Training Administrative Coordinator

State of South Carolina; South Carolina; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness

Health, dental, and life insurance

15 days annual leave

15 days sick leave

13 holidays

Job summary

State of South Carolina’s Department of Juvenile Justice seeks an Administrative Coordinator for the Training and Certification Division. You will coordinate administrative operations across security, community and clinical services, and support staff training programs.

duties include maintaining training records, preparing documentation, and ensuring efficient division operations. Strong planning, organization and communication skills are required.

Qualifications

• High school diploma; relevant experience may substitute for degree.
• Proficient in Word, Excel, and PowerPoint.
• Strong communication and data handling skills.

Responsibilities

• Coordinate administrative operations across Training and Certification divisions.
• Serve as central point of contact for staff, learners, instructors and stakeholders.
• Maintain training records, data entry, reporting, and documentation processes.

Education

Bachelor's degree preferred

Tools

Word

Excel

PowerPoint

Job description

MISSION

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

JOB PURPOSE

Under general supervision, performs programmatic functions to include complex administrative duties that supports the Training and Certification team along with other areas of the agency.

JOB RESPONSIBILITIES

• Serves as the Administrative Coordinator for the Training and Certification Division, coordinating administrative operations across Security and Operations, Community Services, Clinical Services, New Employee Orientation (NEO), In-Service, and Allied Contract Staff training programs.
• Serves as a central point of contact for staff, learners, instructors, and stakeholders; coordinates communication and training documentation; provides customer support; and maintains knowledge of training schedules, activities, and logistics to support daily operations and training delivery.
• Provides administrative coordination and operational support for the Division by managing training records, data entry, reporting, and documentation processes.
• Maintains confidential and sensitive records; develops, distributes, and maintains training materials and related documentation; and coordinates correspondence while identifying issues and recommending process improvements to support efficient division operations.
• Maintains training rosters and tracking systems.
• Conducts routine fidelity and quality assurance reviews of training records, identifies discrepancies, and communicates corrective actions to ensure the accuracy and integrity of training data.
• Coordinates administrative functions that support Training and Certification operations.
• Serves as the division liaison for facility maintenance requests, monitors issue resolution, and coordinates follow-up activities to ensure timely completion.
• Coordinates and documents agency fire inspections for the division and maintains records for required certifications and training completions.
• Utilizes technology and tracking systems to support operational efficiency, records management, and reporting requirements while ensuring training resources and equipment are maintained and available to support program delivery.
• Compiles, analyzes, and maintains training-related reports, statistics, and operational data to support decision-making, compliance, and program effectiveness.
• Maintains records related to Training and Certification policies, procedures, and administrative processes.
• Provides information regarding training programs, policies, and procedures to staff and stakeholders.
• Conducts quality assurance and fidelity reviews of training documentation, records, and data systems to ensure accuracy, completeness, consistency, and timely processing in accordance with agency requirements.
• Performs other related job duties as needed or required to support the division or the agency.

STATE MINIMUM REQUIREMENTS

• A high school diploma and relevant experience in business management, public administration, or administrative services. A bachelor's degree may be substituted for the required work experience.

ADDITIONAL REQUIREMENTS

• Proficient in computer applications, to include Microsoft Word, Excel, PowerPoint.
• Knowledge of laws, regulations and policies relevant to agency.
• Knowledge and experience with training principles and techniques.
• Ability to plan, organize and communicate effectively both verbally and in writing.
• Ability to analyze data and present ideas effectively.
• Knowledge and experience with modern office practices, procedures, and equipment.
• Ability to coordinate diverse administrative functions.
• Ability to exercise good judgment and discretion and establish and maintain effective working relationships.
• This position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided.

PREFERRED AGENCY REQUIREMENTS

• A bachelor's degree and three (3) years of administrative experience to include data entry and database experience.

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave