Tour Coordinator

Feld Entertainment

Show Low (AZ)

On-site

USD 40,000 - 60,000

Part time

14 days+

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Job summary

A global entertainment provider is seeking a Tour Coordinator to manage logistics for traveling Show Units. Responsibilities include coordinating transportation, accommodations, and communication among personnel. Ideal candidates will have strong organizational and communication skills and be able to travel 100% of the time. Experience in event management and a background in the travel or hospitality industry are preferred.

Qualifications

Experience working with and managing large groups/events.
Ability to travel internationally and domestically 100% of the time.
Must have valid driver's license and passport.
Some experience organizing or participating in Public Relations/Promotional events.
Experience working in or knowledge of the travel or hospitality industries.

Responsibilities

Coordinate transportation for all Unit personnel.
Negotiate hotel contracts for each city on the tour.
Function as the unit liaison to ensure proper coordination of PR issues.
Collect and disseminate information relating to show personnel.

Skills

Organizational skills

Communication skills

Negotiation skills

Time management

Initiative

Education

Associates degree or some college

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Join to apply for the Tour Coordinator role at Feld Entertainment

The Tour Coordinator provides support and assistance to the manager of a traveling Show Unit. Coordinates transportation of personnel, accommodations, immigration and work visas, health insurance and worker's compensation issues while on tour. Negotiates hotel contracts for each city on the tour. Facilitates/coordinates all PR activities for the Unit; and acts as a liaison between Feld Corporate Offices, Public Relations, and the Unit. Disseminates operational and PR information to all show personnel. Assists in the day-to-day operations of the Unit.

PLEASE NOTE: This position remains posted on our website year-round. We may or may not currently have an opening, but we encourage you to submit your resume now in the event one becomes available. We will keep your resume on file and contact you within a year of submitting if your skills and experience meet the job qualifications. You may be contacted via phone or email for any of our touring properties.

Essential Job Functions

Responsible for following and administering the rules, regulations and guidelines set forth by "Feld Entertainment, Inc." best practices
Responsible for ensuring completion of all required Employee documentation to support the hiring and work permit process, and for maintaining personnel files with the aforementioned documentation
Responsible for coordinating transportation for all Unit personnel from engagement to engagement, as well as at the beginning and end of a “tour”, city to city and from hotel to venue
Arranges hotel accommodation for all Unit personnel, for the duration of the tour according to budgets set by the Company
Responsible for collecting and settling the hotel bill, in conjunction with the Company Manager or General Manager and Unit Controller
Gathers and provides information for show personnel including medical, dental, transportation and accommodation information on a per city basis
Collects and disseminates information that pertains to show personnel, tour accommodations, transportation, medical as it relates to Workers Comp and Insurance claims, personnel lists and documentation and the Unit’s contact information between the traveling units and the head offices
Functions as the unit liaison to Regional Marketing persons to ensure the proper coordination and supervision of Public Relation issues
Responsible for own professional standards of conduct, appearance and workmanship in respective job
Coordinates all communications involved in obtaining visas for all show personnel traveling from country to country before the beginning of and during the tour

Job Requirements

Associates degree or some college (preferred, but not required)
Experience working with and managing large groups/events
Ability to travel internationally and domestically 100% of the time
Must have valid driver's license and passport
Ability to use initiative to complete miscellaneous tasks
Highly developed organizational, research, business negotiation, communication, and time management skills
Knowledge of Microsoft Outlook, Excel, and Word
Ability to write detailed comprehensive reports and correspondence
Some experience organizing or participating in Public Relations/Promotional events
Experience working in or knowledge of the travel or hospitality industries

Given the touring nature of Feld Entertainment’s business, COVID vaccination is strongly encouraged for successful candidates.

About Feld Entertainment

Feld Entertainment®, family owned and operated, is the worldwide leader in producing and presenting live touring family entertainment experiences that bring people together and uplift the human spirit. Properties include Ringling Bros. and Barnum & Bailey®, Monster Jam®, Disney On Ice, Monster Energy AMA Supercross, and the SuperMotocross World Championship. Across the brand portfolio, Feld Entertainment has entertained millions of families in more than 80 countries and on six continents. Visit feldentertainment.com for more information.

International Touring Personnel

To the extent international touring personnel are visiting a jurisdiction that requires vaccination, proof of vaccination in accordance with the relevant international law should be submitted directly to either the Tour Manager or to Human Resources at least six weeks prior to the start of the tour. The Company will maintain all information regarding vaccination status as confidential in accordance with applicable laws. The Company cannot guarantee employment for any Associate who is unable to satisfy foreign entry requirements. Mitigation Guidelines for touring employees will remain in effect until further notice as do applicable venue, local, state and/or international requirements, rules, regulations and/or laws, if any.

Equal Opportunity Employer

Feld Entertainment is proud to be an Equal Opportunity Employer and a Drug Free Workplace. We are committed to providing an inclusive environment for our employees, customers, and partners worldwide. We celebrate diversity and encourage our profoundly talented workforce to express themselves proudly. Our successful business model requires different perspectives and voices so that we can create the incredible live shows we put on. Come join us and help us light up the world.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Seniority Level