Master

GSA fleet operations

Vehicle renting

Microsoft Office Suite

Job description

Assists in a variety of administrative matters; maintains a wide variety of financial or other records; verifies statistical reports for accuracy and completeness; and handles complaints. Position requires a thorough knowledge of an office's work and routine to:

• Choose among widely varying methods and procedures to process transactions.


• Select or devise steps necessary to complete assignments. Documents all work details (e.g., problem isolation, corrective actions, notes, and material cost documentation) in the WCS.

Additional Information

• This is a full-time, non-exempt position protected by a Collective Bargaining Agreement.


• Must be able to pass background investigation and be granted access/clearance to Marshall Space Flight Center; will also be required to pass a drug test.


• US Citizenship required. Must also be able to satisfy federal government requirements for access to government information and having dual citizenship may preclude you from being able to meet this requirement.


• Must be able to present a REAL ID credentialed identification whenever accessing federal and DOD installations; access will be denied without one.

Responsibilities

• Excellent communication skills; ability to communicate at all levels to include senior executives, orally and in writing.


• Coordinates all maintenance activities between customers, vendors, and mechanics.


• Coordinate workload leveling with supervisor before assigning work in workorder system.


• Experienced user of Microsoft Office suite, specifically Outlook, Word, Excel, PowerPoint, and Teams.


• Experienced with IBM Maximo, or an equivalent work order control system used to schedule and support the processing and management of work orders and work order scheduling.


• Facilitate workorder assignments with heavy equipment mechanics.


• Monitor Preventative Maintenance activities.

Experienced with Flow Master, or an equivalent, fuel management system.

• Monitor fuel station usage of regular unleaded gasoline, diesel, fuel‑oil, and alternative fuels (e.g., E85 and biodiesel); maintains fuels records; submits request for replacement bulk fuel; and coordinates center‑wide delivery of fuel for large vehicles, equipment and emergency generators.


• Manages and issues electronic keys to customers for dispensing and logging fuel at the center fuel station.


• Supports customer with collection of end‑of‑year fuel usage and EPAct submission.

Experienced with key control:

• Responsible for controlling, issuing and replacing vehicle keys, and maintaining spares.

Experienced with GSA fleet operations:

• Schedules vehicles for offsite preventative maintenance, and repairs.


• Coordinates pickup of replacement or additional vehicles, and the turn‑in of old vehicles.


• Knowledge of the Federal Motor Vehicle Registration System.

Experienced with vehicle renting:

• Coordinator for short‑term bus rentals for special events and VIP tours.

Qualifications

• Associates Degree and 3 years’ experience or 5 years equivalent experience without a degree.


• Experience with Flow Master, or an equivalent, fuel management system.


• Experience with GSA fleet operations.


• Experience with vehicle renting.

Job ID

2026-25663

Work Type

On‑Site

Company Description

Work Where it Matters

Akima Global Logistics (AGL), an Akima company, is not just another operations contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AGL, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AGL provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AGL delivers comprehensive supply, transportation, and maintenance services designed to optimize and maintain operations.

As an AGL employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.