Time Entry & Compliance Analyst

Husch Blackwell LLP; Madison (WI); On-site; USD 110,000 - 240,000; Full time

Benefits offered by this job

Medical & dental

Life insurance

Disability insurance

Pre-tax FSA

Paid Time Off

Retirement plan

Job summary

Husch Blackwell LLP is seeking a Time Entry & Compliance Analyst to work fully remote. The role ensures time entries and invoices comply with client Outside Counsel Guidelines, partnering with CRMs, billing specialists, and clients to improve billing accuracy and compliance.

Responsibilities include auditing time entries, preparing invoice appeals, analyzing OCGs, developing client-specific guides, and delivering training to timekeepers while communicating changes to partners and

Qualifications

• Minimum of 5 years’ experience as a paralegal or attorney handling insurance related work.
• Minimum of 3 years’ experience working in a law firm environment preferred.
• Advanced expertise of client Outside Counsel Guidelines (OCGs).
• Strong ability to interpret audit findings and craft persuasive narratives.

Responsibilities

• Audit daily time entries and pre-bills for designated clients and recommend corrections.
• Revise time entries to ensure compliance with billing rules.
• Prepare and submit invoice appeals to recover fees and reduce audits.
• Translate OCG requirements into actionable timekeeper guidance.
• Develop client-specific time entry guides and provide training.
• Deliver targeted coaching and communicate changes to stakeholders.

Skills

OCG Knowledge

Elite 3E

Laurel

Audit & Compliance

Analytical Thinking

Communication

Leadership by Influence

Paralegal/Attorney Experience

Tools

Elite 3E

Laurel

Job description

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.

Time Entry & Compliance Analyst

This position will work fully remote. The Time Entry & Compliance Analyst safeguards fee recoverability by ensuring time entries and invoices comply with client Outside Counsel Guidelines (OCGs), minimizing audit exposure across the firm’s billing portfolio. Operating as a specialist at the intersection of legal billing, compliance, and client relationship management, the Analyst partners with Client Relationship Managers (CRMs), billing specialists, and clients to strengthen billing accuracy, elevate timekeeper compliance, and drive continuous improvement in the firm’s billing practices.

Essential job functions include:

Audit and Compliance Review

• Review daily time entries and pre-bills for designated clients, identify noncompliant entries, and recommend corrections aligned with client and carrier-specific billing rules to minimize audit exposure.
• Revise time entries as appropriate to ensure compliance with applicable billing rules.

Appeals and Recovery

• Partner with Billing Attorneys and the billing team to prepare and submit invoice appeals recovering fees erroneously audited or disallowed; drafting appeal narratives grounded in client OCGs to reduce Billing Attorney administrative burden.
• Contribute directly to firm financial performance by minimizing invoice audits and maximizing successful appeal recovery.

OCG Analysis and Systems Administration

• Analyze incoming and updated OCGs for key clients and CRMs, translating requirements into actionable guidance for timekeepers.
• Ingest new or updated OCGs into the Laurel timekeeping system, building timekeeper-facing compliance rules that guide accurate time entry at the point of capture.
• Develop and maintain client specific time entry guides reflecting current OCG requirements; ensure timely distribution to timekeepers newly assigned to each client, with training on compliant entry practices.

Training and Stakeholder Communication

• Deliver targeted training and professional development to timekeepers at all levels (paralegals, associates and partners), correcting noncompliant billing habits, and reinforcing clear, concise time entry narratives.
• Track timekeeper-level audit trends for key clients and deliver targeted coaching to timekeepers with recurring compliance issues.
• Communicate proactively with timekeepers and cross-functional partners (Billing, e-Billing and Revenue Cycle Operations) regarding carrier guideline changes, evolving billing practices, and new requirements affecting their workflows.

Position Requirements

• Minimum of 5 years’ experience working as a paralegal or attorney handling insurance related work; or experience working on a billing compliance team in a law firm environment; or experience working as a bill auditor for an insurance company.
• Minimum of 3 years’ experience working in a law firm environment preferred.
• Experience with Elite 3E and Laurel preferred.
• Advanced expertise of client Outside Counsel Guidelines (OCGs), legal billing rules, audit workflows, and the appeals process.
• Sharp analytical acumen with the ability to interpret audit findings and craft persuasive, evidence-based narratives.
• Exceptional communication and coaching skills, with demonstrated ability to influence attorney and staff behavior at all levels of seniority.
• Strong interpersonal presence and the ability to lead through influence, building consensus-based support for business strategies and decisions across the organization.
• Superior presentation, written, and verbal communication skills, with the ability to engage credibly and diplomatically across all organizational levels and tailor messaging for diverse stakeholders.
• Meticulous attention to detail and the ability to operate independently with minimal supervision.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.

Compensation & Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

• State of California: $120,000 - $244,000
• State of Colorado: $110,000 - $196,000
• State of Connecticut: $95,000 - $241,000
• State of Illinois: $108,000 - $210,000
• State of Massachusetts: $120,000 - $229,000
• State of Maryland: $116,000 - $176,000
• State of Maine: $81,000 - $188,000
• State of Minnesota: $120,000 - $198,000
• Jersey City, NJ: $130,000 - $236,000
• State of New York: $111,000 - $241,000
• State of Virginia: $78,000 - $227,000
• State of Vermont: $118,000 - $227,000
• State of Washington: $116,000 - $220,000
• Washington, D.C.: $154,000 - $227,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.