Training Coordinator - Department of Psychiatry and Behavioral Sciences

University of Washington Medical Center; Seattle (WA); Hybrid; USD 62,000 - 93,000; Full time

Job summary

The University of Washington Medical Center is seeking a Training Coordinator to support CSPAR and SCRC continuing education programs. This hybrid-eligible role partners with clinicians, educators, and administrators to organize education activities, coordinate accreditation, and promote high-quality trainings across multiple formats.

You will manage schedules, assist with contracts, maintain content aligned with current literature, and help ensure accessibility standards.

Qualifications

• Bachelor's degree and a minimum of three years of relevant experience.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
• Experience coordinating educational events and working in an academic medical setting.
• Comfort discussing suicide and mental health with clinicians, staff, and patients.

Responsibilities

• Coordinate day-to-day operations of continuing education activities.
• Engage learners and participants in CE activities.
• Coordinate with presenters and faculty for CE activities.
• Oversee accreditation and WA DOH model list status.
• Support marketing and outreach for trainings and events.
• Coordinate monthly spotlights and public talks.
• Coordinate faculty meetings and training sessions.
• Evaluate ongoing CE activities and trainings.
• Maintain training materials and ensure alignment with current literature and accreditation standards.
• Support leadership with customized training and consulting contracts.

Skills

Time management

Organizational skills

Written communication

Cross-functional collaboration

Independent work

Education

Bachelor's degree in Education, Communications, Health Services, or related field

Tools

Microsoft Office

Microsoft Teams

Zoom

Basecamp

WordPress

Adobe Creative Suite

Canvas

Job description

Job Description

About this Opportunity

Reporting to Research Manager, the Training Coordinator is responsible for supporting the administrative and operational functions for educational extension/continuing education programs provided by CSPAR and SCRC and for establishing and maintaining positive and effective relationships with a wide range of collaborators, learners, funders, faculty, staff, and community partners. Annually CSPAR and SCRC train around 350 clinicians in areas such as Suicide Care in Healthcare Systems, Suicide Care in Community Mental Health Settings, Dialectical Behavior Therapy, Caring Contacts intervention, and more. Interactions will reflect on the UW and our department to this large group of people and further contribute to the visibility of our departmental work relating to Education & Professional Development, and Clinical Care & Consultation. This position is hybrid-eligible.

Key Responsibilities

• Coordinate the day-to-day operations of continuing education activities. (15%)
• Coordinate learner/participant engagement with continuing education activities. (15%)
• Coordinate with presenters/speakers/faculty about continuing education activities. (10%)
• Coordinate continuing education accreditation and WA DOH model list status (or with other accrediting bodies as needed). (10%)
• Support the marketing of continuing education activities, including outreach and communication around training and events. (10%)
• Coordinate monthly spotlights/public talks/presentations. (10%)
• Coordinate recurring faculty and training meetings. (5%)
• Coordinate evaluation of continuing education and training activities. (5%)
• Support the maintenance of training materials and content to ensure trainings are high quality, in alignment with recent literature, and in compliance with accreditation standards. (10%)
• Support leadership with customized training and consulting contracts, as assigned. (5%)
• Other related duties for SCRC/CSPAR, as assigned. (5%)

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below.

Minimum Qualifications

• Bachelor’s Degree in Education, Communications, Health Services, or a related field, and a minimum of three years of relevant experience.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager

Additional Qualifications

• Demonstrated ability to manage a high volume of work and juggle competing priorities and deadlines, frequently communicating when re-prioritization is needed.
• Demonstrated attention to detail and excellent organizational skills.
• Demonstrated ability to work across diverse groups and contribute to an inclusive community.
• Ability to appropriately track on and prioritize tasks across many different electronic systems and quickly synthesize information.
• Ability to work effectively as part of an interdisciplinary team while also working independently with minimal supervision.
• Self-starter and ability to take initiative.
• Strong skills in written communication for a variety of audiences and mediums.
• Strong collaborative, proactive, and positive working style.
• Proficient use of technology for collaboration, communication, and tracking, including the Microsoft Office suite, Microsoft Teams, Zoom, and project management platforms (e.g. Basecamp).
• Proficient use of communications tools including WordPress, Adobe Creative Suite, and Canvas.
• Excellent verbal and interpersonal skills to interact positively with a wide range of people.
• Experience providing technical assistance for educational programs or classes.
• Experience coordinating educational or other events.
• Experience working in an academic medical setting.
• Comfort being around discussions of suicide and mental health as well as comfort working with stressed and distressed patients experiencing suicidality, their family members, and/or the clinicians and staff who treat them.

Preferred Qualifications

• Formal project management training or certification.
• Strong understanding of WCAG 2.1 Accessibility requirements and how to implement them across various digital mediums.
• Knowledge of adult learning theory.
• Knowledge related to fair use and copyright law in academic and research settings.
• Commitment to continuous quality improvement.

About the Team

The Department of Psychiatry and Behavioral Sciences is the third largest department within the School of Medicine. The department supports over 330 full-time faculty members, 460 courtesy faculty members, and 350 staff, with overall annual operations funding from all sources exceeding $150 million supporting the work of faculty providing clinical services, a highly competitive residency training program, a robust research portfolio, and more. Learn more about us at https://psychiatry.uw.edu/.

Placement in the range will depend on a candidate’s job-related skills, experience, and expertise, as evaluated during the interview process.

Compensation, Benefits and Position Details

Pay Range Minimum

$61,812.00 annual

Pay Range Maximum

$92,724.00 annual

Other Compensation

Benefits

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent)

100.00%

Union/Bargaining Unit

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all.

As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.