Tour Manager

XL Event Lab; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking an experienced Tour Manager to oversee high-capacity, family-friendly events across various international markets. This role requires strong leadership skills and a proven track record in event management. The successful candidate will manage a diverse team, ensure compliance with safety protocols, and liaise with multiple stakeholders to deliver unforgettable experiences. Join a company that has thrived even during challenging times and is now enjoying rapid growth. If you're passionate about creating exceptional events and leading teams to success, this is the opportunity for you.

Qualifications

• 5+ years of experience in managing large-scale events.
• Proven track record in budget management and team leadership.

Responsibilities

• Oversee and manage all aspects of touring events.
• Liaise with stakeholders, vendors, and permitting authorities.
• Ensure compliance with safety protocols and budget management.

Skills

Event Management

Team Leadership

Budget Management

Communication Skills

Safety Compliance

Education

Bachelor's Degree in Event Management or related field

Certification in Safety Management

Job description

Touring Role; Travel and Hotel Accommodations included

Description

TOUR MANAGER

XL Event Lab is in search of an experienced Tour Manager for ongoing and long-term contract work. This is a touring role working away from home in an outdoor environment with travel and accommodation provided for the duration of the contract.

Successful applicants will join a team of touring event professionals and support staff who are responsible for the successful delivery and execution of high capacity, family-friendly touring event experiences that welcome over 10,000 guests in a typical weekend. Managing a team of over 40 staff across various departments in an often challenging outdoor environment, this role requires candidates with demonstrable experience, at management level, in mass participation events of this scale and complexity. This role would be particularly suitable to anyone with experience in the management and execution of participatory sporting events and/or music festivals.

Our Company

We design and execute experiences for an expanding base of customers and oversee a portfolio of established events which are active in various international markets. Selling both to entertainment buyers and directly to the ticket buying public, XL Event Lab typically produces over 500 events in an average year.

The Role

This senior role will see the successful candidate oversee and manage all aspects of a touring event. Excellent communication, strong time management, and versatility will be integral. Tasks will involve:

Management of touring and locally hired crew, being the main go to point of contact and leadership, guidance and support. Typically this will include staff deployment/placement, working closely with staff to help them meet productivity targets, helping to maintain a positive work environment for all staff, assisting in the ongoing training and personal development of touring staff, improving labor efficiencies, and managing the labor budget through finding better ways of working, and improving process and the capability of the team.

Management of all safety and compliance requirements related to the tour . Working closely with the Build & Safety Manager on this task the Tour Manager will be responsible for ensuring that all necessary safety protocols are in place prior to site opening and that all regular safety checks and risk mitigations are being managed and implemented efficiently throughout the course of each event day.

Liaison with the back office support team . Each tour is supported by a back office team and it will be the responsibility of the Tour Manager to effectively communicate needs to this team, bridging the gap between the support team, and ground team.

Liaison with all event stakeholders, vendors, permitting authorities and partners. The Tour Manager will be the primary point of contact for all event partners including venue managers, sponsorship partners and third party vendors. Alongside the Build & Safety Manager they will also be responsible for ensuring that all permitting conditions are met

and that the site is correctly prepared for any required inspections.

Management of event budgets, cost control initiatives, inventory and supply needs. Each event is assigned a budget and the management of that budget is the responsibility of the Head of Production. The Tour Manager will be responsible for oversight on tour cost control and improving expenditure efficiencies. The Tour Manager will also work closely with the wider touring team to ensure that all assets and event consumables are properly managed.

Regular reporting to senior management and direct reporting to the Touring Operations Managers. The Tour Manager is the eyes and ears of the Senior Leadership in each market. Reporting from the field is an important aspect of event operations and the Tour Manager will report directly to our Touring Operations Managers on a weekly basis.

Summary

This role represents an exciting opportunity for an experienced Tour Manager to join an established, ambitious and fast growing company working in various international markets. In the 15 years since the company was launched, XL Event Lab has grown revenues year on year, survived the COVID pandemic that saw so many similar companies shutter and is now enjoying a sustained period of rapid expansion. As a company we are committed to growing a team who mirror our ambitions and are committed to a similar long-term vision of success.