Time Keeper / Administrative Assistant

Udelhoven; Port Lavaca (TX); On-site; USD 21,000 - 34,000; Part time

Job summary

Udelhoven is seeking a Timekeeper / Payroll Support Assistant (Part-Time) based on-site at the Port Lavaca facility to support timekeeping, payroll, and admin tasks in a fast-paced environment.

This role requires bilingual Spanish/English communication, strong Excel skills, and accuracy under pressure; there is potential to grow into a full-time position based on performance. Hours are 20–30 per week with morning shifts.

Qualifications

• Fluent bilingual proficiency in Spanish and English (speaking and writing).
• Basic experience with timekeeping processes or systems.
• Intermediate to advanced Microsoft Excel skills.

Responsibilities

• Perform basic timekeeping functions, including collecting, reviewing, and verifying employee time records for accuracy and completeness.
• Assist with payroll preparation and processing support under direction of the payroll team.
• Communicate / Interact with the client in a timely, professional manner.
• Maintain accurate records and data entry related to hours worked, attendance, and related documentation.
• Utilize Microsoft Excel at an intermediate to advanced level for tracking, reporting, data analysis, and process support (Excel proficiency will be evaluated).
• Provide general administrative support as needed in a high-volume setting.
• Communicate effectively with employees and supervisors in both English and Spanish.
• Adapt quickly to changing priorities and maintain accuracy under pressure.
• Follow established processes and maintain confidentiality of sensitive payroll and employee information.
• Perform other related administrative duties as assigned.

Skills

Bilingual Spanish/English

Timekeeping basics

Excel proficiency

Tools

Microsoft Excel

Job description

Job Title: Timekeeper / Payroll Support / Admin Assistant (Part-Time)

Location: Port Lavaca, TX (Formosa Facility)

Reports to: Project Superintendent / Project Manager

Hourly Rate: Based on Experience

Who We Are

Udelhoven Oilfield System Services, Inc. (UOSS) is an industrial and commercial construction company headquartered in Anchorage, Alaska. Established on Alaska’s Kenai Peninsula in 1970, we have provided construction, maintenance, and technical support services for oilfield development—from Cook Inlet to Prudhoe Bay—and expanded operations into Texas and beyond.

Guided by a strong safety-first culture, we strive to be number one in reputation with both our clients and our employees through quality workmanship, professional teams, and a commitment to customer satisfaction.

What You Will Do

Udelhoven is a company that is backed by our integrity, professionalism and quality. We believe the team is better than any one individual, and as a team we strive for excellence. We are looking for a qualified Timekeeper / Payroll Support Assistant with a passion for accountability, accuracy and communication.

Flexibility is a key attribute for success in this role.

We are seeking a reliable, detail-oriented, bilingual (Spanish/English) administrative professional to support timekeeping, payroll, and general administrative functions in a fast-paced, high-volume environment. This role is ideal for someone who thrives on accuracy, organization, and adaptability. The position is based on-site in the Port Lavaca, TX area and offers the opportunity to grow into a full-time role based on performance and business needs.

What You Will Do (Key Responsibilities)

• Perform basic timekeeping functions, including collecting, reviewing, and verifying employee time records for accuracy and completeness.
• Assist with payroll preparation and processing support under direction of the payroll team.
• Communicate / Interact with the client in a timely, professional manner.
• Maintain accurate records and data entry related to hours worked, attendance, and related documentation.
• Utilize Microsoft Excel at an intermediate to advanced level for tracking, reporting, data analysis, and process support (Excel proficiency will be evaluated).
• Provide general administrative support as needed in a high-volume setting.
• Communicate effectively with employees and supervisors in both English and Spanish.
• Adapt quickly to changing priorities and maintain accuracy under pressure.
• Follow established processes and maintain confidentiality of sensitive payroll and employee information.
• Perform other related administrative duties as assigned.

What You Will Need: (Skills & Competencies)

• Fluent bilingual proficiency in Spanish and English (spoken and written).
• Basic experience with timekeeping processes or systems.
• Intermediate to advanced Microsoft Excel skills (formulas, data organization, reporting, etc.). Candidates will be required to complete an Excel skills evaluation.
• Ability to work on-site daily in the Port Lavaca, TX area.
• Availability for morning shifts, Monday through Friday (20–30 hours per week).
• Strong attention to detail, organizational skills, and ability to manage multiple tasks accurately.
• Flexibility and adaptability in a high-volume, fast-paced work environment.
• Reliable, professional, and able to maintain confidentiality.

Bonus Points If You Have

• Prior experience in payroll support, timekeeping, or administrative roles in a high-volume setting.
• Familiarity with payroll or timekeeping software/systems.

Experience working in industrial, construction, oilfield, or similar operational environments.

Udelhoven Oilfield System Services is an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender, or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.