Title Service Representative

RB Global; Chicago (IL); On-site; USD 24,000 - 30,000; Full time

Job summary

IAA Holdings, LLC, a RB Global company, is seeking a Title Service Representative to secure all required documents to accompany vehicle title applications and to transfer ownership. You will communicate with customers and vehicle owners, resolve discrepancies, and provide excellent service across calls and emails.

Responsibilities include processing titles, staying current with state regulations, entering data accurately, and supporting team operations in an on-site Westchester, IL environment.

Qualifications

• 1-2 years State/National title processing experience
• Maintaining customer databases
• Proficient in MS Office Suite; Outlook, Word, Excel, PowerPoint
• Knowledge in title and salvage title requirements

Responsibilities

• Review and process documentation for insurance and salvage customers
• Process incoming salvage titles from multiple states and set for sale
• Maintain up-to-date knowledge of title regulations across states
• Provide excellent customer service and support via mail, email, phone and in person
• Enter information from titles into the IAA operating system
• Assist with other office functions as needed
• Immediately report violations of company policy to a supervisor or manager

Education

No Formal Education

Tools

Outlook

Word

Excel

PowerPoint

Job description

IAA Holdings, LLC (IAA), a Ritchie Bros. Auctioneers company (NYSE: RBA) and (TSX: RBA), is a trusted global marketplace for insights, services, and transaction solutions for commercial assets and vehicles. Leveraging leading-edge technology and focusing on innovation, IAA’s unique platform facilitates the marketing and sale of total-loss, damaged and low-value vehicles. IAA serves a global buyer base – located throughout over 170 countries – and a full spectrum of sellers, including insurers, dealerships, fleet lease and rental car companies, and charitable organizations. Buyers have access to multiple digital bidding and buying channels, innovative vehicle merchandising, and efficient evaluation services, enhancing the overall purchasing experience. IAA offers sellers a comprehensive suite of services aimed at maximizing vehicle value, reducing administrative costs, shortening selling cycle time and delivering the highest economic returns.

RB Global full‑time employees are offered medical, dental, vision, and basic life insurances. Employees are able to enroll in our company’s 401k plan and RB Global will match 100% for the first 4% contributed. Employees will also receive 15 days of PTO each year.

About the Team

We conduct hundreds of live auctions each year around the world. It takes a hardworking team of energetic people in a wide variety of full‑time and part‑time roles to conduct a successful multi‑million dollar auction – from equipment inspectors, yard managers and operators to administrative staff and customer service representatives.

Job Description

The Title Service Representative is directly responsible for securing all necessary documents to accompany applications to transfer vehicle title ownership. Tasks include compiling all necessary documents, communicating with customers and vehicle owners, resolving problems and discrepancies, answering inbound phone calls, sending emails, and providing excellent customer service. Compliance with state and/or buyer requirements is essential. Where IAA has authorization to process applications as an acting state processing authority, Title Specialist may also work within those state systems

Responsibilities

• Review and process documentation for insurance and remarketing customers
• Process incoming salvage titles from multiple states and set for sale
• Keep up-to-date on title regulations by learning and maintaining knowledge of current title/salvage laws.
• Provide excellent customer service and support by offering solutions and timely responses to external/internal partners
• Provides a variety of customer support services through the mail, email, telephone and direct personal contact.
• Reviews and enters in title work for all customers.
• Completes application to transfer title ownership.
• Enters information from titles received from the state into the IAA operating system.
• Stays current with title/salvage laws in multiple states
• Responds to customer questions, complaints and requests.
• Resolving problems encountered in the effort to transfer title ownership.
• Follows well‑established procedures and under close direction of supervisor.
• Assists with other office functions as needed.
• Immediately reports all violations of company policy to a supervisor or manager.
• Protects and preserves confidential, personal customer information received and adheres to state and company records retention policies and procedures.
• Develop employees as part of a progression plan
• Maintain a culture of responsibility, accountability, integrity, and execution across span of control
• Other duties as assigned per management

Qualifications

• 1-2 years State/National title processing experience
• Previous knowledge in title and salvage title requirements
• Maintaining customer databases
• Proficient in MS Office Suite; Outlook, Word, Excel, PowerPoint
• Typical Field Office Environment

Job Info

• Job Identification 11784
• Posting Date 10/09/2026, 09:41 AM
• Locations 2 Westbrook Corporate Ctr, Westchester, IL, 60154, US (On-site)
• Degree Level No Formal Education
• Job Schedule Full time
• Minimum Salary $17.65
• Maximum Salary $22.06