Training & Document Control Administrator

Volt; Piscataway Township (NJ); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Sick time

Employee Assistance Program (EAP)

Job summary

Volt is hiring a Training & Document Control Administrator in Piscataway, NJ to convert Google Docs and Sheets into standardized Word/Excel formats while ensuring quality formatting and governance. The role includes LMS/system administration, document routing, and training management.

The ideal candidate has experience in document control training administration within an FDA-regulated industry and familiarity with SAP, ETQ Reliance, and SuccessFactors LMS, plus strong Google Suite and MS Office

Qualifications

• Experience in document control training administration in FDA-regulated environments.
• Experience with SAP, ETQ Reliance, and SuccessFactors LMS or similar; proficient with Google Suite, MS Word and Excel.
• Knowledge of Good Documentation Practices (GDP).

Responsibilities

• Convert Google Docs/Sheets to standardized MS Word/Excel formats and ensure formatting quality.
• Serve as system administrator for documentation systems and LMS; upload, route, review, and retire documents.
• Determine reviewers/approvers and manage permissions for routing workflows.
• Send communications to teams about new or updated documents.
• Set up training courses for new or revised documents and manage training groups.
• Provide LMS admin support and assist users with navigation and course completion steps.
• Submit admin tickets to create training courses and assign/remove employee trainings.

Skills

Document control

Training administration

GDP knowledge

Google Suite

MS Word

MS Excel

Tools

SAP

ETQ Reliance

SuccessFactors LMS

Job description

MOVE FORWARD WITH VOLTVolt

is immediately hiring for a Training & Document Control Administrator, in Piscataway, NJ.

Responsibilities

• Convert Google Docs and Sheets into standardized MS Word and MS Excel formats while reviewing and correcting document formatting to align with quality standards.
• Act as a system administrator in documentation systems, upload documents, verify formatting, and route files through review, approval, periodic review, and retirement lifecycles.
• Determine appropriate document reviewers and approvers, verifying active system permissions prior to initiating routing workflows.
• Issue communications to inform relevant teams of newly approved documents.
• Ensure training courses are accurately set up for all newly created or revised documents.
• Manage training system logistics, build and adjust training groups, assign matrixed training, and monitor completion metrics across teams.
• Act as a system administrator in the Learning Management System.
• Provide user support for the Learning Management System, guiding users on system navigation and course completion steps.
• Submit administrative tickets to the support team to create training courses, assign, remove, or adjust employee training courses.

This is a full-time contract opportunity.

The ideal candidate will have:

• Experience in document control training administration, and mentor within an FDA-regulated industry.
• Experience of SAP, ETQ Reliance, and SuccessFactors LMS or similar. High level of proficiency with Google Suite, MS Word and Excel.
• Knowledge of Good Documentation Practices (GDP).

Pay Rate: $20.00 - $23.00 per hour. *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email [e-mail] or call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.