Temporary UChicago Collegiate Scholars Program – Program Administrator

The University Of Chicago; Chicago (IL); On-site; USD 27,937,728 - 32,235,840; Part time

Job summary

The University of Chicago Collegiate Scholars Program is seeking a part-time Program Administrator to help plan and execute admissions, outreach, and college readiness activities for CPS students. You will coordinate interviews, manage inquiries, and assist with college exploration workshops and fairs.

This temporary role emphasizes strong organizational skills, reliable communication, and the ability to work with diverse students and families. Evening/weekend availability is expected.

Qualifications

• Some college required; a Bachelor’s degree is preferred.
• Minimum of 2 years of background in youth development, admissions, or college access.
• Experience coordinating administrative projects or supporting program operations is required.
• Proficiency with Microsoft Office Suite and Google Drive.

Responsibilities

• Support the annual CSP admissions process by recruiting eligible students and coordinating interviews.
• Review applications and assist the admissions committee in selections.
• Monitor CSP emails and respond to inquiries from scholars, counselors, parents, and partners.
• Assist in planning year-round college exploration and financial aid workshops.
• Chaperone CSP events, tours, and college readiness activities.
• Support evaluation efforts with surveys and data collection.
• Perform other related duties as needed.

Skills

Communication

Relationship building

Organizational skills

Time management

Education

Some college

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Google Drive

Job description

## Temporary UChicago Collegiate Scholars Program – Program AdministratorApplyremote type: Onsitelocations: Edelstone Centertime type: Part timeposted on: Posted Todayjob requisition id: JR34367**Department**Crown Collegiate Scholars Program - Students**About the Department**The University of Chicago's college and career readiness programs prepare Chicago public high school students to gain admission to, pay for, and thrive in college and excel in future careers. The programs provide free support to more than 300 students annually.**Job Information****Job Sumary:**The University of Chicago Collegiate Scholars Program (CSP) is a free, three year enrichment program that prepares talented Chicago Public Schools (CPS) students for admission and success at highly selective colleges and universities. The year-round program provides students with the opportunity to become immersed in a highly selective college environment. During the summer months, schools take six-weeks of classes taught by University of Chicago faculty and graduate students. Enrichment activities during the academic year are geared toward college readiness, leadership development, career exploration, and more.The UChicago Collegiate Scholars Program (CSP) Program Administrator is a temporary position through June 30, 2027 that will be responsible for supporting the day-to-day planning and execution of CSP.**Responsibilities:*** Support the annual CSP admissions process, conducting outreach to Chicago area youth, high school counselors and community organizations to recruit eligible 9th grade students for CSP.* Review prospective scholar applications, support the coordination of prospective scholar interviews, and serve as a member of the admissions committee.* Monitor the CSP email inbox and respond to inquiries from a variety of key stakeholders: prospective scholars, counselors, parents/guardians, etc.* Support the Associate Director in the planning and execution of a comprehensive, year-round series of college exploration and financial aid workshops that promote exposure to and awareness of different college options, scholarships, majors, etc.* Serve as a chaperone for College and Career Readiness and CSP in-person events and activities during the academic year and summer including college/career exploration events, social-emotional learning workshops, workplace tours, local college visits, test preparation classes, and more.* Provide support in the planning and execution of the annual College Fair event and college tour trips including researching higher education institutions, coordinating logistics, and preparing relevant materials for student participants.* Serve as a point of contact during the six-week CSP summer program, supporting students and instructors, and troubleshooting issues as they arise.* Support CSP evaluation efforts by updating surveys, collecting feedback, analyzing results, and conducting research on college readiness curriculum and activities for a high school audience.* Performs other related work as needed.**Competencies:*** Communicates effectively one to one, in small groups and in public speaking contexts; writes precise, well-organized emails, letters and proposals while using appropriate vocabulary and grammar.* Build and maintain strong relationships with University staff, high school staff, and the general community.* Effective organizational and time management skills with a high degree of attention to detail.* Being receptive to feedback, willing to learn, embracing continuous improvement.* Energy, creativity, and enthusiasm.**Additional Responsibilities****Education, Experience, or Certifications:** **Education:*** Some college required.* Bachelor’s degree preferred. **Experience:*** Minimum of 2 years of background/working knowledge in youth development, admissions, or college access preferred.* Minimum of 2 years experience working or serving youth or communities on the South Side of Chicago preferred.* Demonstrated experience managing administrative projects or supporting program operations required.* Self-motivated and able to work independently required.* Experience working with Chicago Public Schools students or similar public school district preferred.* Demonstrated ability to build relationships with diverse populations of students and families required.* Advanced proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint) and Google Drive (Docs, Sheets, and Forms) required. **Working Conditions:*** Part-time, temporary position through **June 30, 2027.*** 15 hours a week, in person.* Evening and weekend availability required.* Position is contingent on continued or future funding. **Required Documents:*** Resume/CV* Cover letter* References Contact InformationThe University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. When applying, the document(s) **MUST** be uploaded via the **My Experience** page, in the section titled **Application Documents** of the application.**Job Family**Temporary Staff**Scheduled** **Weekly Hours**15**Drug Test Required**No**Health Screen Required**No**Motor Vehicle Record Inquiry Required**No**Pay Frequency**Hourly**Pay Rate Type**Hourly **FLSA Status**Non-Exempt **Pay Range**$26.00 - $30.00The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.**Benefits Eligible**This position is not eligible for benefits.**Posting Statement**The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.