Transportation Coordinator - Logistics

Shearer Companies; State College (Centre County); On-site; USD 40,000 - 60,000; Full time

Job summary

The Transportation Coordinator at Shearer Companies collaborates with clients and carriers to allocate equipment and schedule shipments, ensuring timely and accurate delivery. The role requires independent judgment in coordinating custom shipping arrangements, excellent communication, and strong organizational skills to maintain customer satisfaction and efficient operations.

Candidates should be comfortable managing multiple tasks, documents, and rates while maintaining compliance with

Qualifications

• High School Diploma or equivalent.
• 2 years experience in an office environment with emphasis on customer service and support.
• An equivalent combination of education and experience.

Responsibilities

• Ensure that inventory in various warehouses is correct and available to allocate.
• Schedule pick-up or delivery with appropriate carrier. Provide concise instructions as to location, required date/time.
• Manage account and client relationships
• Responsible for managing costs within client transactions.
• Enter instructions into system and ensure paperwork is received by the proper individual in order to track progress of shipment.
• Procurement of inventory to fulfill order.
• Communicate with shipping agents to answer questions, ensure proper handling and packing of inventory and confirm required shipping instructions.
• Site inspection/preparation (usually via phone).
• Negotiate rates, within specified guidelines, with carriers and agents as necessary.
• Resolve issues such as damaged or lost items and delayed shipments, and exercise good logistics judgement to avoid such issues.
• Verify documents prior to processing for payment to ensure correct pricing.
• Follow up with all involved parties until project is completed.
• Accountability for each project assigned.
• Properly prepare client House Waybills for rating.
• Other duties as assigned by management.

Skills

TSA certification

Organizational skills

Detail-oriented

Multi-tasking

Education

High School Diploma or equivalent

Tools

MS Office

Excel

Outlook

PowerPoint

Job description

Position Summary

The Transportation Coordinator works directly with client(s) and various shipping entities to ensure equipment is allocated and that shipments are scheduled, tracked and delivered to the customer's satisfaction. This position requires use of independent judgment and decision making with respect to coordination of custom shipping arrangements which are key to the success of the company.

Position Summary

The Transportation Coordinator works directly with client(s) and various shipping entities to ensure equipment is allocated and that shipments are scheduled, tracked and delivered to the customer's satisfaction. This position requires use of independent judgment and decision making with respect to coordination of custom shipping arrangements which are key to the success of the company.

Responsibilities/Duties

• Ensure that inventory in various warehouses is correct and available to allocate.


• Schedule pick-up or delivery with appropriate carrier. Provide concise instructions as to location, required date/time.


• Manage account and client relationships


• Responsible for managing costs within client transactions.


• Enter instructions into system and ensure paperwork is received by the proper individual in order to track progress of shipment.


• Procurement of inventory to fulfill order.


• Communicate with shipping agents to answer questions, ensure proper handling and packing of inventory and confirm required shipping instructions.


• Site inspection/preparation (usually via phone).


• Negotiate rates, within specified guidelines, with carriers and agents as necessary.


• Resolve issues such as damaged or lost items and delayed shipments, and exercise good logistics judgement to avoid such issues.


• Verify documents prior to processing for payment to ensure correct pricing.


• Follow up with all involved parties until project is completed.


• Accountability for each project assigned.


• Properly prepare client House Waybills for rating.


• Other duties as assigned by management.

Supervisory Responsibilities

• None

Qualifications

• Ability to acquire TSA certification (required)


• Strong organizational skills


• Detail-oriented


• Ability to multi-task.

Education And /or Experience

• High School Diploma


• 2 years experience in an office environment with emphasis on customer service and support


• An equivalent combination of education and experience.

Language Skills

• Excellent communication skills, both oral and written

Computer Skills

• Proficient in MS Office, particularly Word, Excel, Outlook and PowerPoint

Physical Demands

• Sitting, 6+ hours per work day


• Standing, up to 2 hours per work day


• Ability to squat, bend, reach for filing purposes

Work Environment

• Office Environment

Travel Requirements

• Occasional