Title III Project Director

Dr. Robert K. Jabs School of Business; Riverside (CA); On-site; USD 120,000 - 155,000; Full time

Job summary

The Title III Project Director at Dr. Robert K. Jabs School of Business provides strategic and operational leadership for the AI4All Generations Title III Grant.

Reporting to the Principal Investigator, the role directs grant activities, ensures compliance with federal and institutional requirements, and coordinates across academic and administrative units to advance project goals in Riverside, CA. This funded, multi-department role requires strong project management, budgeting, stakeholder

Qualifications

• Bachelor’s degree from an accredited institution in a related field required.
• Master’s degree in a related discipline preferred.
• Minimum of five (5) years of progressively responsible experience in grant administration, project management, higher education leadership, program administration, or related work.

Responsibilities

• Direct the day-to-day implementation and administration of the Title III grant.
• Develop and maintain project plans, timelines, milestones, and implementation strategies.
• Coordinate project activities and resources across multiple departments and stakeholder groups.
• Monitor grant performance and progress toward established goals and objectives.
• Identify project risks and implement corrective actions.
• Prepare and maintain documentation required to support project implementation and accountability.
• Promote the long-term sustainability of grant-funded initiatives.
• Promote communication and collaboration among stakeholders.

Skills

Project management

Communication skills

Stakeholder coordination

Analytical skills

Education

Bachelor’s degree

Master’s degree preferred

Tools

Microsoft Office

Business systems

Job description

Summary

The Title III Project Director provides strategic and operational leadership for the successful implementation of the AI4All Generations Title III Grant. Reporting to the Principal Investigator, this position is responsible for directing grant activities, ensuring compliance with federal regulations and institutional requirements, managing project operations, coordinating stakeholders, monitoring progress toward established objectives, and maximizing the impact and sustainability of grant-funded initiatives. The Project Director serves as the primary operational leader for the grant, working collaboratively with academic and administrative departments, faculty, staff, consultants, vendors, and external partners to advance project goals, support innovation, ensure accountability, and promote successful outcomes aligned with California

Summary

The Title III Project Director provides strategic and operational leadership for the successful implementation of the AI4All Generations Title III Grant. Reporting to the Principal Investigator, this position is responsible for directing grant activities, ensuring compliance with federal regulations and institutional requirements, managing project operations, coordinating stakeholders, monitoring progress toward established objectives, and maximizing the impact and sustainability of grant-funded initiatives. The Project Director serves as the primary operational leader for the grant, working collaboratively with academic and administrative departments, faculty, staff, consultants, vendors, and external partners to advance project goals, support innovation, ensure accountability, and promote successful outcomes aligned with California Baptist University (CBU) mission and strategic priorities.

GRANT-FUNDED POSITION DEFINITION:

This position is funded, in whole or in part, through external grant funding. Continued employment is contingent upon the availability of grant funds and the ongoing operational needs of the University. Should grant funding be reduced, exhausted, discontinued, or otherwise become unavailable, the University reserves the right to modify, reduce, or eliminate the position, including changes to duties, work hours, or employment status, in accordance with applicable policies and business needs. While the University may evaluate opportunities to continue the position through alternative funding sources, no guarantee of continued employment exists beyond the availability of designated grant funding. Decisions regarding the continuation, modification, or conclusion of the position remain within the sole discretion of the University.

Essential Duties And Responsibilities

Project Leadership and Grant Administration (35%)

• Direct the day-to-day implementation and administration of the Title III grant.
• Develop and maintain project plans, timelines, milestones, and implementation strategies to ensure successful execution of grant objectives.
• Coordinate project activities and resources across multiple departments and stakeholder groups.
• Monitor grant performance and progress toward established goals and objectives.
• Identify project risks, barriers, and operational challenges and implement corrective actions as needed.
• Prepare and maintain documentation required to support project implementation and accountability.
• Promote the long-term sustainability of grant-funded initiatives.

Federal Compliance and Reporting (20%)

• Ensure compliance with all applicable federal regulations, grant requirements, institutional policies, and reporting obligations.
• Coordinate the collection, analysis, and reporting of grant performance data.
• Prepare reports, updates, and documentation required by funding agencies and university leadership.
• Maintain records supporting grant expenditures, program activities, outcomes, and compliance requirements.
• Collaborate with University departments to support audit readiness and compliance reviews.
• Monitor grant activities to ensure adherence to approved plans, timelines, and budget parameters.

