Time Entry Coordinator

Protos Security, Llc; Roanoke (VA); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Competitive compensation

Health, Vision, Dental, Life Insurance

Job summary

Protos Security is seeking a Time Entry Coordinator to join our Roanoke, VA on-site team. The role focuses on entering invoices and officer timesheets, ensuring accuracy and timely processing to support weekly billing cycles.

The ideal candidate has a high school diploma and 1–3 years in accounting, payroll, or data entry, with strong Excel and ERP system skills and a proven eye for detail.

Qualifications

• High school diploma or equivalent is required.
• 1–3 years of experience in accounting, payroll, data entry, or law enforcement scheduling is preferred.
• Experience handling timesheets from police departments, agencies, or vendor-managed services is a plus.
• Strong computer skills with proficiency in Microsoft Excel and ERP/timekeeping systems.
• Excellent accuracy, time management, and organization under weekly deadlines.
• Professional communication when interacting with officers, agencies, and internal teams.

Responsibilities

• Receive, review, and accurately enter invoices and timesheets into company systems.
• Communicate promptly with field operations, coordinators, and agency contacts to resolve missing time.
• Flag and resolve discrepancies (e.g., rate issues, missing time, double entries, or site mismatches).
• Support weekly billing and payment cycles by meeting cut-off dates and accuracy standards.
• Maintain organized electronic records of invoices, timesheets, and correspondence for audit trail purposes.
• Contribute to continuous process improvements to increase timeliness, quality, and time entry consistency.

Skills

Attention to detail

Time management

Communication

Education

High school diploma or equivalent

Tools

Excel

ERP/timekeeping systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Time Entry Coordinator

Full Time Support - Coordin Roanoke, VA, US

2 days ago Requisition ID: 3945

Salary Range: $18.00 To $20.00 Hourly

Company: Protos Security
Job Title: Time Entry Coordinator
Reports To: Senior Director, Transactional Accounting
Location: Roanoke VA, On-Site

Company Overview

Protos Security, a subsidiary of Security Services Holdings, is the largest technology enabled Security Officer Management company in the U.S. Headquartered in Norwalk, CT, Protos also has offices in New York, Texas, Virginia, Illinois, California, Tennessee, and Georgia, as well as international locations in Canada and the UK.

We are a game changer in the security and software industry, revolutionizing how security is managed and delivered to make the world a safer place.

Position Summary

The Time Entry Team Member is responsible for entering invoices and timesheets submitted by third party vendors, police departments, and other law enforcement agencies for security assignments. This role ensures all hours worked by off duty officers are accurately entered into company systems in a timely manner. The position requires exceptional attention to detail, confidentiality, and strong communication skills to coordinate with field partners and internal accounting teams.

• Receive, review, and accurately enter invoices and timesheets into company systems.
• Communicate promptly with field operations, coordinators, and agency contacts to resolve missing time.
• Flag and execute discrepancies (e.g., rate issues, missing time, double entries, or site mismatches) to the appropriate service agent.
• Support weekly billing and payment cycles by meeting established cut-off dates and accuracy standards.
• Maintain organized electronic records of received invoices, timesheets, and correspondence for audit trail purposes.
• Contribute to continuous process improvements that increase timeliness, quality, and consistency of time entry operations.

Qualifications & Experience

• High school diploma or equivalent required
• 1–3 years of experience in accounting, payroll, data entry, or law enforcement scheduling preferred.
• Experience working with timesheets from police departments, agencies, or vendor-managed services a plus.
• Strong computer skills with proficiency in Microsoft Excel and ERP/timekeeping systems
• Excellent accuracy, time management, and organization under strict weekly deadlines.
• Professional communication skills when interacting with officers, agencies, and internal teams.

Why You'll Love Working With Us

At Protos Security, we are a community of driven professionals working together to make the world safer through technology and service. Here is what you can expect:

• Purpose Driven Work – Every role contributes to building smarter, more secure environments
• Growth Opportunities – Mentorship, cross functional projects, and career development
• Collaborative Culture – Open communication, respect, and team first thinking
• People First Values – Inclusive culture and generous employee support

Benefits Include:

• Competitive compensation
• Health, Vision, Dental, and Life Insurance
• Employee Assistance Program
• FSA / HSA
• 401(k) with employer contribution
• Collaborative work environment (and great coffee!)

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.

The employee must occasionally lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, or any other protected status under applicable law.