Trademark Docketing Clerk

Ultimate Staffing; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

A staffing agency is seeking a Trademark Docketing Specialist in Washington, DC. The role involves managing the full lifecycle of trademark applications, focusing on precise docketing and deadline tracking. Ideal candidates have a minimum of two years in trademark docketing, an associate degree, and experience with related software. Strong communication and analytical skills are essential for success. The position offers a collaborative working environment and opportunities for process improvement.

Qualifications

• Minimum of two years of trademark docketing experience required.
• Experience with trademark docketing software is necessary.
• Strong interpersonal, written, and oral communication skills.

Responsibilities

• Manage the full lifecycle of trademark applications and registrations.
• Review and process high volumes of trademark correspondence.
• Maintain trademark attorney dockets using a web-based system.

Skills

Strong interpersonal communication

Attention to detail

Analytical and problem-solving skills

Education

Associate's degree

Tools

Trademark docketing software

Job description

Position Overview

The Trademark Docketing Specialist is responsible for managing the full lifecycle of trademark applications and registrations. This role focuses on accurate docketing, deadline tracking, and efficient processing of correspondence from the USPTO, clients, and international trademark offices.

Key Responsibilities

• Reviews and processes high volumes of email, mail, correspondence, and pleadings related to trademark matters from the USPTO, clients, foreign counsel, and international trademark offices.
• Maintains trademark attorney dockets using a web‑based system and keeps detailed, accurate records to support deadline and procedure inquiries.
• Adheres to established training materials and standard operating procedures to ensure consistency and quality.
• Saves documents using firm naming conventions, files them to the correct client/matter folders, and routes materials to the appropriate legal teams.
• Generates detailed portfolio reports, including upcoming deadlines, status updates, and required actions.
• Maintains current docketing team protocols and contributes to process improvements.
• Assists with additional docketing duties, reporting, and special projects as needed.
• Performs other tasks as assigned, demonstrating flexibility and a commitment to supporting firm‑wide objectives.

Core Competencies

• Communication: Demonstrates strong verbal, written, and non‑verbal communication skills.
• Client Experience: Delivers a consistent, high‑quality experience to internal teams and external clients.
• Technical Knowledge: Produces accurate, high‑quality work and understands the objectives and responsibilities of the role.
• Teamwork: Works collaboratively within the team and across departments to achieve shared goals.

Qualifications

• Minimum of two (2) years of trademark docketing experience required.
• Associate's degree preferred.
• Experience with trademark docketing software.
• Strong interpersonal, written, and oral communication skills.
• Prior knowledge of U.S. and foreign trademark prosecution processes is strongly preferred.
• Ability to navigate USPTO, WIPO, and other trademark‑related websites.
• Demonstrated ability to quickly learn new software applications.
• Excellent attention to detail, proofreading accuracy, and organizational skills.
• Ability to manage multiple tasks in a fast‑paced environment.
• Strong analytical and problem‑solving abilities.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable working with individuals at all levels of seniority within the firm.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.