Transplant Allocation Coordinator 1 (Part-Time)

University of Minnesota; Minneapolis (MN); Remote; USD 37,539 - 42,250; Part time

Benefits offered by this job

Competitive wages

Paid holidays

Learning opportunities

Low-cost medical plan

HSA contributions

Employee well-being program

Excellent retirement plans

Job summary

University of Minnesota is seeking a part-time Transplant Distribution Coordinator to manage day-to-day ocular tissue allocation for transplants. The role requires coordinating with eye banks and surgery centers, documenting requests, and ensuring accurate invoicing for tissue distribution.

Responsibilities include reviewing surgeon criteria, coordinating shipping resources, and maintaining SOP-compliant records.

Qualifications

• Bachelor's degree in a scientific discipline or equivalent education and experience (totaling 4 years).
• Excellent oral and written communication skills.
• Demonstrated customer service skills in high-volume or high-risk settings.
• Ability to establish and meet utilization requirements.
• Ability to work in a high-stress environment.
• Ability to work occasional overtime.

Responsibilities

• Day-to-day allocation of ocular tissue for transplant.
• Track available and pending corneas; align with surgery schedule.
• Allocate corneas to meet processing and surgeon needs.
• Coordinate tissue receipt/distribution with eye banks and surgery centers.
• Document tissue requests and distributions for invoicing and reporting.
• Approve tissue distributed for transplant for invoicing.

Skills

Communication

Customer service

Team collaboration

Stress management

Overtime availability

Education

Bachelor's degree in a scientific discipline

Job description

Job ID: 374946

Location: All Other -See Job Description

Job Family: Health Care

Full/Part Time: Part-Time

Regular/Temporary: Regular

Job Code: 8301HC

Employee Class: Civil Service

About the Job

"This is a fully remote position. Because the University of Minnesota is a land-grant institution dedicated to serving the state, residing in Minnesota is strongly preferred. Initial applicant review will focus on candidates who reside in (or are willing to relocate to) Minnesota, followed by the broader national pool."

A note on the schedule: This is a part-time role where we expect a minimum of 20 hours per week, though we ask for some flexibility as the shifts aren't fixed and can increase based on business needs.

55% Donor Tissue Distribution:

• Responsible for day-to-day allocation of ocular tissue for transplant.
• Keep track of available transplant corneas and pending transplant corneas, related to surgery schedule.
• Allocate available corneas to meet processing and surgeon needs and preferences.
• Work with Medical Director Designee and Laboratory Scientist staff communicating potential changes throughout the workday.
• Determine when available corneas and scheduled surgeries do not match and consult with the Transplant Allocation Manager or Director of Clinical Operations to determine best options, including deciding when to import transplant tissue from other eye banks.
• Coordinate tissue receipt and distribution with other eye banks.
• Coordinate tissue receipt and distribution with surgery centers.
• Document tissue requests received via Surgeon Portal, email, fax or phone in iTransplant.
• Document tissue distribution in a manner that invoices can be generated from the information provided.
• Approve tissue distributed for transplant for invoicing.

10% Document Standard Operating Procedures (SOPs) for Transplant Distribution:

• Maintain accurate and complete record of transplant allocation in iTransplant.
• Review criteria specified by each surgeon customer in collaboration with Transplant Allocation Supervisor.
• Review shipping resources and logistical preferences for each surgery location in collaboration with Transplant Allocation Supervisor.
• Maintain additional records required for reporting on tissues distributed to another eye bank or via another entity.
• Respond in a timely manner to requests for information from the eye banks that provided transplant tissue to LGS.

25% Shipping and receiving transplant suitable corneas:

• Coordinate and document the shipping and distribution of donor tissue in accordance with all related policies.
• Coordinate receipt and documentation of imported transplant tissue in accordance with all related policies.
• Be available to facilitate after-hours emergency tissue requests, including entering requests, identifying suitable tissue, and coordinating packaging and delivering with onsite staff when necessary.

10% Other:

• Perform other duties and projects as assigned.

At all times General Responsibilities:

• Practice safe work habits at all times (e.g. Universal Precautions, OSHA guidelines).
• Routinely review and adhere to all Lions Gift of Sight and University of Minnesota policies and procedures.
• Practice effective, respectful, professional and proactive communication.
• Attend and participate in staff, technical and other meetings remotely as required.
• Log in and work during scheduled hours.
• Cover on-call shifts, if approved.
• Participate in strategic plan initiatives as assigned.

Qualifications

All required qualifications must be documented on application materials.

Required Qualifications

• Bachelor's degree in a scientific discipline; or an equivalent combination of education and relevant experience (totaling 4 full-time years).
• Ability to work well within the laboratory group and with collaborators.
• Excellent oral and written communication skills.
• Demonstrated customer service skills in a high volume or high-risk setting.
• Demonstrated ability to establish and meet utilization requirements.
• Demonstrated ability to work in a high stress environment.
• Ability to work occasional overtime.

Preferred Qualifications

• Experience in an eye bank setting.

About the Department

The Department of Ophthalmology and Visual Neurosciences and its success is built upon the innovation and drive of every member of our team, from faculty to administrators to technicians. Put simply, all of us are driven to provide the best eye care for our patients, discover new treatments, and educate the next generation of eye care professionals.

For more information please visit our website at https://med.umn.edu/Ophthalmology.

Lions Gift of Sight (formerly Minnesota Lions Eye Bank) was established after the partnership between the Lions and the Department of Ophthalmology and Visual Neurosciences came to life in 1960, providing donor eye tissue for transplant, research, and teaching and promoting donation through education. Lions Gift of Sight has helped restore sight to more than 22,000 people by providing cornea tissue for transplantation and is one of the largest and most successful eye banks in the world.

For more information, please visit our website at https://www.lionsgiftofsight.org/.

Pay and Benefits

Pay Range: $27.25 - $30.67 per hour; and we anticipate most offers will be around the midpoint of this range, depending on education and experience.

Time Appointment: 50% Appointment

Position Type: Civil-Service Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Voluntary disability and life insurance
• Employee well-being program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).