Test Prep Operations Associate

Freudigman & Billings, LLC; Westport (CT); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation and benefits package

Opportunities for professional development

Collaborative work environment

Job summary

An educational services provider in Westport, CT, seeks a Test Prep Coordinator to manage daily operations of the Test Prep program. The candidate will oversee logistics, maintain accurate records, and support the Director in various projects. A Bachelor's degree and strong organizational and communication skills are required. This full-time role offers competitive compensation within a supportive, mission-driven team environment.

Qualifications

• Prior administrative, educational, or program coordination experience preferred.
• Comfortable managing multiple priorities in a fast-paced environment.
• A commitment to supporting student learning through relationships.

Responsibilities

• Oversee logistics for weekly practice tests.
• Maintain accurate student records and identify discrepancies.
• Send registration guides and score reports to families.
• Confirm practice tests and coordinate tutoring sessions.
• Supervise and coordinate proctors.
• Provide administrative support to the Director of Test Prep.

Skills

Strong organizational skills

Exceptional attention to detail

Excellent communication abilities

Customer service skills

Proficiency with Google Workspace

Experience with CRM/project management tools

Education

Bachelor’s degree

Tools

Google Workspace

Podio

Job description

Join to apply for the Test Prep Coordinator role at Freudigman & Billings, LLC

Type: Full-Time | Non-Exempt
Schedule: Primarily Monday–Friday, 9:30 a.m.–6:00 p.m.

Who We Are

At Freudigman & Billings, we believe that students learn best in the context of supportive relationships. Our Test Prep program helps students prepare for the SAT, ACT, and other standardized exams with individualized plans and close collaboration between families, tutors, and staff.

The Role

The Test Prep Coordinator ensures the smooth day-to-day operations of our Test Prep program while also supporting the Director and Assistant Director of Test Prep with database management, daily communication, and ongoing projects.

What You’ll Do

• Practice Testing Program: Oversee logistics for weekly practice tests (sign-ups, test selection, proctor scheduling, scoring QA, and communication with families).
• Data & Records: Maintain accurate student records, proactively identify missing information, flag discrepancies for follow-up, and add additional information as it becomes available.
• Client Communication: Send registration guides and score reports, monitor emails/phone calls, and ensure families receive timely and professional responses.
• Scheduling: Confirm practice tests, client assessments, and parent phone calls. Coordinate with Client Services team for scheduling of some initial and ongoing student tutoring sessions.
• Team Leadership: Supervise and coordinate proctors; assist with hiring and onboarding.
• Director Support: Provide administrative and project support to the Director of Test Prep, including curriculum development and data systems.
• Special Projects: Contribute to onboarding processes, curriculum organization, and ongoing improvements to the Test Prep process.

What We’re Looking For

• Education: Bachelor’s degree required
• Experience: Prior administrative, educational, or program coordination experience preferred
• Skills:
  • Strong organizational skills and exceptional attention to detail
  • Excellent communication and customer service abilities
  • Comfortable managing multiple priorities in a fast-paced environment
  • Proficiency with Google Workspace, Podio (or similar CRM/project management tools), and databases
• Mindset:
  • A commitment to our mission of supporting student learning through relationships
  • A natural problem-solver who will roll up their sleeves to fix what’s missing or unclear
  • A collaborative teammate who can also work independently

Why Join Us?

• Be part of a team that directly impacts students’ confidence and academic growth
• Gain experience in educational services, program coordination, and leadership
• Work in a collaborative, mission-driven environment with opportunities for professional development
• Competitive compensation and benefits package

Physical & Work Environment

• Prolonged periods of sitting or standing and working on a computer
• Ability to lift up to 15 pounds (test materials)
• Office-based in Westport, CT

How to Apply

Interested candidates should submit a resume and cover letter explaining your interest in the role and how your skills align with our mission.