Temporary Specialist, Payroll

PDS Health; Irvine (CA); On-site; USD 69,000 - 83,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K

Job summary

PDS Health is seeking a Payroll Specialist to support the Provider Payroll Team in Irvine, CA. The role ensures accurate and timely payroll per provider contracts, handling incentives, bonuses, advances, sick pay, and reconciliations.

The ideal candidate has a Bachelor’s in accounting/finance or 5+ years of experience, strong Excel skills, and knowledge of federal/state payroll regulations. Collaboration across departments, training, and SOP development are key aspects of the role.

Qualifications

• Bachelor’s degree in accounting, finance, or related field; or 5+ years of experience in lieu of degree.

Responsibilities

• Process semi-monthly and monthly provider payroll with accuracy and timeliness.
• Review contracts to ensure correct compensation in payroll system.
• Respond to inquiries from providers and staff to mitigate pay-related risks.
• Train field teams on self-service portal and payroll procedures.
• Document SOPs and stay current with payroll regulations.

Skills

Payroll processing

Excel

Regulatory compliance

Communication

Multi-state tax

Education

Bachelor’s degree in accounting/finance or related field

Tools

Workday Payroll

Job description

The Payroll Specialist supports the Provider Payroll Team, ensuring accurate and timely payment to providers according to their contracts. This includes managing all or part of the tasks required to complete payroll processing such as incentives, training, sick pay, bonuses, and advance pay. Promptly addresses inquiries to mitigate pay-related risks. Collaborates with various PDS Health departments to ensure pay accuracy aligns with recorded provider payroll data points. Requires strong attention to detail, accuracy, and compliance with all state and federal regulations, executed within critical timelines. Key attributes include dedication to teamwork, critical thinking, strong customer service, multitasking ability, problem-solving skills, and a commitment to process improvement. This role also produces reports for various departments and management.

Responsibilities

• Accurate and timely processes the tasks required to complete semi-monthly and monthly provider payroll, including incentives, bonuses, advances, minimum salary, training, sick pay, guarantee period, and 90-day reconciliations.
• Reviews and analyzes provider contracts to ensure compensation data is accurately set up in the provider pay compensation system.
• Monitors and manages high ticket volumes, providing timely and accurate responses to inquiries from providers, field team members, and other PDS Health staff.
• Collaborates with field team members (OM/RM/RP/TP/OD) to complete audits where potential errors may have occurred.
• Communicates payroll procedures, practices, and policies to office and regional management, facilitating understanding of pay and payroll processes.
• Provides training to field team members regarding the self-service portal.
• Analyzes current payroll procedures and practices to identify opportunities for efficiency, effectiveness, and process 10streamlining.
• Develops, recommends, and implements new approaches to payroll policies and procedures to drive continuous improvement and departmental efficiency.
• Conducts UAT testing for system changes related to payroll policies, practices, and procedures.
• Stays current on new legislation and regulatory rulings impacting payroll.
• Creates and maintains Standard Operating Procedures (SOPs).
• Ensures compliance with all policies and standards, as well as state, federal and other regulatory bodies.
• This is not intended to be a comprehensive list of the duties and responsibilities of the position and the duties and responsibilities may change.

Qualifications

• Bachelor’s degree in accounting, Finance, Human Resources, or a related field, In lieu of a degree, 5+ years of experience is required.
• 2+ years of relevant work experience.
• Knowledge of general payroll practices, Federal and State regulations.
• Comprehensive knowledge of federal, multi-state, and local tax regulations.
• Minimum Excel Skills – basic pivot tables, VLOOKUPs, concatenate.

Preferred

• Certified Payroll Professional (CPP) certification.
• Experience in a multi-regional healthcare, retail, or dental company.
• Experience in Workday Payroll or similar systems implementation.
• Ticketing system experience (a plus).
• Workday experience (a significant plus).

Knowledge/Skills/Abilities

• Ability to multi-task effectively while maintaining work quality.
• Excellent interpersonal, oral, and written communication skills.
• Detail-oriented, critical thinker, organized, process-focused, proactive problem-solver, customer service-focused.
• Ability to draw conclusions and make independent decisions, even with limited information.
• Ability to respond to common inquiries.
• Self-motivated, reliable, and capable of working independently or as part of a team.
• Strong problem-solving skills, including gathering and analyzing information, identifying and resolving problems in a timely manner, developing valid conclusions, and providing recommendations and action plans.
• Analytical skills to synthesize complex or diverse information.
• Ability to research information and analyze data to arrive at valid conclusions.
• Ability to constructively and positively share ideas, while objectively considering suggestions from others.
• Ability to communicate complex payroll information to support teams and providers.
• Ability to interpret and apply policies and procedures.

Benefits

• Medical, dental, and vision insurance
• Paid time off
• Tuition Reimbursement
• 401K
• Paid time to volunteer in your local community

Compensation Information

$69,000.00-$83,000.00 / Annually

PDS Health is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.