The Shelby White and Leon Levy Processing Archivist

New York Botanical Garden; New York (NY); On-site; USD 60,000 - 74,000; Full time

Benefits offered by this job

Vacation days 15

Paid holidays 13

Sick days 12

Health & dental insurance

401K

Pension plan

Job summary

The New York Botanical Garden is seeking a Shelby White and Leon Levy Processing Archivist for a two-year, grant-funded, full-time role. The archivist will process and provide access to institutional records, arrange and describe collections, and develop finding guides using ArchivesSpace.

Reporting to the Curator of Special Collections, Research and Archives, the role involves weed, rehouse materials, collaborate with conservators, and produce monthly progress reports while supporting research

Qualifications

• Master’s degree from an ALA-accredited library science program.
• Archival certification or equivalent experience required.
• Minimum of one-year experience in an archives or manuscripts repository creating descriptive records.
• Strong background in archival theory and practice (arrangement/description).
• Accurate record keeping and attention to detail.
• Knowledge of APPM, DACS, LC subject headings, authority control, MARC 21.
• Experience using ArchivesSpace software.
• Excellent written and oral communication; analytical, time-management, problem-solving skills.

Responsibilities

• Arrange and describe archival collections of organizational records.
• Prepare finding aids in ArchivesSpace per local/national standards.
• Create monthly progress reports of activities.
• Weed out duplicate materials following policy.
• Oversee digitization of selected materials with Digital Technician after processing.
• Collaborate with catalogers to create cataloging records for processed collections.
• Coordinate with conservators on conservation needs.

Skills

ArchivesSpace

Archival theory

MARC 21

Record keeping

Communication skills

Time management

Education

Master’s degree in library science (ALA-accredited)

Archival certification or equivalent experience

Tools

ArchivesSpace

MARC 21 standards

Job description

Title

The Shelby White and Leon Levy Processing Archivist

Reports To

Curator of Special Collections, Research and Archives

Position Summary

This is a two-year, temporary full time, grant funded position. The Processing Archivist will be responsible for processing and providing access to the institutional records of The New York Botanical Garden. Reporting to the Curator of Special Collections, Research and Archives, this position will undertake arrangement, description, weeding and rehousing of the physical collections while integrating the use of ArchivesSpace software to create finding guides for research access.

The Project Archivist will be an integral member of a dynamic team that is committed to careful stewardship and preservation of collections and to increasing access and discoverability of the Garden’s unique holdings. This position will work closely with conservators to properly house, label and conserve collection items as needed.

Specific Duties & Responsibilities

• Arrange and describe archival collections of organizational records.
• Prepare finding aids in ArchivesSpace in accordance with local and national standards.
• Create monthly progress reports of activities.
• Weed out duplicate materials following established policy.
• Work with Digital Technician to oversee digitization of selected archival materials after processing.
• Meet with Special Collections Cataloger to create cataloging records for processed collections.
• Collaborate with NYBG conservators to determine conservation needs for the organizational records.
• Rehouse and label collections containers as needed.
• Perform other related duties as required.

Qualifications

• Master’s degree from an ALA accredited library science program.
• Archival certification or equivalent experience required.
• Minimum of one-year experience in an archives or manuscripts repository creating descriptive records for archival collections.
• A strong background in archival theory and practice, especially regarding arrangement and description.
• Accurate record keeping and attention to detail.
• Demonstrated knowledge of current standards for archival description (APPM, DACS, LC subject headings, authority control, and MARC 21).
• Experience using Archive Space software.
• Excellent oral and written communication skills as well as analytical, time-management and problem-solving skills.
• Working knowledge of historical research methodology and experience with standard bibliographic tools.
• Ability to work well independently and collaboratively in a production-oriented, team environment.

Physical Demands & Work Environment

While performing the duties of this position, the employee is required, at minimum, to sit for extended periods. Some retrieving and placement of collections is required. This would require the ability to remove archival boxes weighing up to 40 lbs. from shelves, push fully-loaded book carts, climb ladders, re-shelve boxes, and bend or stoop as necessary. Containers may need to be shifted within storage areas for retrieval and processing.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Baseline Work Schedule:

Monday through Friday, 35 hours per week. 9am - 5pm.

Salary

$66,950

Benefits

• 15 Vacation Days
• 13 Paid Holidays
• 12 Sick Days
• Health and Dental Insurance Coverage
• 401K
• Pension Plan

EOE