Tool Inventory Specialist

Penske Truck Leasing Co.; Coppell (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Penske Truck Leasing Co., L.P. is seeking an Inventory Specialist to manage CTOM and SETS warehouse logistics, ship and receive tools, and track inventory for field locations and corporate initiatives.

The role emphasizes accurate inventory, lean/5S practices, and collaboration with vendors to optimize tool assets and reduce costs. This position requires strong organizational and communication skills and physical readiness for lifting and travel as needed.

Qualifications

• Bachelor's Degree in Business Administration, Logistics, or Supply Chain preferred; if no degree, equivalent work experience.
• Minimum 2 years in Inventory Management, Logistics or supply chain management.
• Mechanical experience in trucking industry preferred.
• Strong problem-solving, communication, and organizational skills.

Responsibilities

• Receive and ship inventory, track using IMS to record data.
• Use UPS WorldShip to generate labels, track shipments and costs.
• Collaborate with vendors to reduce costs.
• Conduct weekly parts checks and monthly cycle counts.
• Prepare used tools for inventory, sale or disposal; generate shipping labels.

Skills

Problem-solving

MS Office

Smartsheet

UPS WorldShip

Communication

Organizational skills

Education

Bachelor's Degree in Business Administration, Logistics, or Supply Chain (preferred)

Equivalent work experience

Tools

MS Office

Smartsheet

UPS WorldShip

Job description

Position Summary

The Inventory Specialist is essential to operating the Centralized Tool Ordering & Maintenance (CTOM) program. One of the CTOM program's missions is to make tool repairs and ordering for the field easier. This position delivers on that mission, and where broken, used, and new tools will flow in and out from field locations, manufacturers, and suppliers. This position is mainly responsible for managing the warehouse logistics of the CTOM and Tool Repair Center space.

The Inventory Specialist is essential to operating the Centralized Tool Ordering & Maintenance (CTOM) program. One of the CTOM program's missions is to make tool repairs and ordering for the field easier. This position delivers on that mission, and where broken, used, and new tools will flow in and out from field locations, manufacturers, and suppliers. This position is mainly responsible for managing the warehouse logistics of the CTOM and Tool Repair Center space.

Their primary responsibility is to ship, receive, and actively track the inventory of shop equipment, tools, and supplies needed for the Shop Equipment & Tooling Support (SETS) program, field locations, and other corporate initiatives. This role would engage with locations to provide tracking updates and help solve tool inventory concerns. This role is significant in keeping field operations aware of the company's tool assets to control additional spending on equipment and tools.

Major Responsibilities

Manage Warehouse Logistics and Supplies

• Receive and ship tools and equipment using inventory management software (IMS) to record, track and maintain all inventory related data.
• Utilize UPS WorldShip software to generate shipping labels, track shipments, and process shipping costs.
• Collect data to assist supervisor in filing UPS claims when shipments are reported to be lost. Recycle and store shipping materials for reuse and help to ensure an adequate inventory of shipping and stationary supplies for future use.
• Build and maintain a positive rapport with various vendors while reducing costs whenever possible.

35%Tooling Quality Control

• Inspect tools and equipment during receiving and shipping process for any physical damage or failure that may prevent it from functioning properly.
• Perform necessary research to identify and document location, tool serial number, status and shipping details to ensure proper location communication and receiving and billing accuracy.

Maintain and Accurate Inventory

• Oversee and evaluate inventory management. Conduct weekly parts checks and monthly cycle counts to ensure accuracy and minimize inventory write-offs.
• Assist with managing/resolving pending shipments with locations that have aged or are erroneous.

Local Inventory Controller

• Oversee and evaluate CTOM inventory rotation.
• Participate in monthly inventory stock level reviews with supervisor. Ensure suppliers deliver orders defect-free and on time.
• Prepare used tools for inventory, sale or disposable. Generate shipping labels, and ship parts.

Maintain a Lean/5S environment

• Ensure a clean and safe warehouse environment, utilizing 5s methodology. They have the main responsibility to ensure their tools and area are kept in order to perform the work on a daily basis.
• Associate will maintain a clean workstation, mitigating fluid, grease, dust or other shop buildup on all surfaces each day.
• Associate will apply the 5S and Lean methodology to their workstation/work area.

Other projects and tasks as assigned.

Qualifications

• Bachelor's Degree in Business Administration, Logistics, Supply Chain preferred. If no degree, equivalent work experience is required.
• Minimum 2 years experience in Inventory Management, Logistics or supply chain management experience required in lieu of Degree.
• Minimum of 2 years experience in DPF Inventory Specialist, DPF Quality Specialist I or Maintenance Coordinator experience or Mechanical experience in trucking industry preferred.
• Great problem-solving skills, able to put together the answer with limited information and guidance.
• Proficient with MS Office, Smartsheet, UPS WorldShip and other inventory management systems.
• Mechanical experience to identify good vs. bad parts or tooling and equipment.
• Ability to perform moderate to heavy lifting.
• Ability to easily multi-task and ensure 100% accuracy (between tasks, answering phones/emails and other tasks).
• Ability to understand financial implications based on decisions made.
• Ability to train, coach and mentor new teams members on procedures and standards.
• Excellent customer experience skills – phone calls / email communication
• Great written and verbal communication.
• Organizational skills to keep area and inventory tidy and clean.
• Regular, predictable, full attendance is an essential function of the job
• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening are required.

Physical Requirements

• The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.
• While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 50lbs/22kg.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is an Equal Opportunity Employer

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.

Job Category: Administrative

Job Family: General Administration

Address: 1151 ENTERPRISE DR

Primary Location: US-TX-Coppell

Employer: Penske Truck Leasing Co., L.P.

Req ID: 2611778