Fiscal Oversight and Resource Management (15%)

• Monitor grant budgets and expenditures in collaboration with appropriate University offices.
• Support responsible stewardship of grant resources and ensure expenditures align with approved grant objectives.
• Review budget activity and identify potential concerns, variances, or funding needs.
• Coordinate purchasing, contracting, and procurement activities in accordance with University policies and grant requirements.
• Assist with budget planning, forecasting, and resource allocation efforts.

Stakeholder Engagement and Collaborative Leadership (15%)

• Build and maintain productive working relationships with faculty, staff, administrators, students, consultants, vendors, and external partners.
• Facilitate meetings, planning sessions, presentations, and project discussions.
• Promote communication and collaboration among stakeholders to support successful project implementation.
• Serve as a key resource regarding grant activities, expectations, timelines, and deliverables.
• Support change management and stakeholder engagement efforts associated with grant initiatives.

Assessment, Evaluation, and Continuous Improvement (10%)

• Coordinate project assessment activities and evaluation efforts.
• Monitor project outcomes and key performance indicators.
• Utilize assessment findings to recommend process improvements and program enhancements.
• Support data-informed decision-making and evidence-based planning.
• Collaborate with Institutional Research and other stakeholders to evaluate project effectiveness.

Decision-Making Authority

• Exercises independent judgment in directing day-to-day grant implementation, coordinating project personnel and resources, managing project priorities, monitoring compliance requirements, and recommending corrective actions. Final decisions regarding institutional policy, curriculum approval, federal grant modifications, personnel actions, legal matters, procurement approvals, and budget authority remain subject to established University approval processes.

Other Duties

• Perform other duties as assigned in support of departmental, College, grant, and University objectives.

Supervisory Responsibilities

Directly supervises the AI Innovation Manager and other grant-funded personnel assigned to the project. Responsibilities include work assignment, goal setting, coaching, performance management, performance evaluations, and related personnel responsibilities in accordance with University policies and procedures. May also coordinate the work of faculty leads, consultants, vendors, project partners, and cross-functional stakeholders who do not directly report to the position.

Other Knowledge Skills And Abilities

To perform this position successfully, an individual must be able to effectively carry out all essential duties. The following requirements outline the knowledge, skills, and abilities needed for the role:

• Demonstrated commitment to living out and upholding the University’s Christ-centered mission and values.
• Knowledge of federal grant administration principles, compliance requirements, and reporting practices.
• Strong project management, organizational, and administrative skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Demonstrated ability to coordinate complex initiatives involving multiple stakeholders.
• Strong analytical, problem-solving, and decision-making skills.
• Excellent verbal, written, interpersonal, and presentation communication skills.
• Ability to interpret policies, regulations, and grant requirements and apply them effectively.
• Ability to build collaborative partnerships and maintain productive working relationships.
• Ability to exercise sound judgment, professionalism, and discretion.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Proficiency with Microsoft Office Suite and business systems commonly utilized in higher education environments.
• Core Competencies
• Strategic Leadership
• Grant Stewardship and Compliance
• Project and Program Management
• Fiscal Judgment and Resource Management
• Collaborative Leadership
• Communication and Stakeholder Engagement
• Operational Excellence
• Critical Thinking and Problem Solving
• Data-Informed Decision Making
• Organizational Accountability
• Change Management and Continuous Improvement

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The employee is regularly required to communicate effectively and operate standard office equipment, including computers and related technology. The employee frequently remains in a stationary position for extended periods and regularly moves throughout campus to attend meetings, training sessions, presentations, and university events. The employee may occasionally lift, carry, push, or move items weighing up to 20 pounds.

WORK ENVIRONMENT

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this position. This position operates primarily in a professional university office environment with frequent interaction among faculty, staff, students, vendors, funding representatives, community partners, and external stakeholders. Work is performed using standard office equipment and technology resources. Evening and weekend work may occasionally be required to support grant activities, project milestones, training programs, conferences, reporting deadlines, or institutional priorities. Occasional local, regional, and out-of-area travel may be required. The noise level in the work environment is generally moderate.

Education and/or Experience

Bachelor’s degree from an accredited institution in Business Administration, Public Administration, Education, Organizational Leadership, Project Management, Engineering, Technology, or a related field required. Master’s degree in a related discipline preferred. Minimum of five (5) years of progressively responsible experience in grant administration, project management, higher education leadership, program administration, or related work, including responsibility for complex federally funded initiatives or comparable projects. Experience managing multi-year projects, coordinating diverse stakeholder groups, overseeing budgets, and ensuring compliance with regulatory requirements preferred. Experience within higher education and/or grant-funded environments preferred.