Temporary Senior Admissions Project Manager

Go Huskies; Seattle (WA); Hybrid; USD 76,000 - 77,000; Full time

Job summary

The Paul G. Allen School of Computer Science & Engineering at the University of Washington seeks a temporary Senior Admissions Project Manager to oversee undergraduate transfer and current UW student admissions workflows.

This role supports timelines, policy implementation, reader training, and cross-team coordination through a busy admissions cycle. Reporting to the Senior Assistant Director of Advising, the position focuses on operational excellence, equity, and policy compliance across

Qualifications

• Bachelor’s Degree in Education, Counseling, STEM, or a related field and two years of college admissions and/or outreach experience, or equivalent.
• Excellent organizational skills with ability to multi-task, prioritize, and manage heavy workloads.
• Ability to learn administrative tools and systems used by the department including Microsoft Office, Google Suite, Slack, etc.

Responsibilities

• Admissions Coordination: manage day-to-day administration of undergraduate and transfer admissions workflows, timelines, and deadlines.
• Admissions Policy Support: assist in developing and maintaining admissions policies and procedures; document meeting notes and synthesize feedback.
• Admissions Training & Reader Development: revise training materials, prepare guides, and support calibration activities for readers.
• Application Review & Eligibility Management: coordinate transfer prerequisite exceptions, eligibility reviews, and communicate with applicants.
• Communications & Applicant Outreach: draft and maintain admissions communications and update applicant-facing information.

Skills

Organizational skills

Multitasking

Stakeholder collaboration

Microsoft Office

Google Workspace

Slack

Education

Bachelor's Degree in Education, Counseling, STEM or related field

Tools

Microsoft Office

Google Workspace

Slack

Job description

**Job Description****The Paul G. Allen School of Computer Science & Engineering has an outstanding opportunity for a temporary Senior Admissions Program Manager to join their team.****About this Opportunity**Under the supervision of the Senior Assistant Director of Advising, the Senior Admissions Project Manager is responsible for the day-to-day administration, coordination, and continuous improvement of undergraduate transfer & current UW student admissions processes within the Paul G. Allen School of Computer Science & Engineering. This is a temporary role to fill in for staff on extended leave. This position provides operational support for admissions cycles, oversees application review logistics, manages admissions communications and policy implementation, coordinates reader training and calibration, and serves as a key liaison among advising, admissions committees, the Office of Admissions, and technology partners. The person in this role will need to be detail-oriented as it requires tracking of project timelines, admission policies, and tracking of multiple application review systems to ensure equitable, efficient, and policy-compliant admission operations. **This is a temporary position with a duration from approximately November 2026 - July 2026.** Key Responsibilities ## Admissions Coordination (20%)* Manage the day-to-day administration of undergraduate current UW & transfer admissions processes and maintain a comprehensive understanding of all workflows, timelines, and requirements.* Implement admissions timelines, review schedules, and set key deadlines in consultation with the Admissions Administrative Team.* Schedule and coordinate admissions meetings, training, and application review activities.* Manage admissions-related Slack channels and communications.* Track application review completion, and alert the Admissions Administrative Team regarding reviewer participation or workload concerns.* Maintain comprehensive knowledge of current policies and procedures in order to ensure compliance and equity throughout the process* Test admissions applications and related technology prior to each admissions cycle to ensure functionality and readiness and report back to the Admissions Administrative Team.* Troubleshoot operational issues impacting admissions workflows. ## Admissions Policy Support (20%)* Assist the Admissions Administrative Team in the development, revision, and maintenance of admissions roles, responsibilities, and procedural documentation.* Serve on the Allen School Admissions Policy Subcommittee to support the development and revision of admission criteria, procedures, and policies.* Record and maintain meeting notes for Admissions Administrative Team and Admissions Policy Committee meetings.* Update admissions policies, procedures, and supporting documentation based on committee decisions and stakeholder feedback.* Synthesize feedback from admissions cycles and report out to stakeholders regarding policy and process improvements. ## Admissions Training & Reader Development (10%)* Revise and maintain training materials for admissions readers and the verification team.* Draft new reader training materials.* Prepare and update presentation materials, training guides, and supporting resources for admissions review cycles.* Assist with admissions reviewer training and annual calibration activities to ensure consistency in application evaluation.* Coordinate training schedules and communications for all admissions review participants* Ensure admissions training materials reflect current policies and procedures. ## Application Review & Eligibility Management (30%)* Coordinate committee work related to:* Prerequisite exceptions and substitutions.* Application verification process including eligibility reviews.* Notifying ineligible applicants and managing the appeals process.* Flag Review* Manage the transfer prerequisite exception review process.* Present complex eligibility and prerequisite cases to the Admissions Administrative Team for review and decision-making.* Monitor compliance with admissions requirements and application verification standards.* Advise prospective transfer and current UW applicants on the application process during appointments and over email.* Help troubleshoot issues that come up around the online application process.* Identify incomplete applications and communicate to applicants (if applicable). ## Communications & Applicant Outreach (20%)* Draft and maintain admissions correspondence, including:* Admission decision communications* Applicant notifications* Review-related communications* Manage the transfer admissions prerequisite exception and pre-check forms and ensure timely responses and follow-up actions.* Ensure applicant-facing information is accurate, up-to-date, and aligned with current policy.* Provide needed admissions policy updates to all stakeholders: Senior Program Manager for Recruitment, Student Recruitment Representatives, Advising Team, Peer Advisers, etc.* Update websites with any necessary materials in partnership with the recruitment team. **Required Qualifications**To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.**Minimum Qualifications*** Bachelor’s Degree in Education, Counseling, STEM, or a related field and two years of college admissions and/or outreach experience, or equivalent.* **Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.** **Additional Qualifications*** Excellent organizational skills and a demonstrated ability to multi-task, prioritize work, and manage heavy workloads with frequent interruptions.* Demonstrated experience organizing and collaborating with multiple stakeholders.* Ability to pick-up and learn administrative tools and systems used by our department including Microsoft Office, Google’s suite, Slack, etc.* Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.**Application Requirement: Cover Letter**Cover Letter Screening Questions: 1. What motivates you to apply for the position of Senior Admissions Project Manager at the Allen School, specifically working with students in Computer Science and Computer Engineering? Please share how your skills and experiences align with the needs of our students and the mission of the school. 2. Please share more information about your background and experience working in admissions policy and implementation. How will that experience contribute to your success in this role within the Allen School?**Compensation, Benefits and Position Details****Pay Range Minimum:**$75,600.00 annual**Pay Range Maximum:**$77,172.00 annual**Other Compensation:**-**Benefits:**For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/**Shift:**First Shift (United States of America)**Temporary or Regular?**This is a temporary position**FTE (Full-Time Equivalent):**100.00%**Union/Bargaining Unit:**Not Applicable**About the UW**Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.**Our Commitment**The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.