Trainee Affairs Coordinator

Houston Methodist; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Houston Methodist in Houston is seeking a dedicated Coordinator for its undergraduate medical education program. The role involves facilitating interactions between medical students and faculty, ensuring effective operations of clerkships, and compliance with educational standards.

The ideal candidate will have a background in healthcare delivery, excellent organizational skills, and proficiency in PC software. This position is crucial for enhancing the educational environment for future medical professionals.

Qualifications

• Two years experience in healthcare delivery or academic setting.
• Experience in a health science center or higher education preferred.
• Proficiency in speaking, reading, and writing English.

Responsibilities

• Facilitates all aspects of the undergraduate medical education program.
• Coordinates clerkship rotational experiences for medical students.
• Maintains communications with clerkship directors.

Skills

Communication

Organizational skills

Attention to detail

Critical thinking

PC proficiency

Education

High School diploma or equivalent

Bachelor’s Degree (preferred)

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Access

Microsoft Outlook

Microsoft Publisher

Job description

FLSA STATUS

Exempt

QUALIFICATIONS

EDUCATION

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post‑secondary education, etc.)
• Bachelor’s Degree preferred

EXPERIENCE

• Two years experience in healthcare delivery or academic setting
• Experience in a health science center or higher education preferred

SKILLS AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through ongoing skills, competency assessments, and performance evaluations
• Proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
• Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
• Exhibits attention to detail and critical thinking skills
• Possesses excellent organizational skills
• Demonstrates ability to work alone and with a team
• Use of personal computer and related software (such as Microsoft Excel, PowerPoint, Access, Outlook and Publisher)
• Thorough understanding and knowledge of UGME education policies and procedures and ability to ensure compliance with medical student handbook guidelines and expectations

ESSENTIAL FUNCTIONS

PEOPLE ESSENTIAL FUNCTIONS

• Works directly with Clerkship Directors, Manager for Undergraduate Medical Education, and the medical students to facilitate all aspects of the undergraduate medical education program. This may include some public relations and/or efforts to improve the facilities or services available for the students.
• Facilitates implementation of standardized patient encounters, structured debriefing for small multidisciplinary groups of adult learners after completion of simulation training.
• Assists with administrative management of clerkship and electives, acting as liaison between directors and students. Serves as liaison to Education Administration, Faculty and other affiliated personnel.

SERVICE ESSENTIAL FUNCTIONS

• Provides professional and administrative support managing the day‑to‑day operations of their assigned 3rd and 4th year clerkship program(s).
• Maintains optimum communications with clerkship directors and clerkship faculty to facilitate appropriate scheduling and coordination of clerkship rotational experiences to satisfy requirements.
• Coordinates activities related to educational conferences, orientation, meetings, lectures, simulations, laboratory sessions, examination and special events as directed by curriculum.
• Prepares exams, syllabi, and other materials as requested by the clinical faculty and NBME requirements. Maintains this material in a secure electronic database.
• Coordinates the collection, tracking, and reporting of evaluations and grades for clerkship programs using an online database.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Maintains and coordinates activities required to comply with institutional and program requirements (to include management of grades and course requirements, orientation, testing, evaluation & assessment, and schedules).
• Compiles and maintains data to insure compliance with accreditation agencies and for reporting purposes. Coordinates and prepares materials for continued accreditation for the educational partners responsible for reporting to the LCME.

FINANCE ESSENTIAL FUNCTIONS

• Utilizes department resources/supplies efficiently and identifies cost savings or revenue opportunities.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Generates and communicates new ideas and suggestions that improve quality and/or service.
• Identifies unique and creative ways to assure accessibility and availability of clinical education programs to staff via simulation form improving/evaluating competency.

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform: No
• Scrubs: No
• Business professional: Yes
• Other (department approved): No

ON-CALL

*Note that employees may be required to be on‑call during emergencies (i.e., Disaster, Severe Weather Events, etc.) regardless of selection below.

• On Call: No

TRAVEL

**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area: No
• May require travel outside Houston Metropolitan area: No