Temporary Senior Accounts Payable Specialist

Jobgether; United States; Remote; USD 55,000 - 59,000; Full time

Benefits offered by this job

Remote work

Job summary

Jobgether is recruiting for an experienced Accounts Payable professional to independently manage daily AP operations, including invoice processing, coding, approvals, and payments. The role emphasizes accuracy, strong vendor relations, and compliance with internal controls, with exposure to Concur and Carta AP tools.

The position is remote within the United States, offering a three-month assignment with potential extension.

Qualifications

• 5-7+ years of progressive accounts payable experience.
• Strong general ledger coding, accruals, reconciliations, and internal controls.
• Analytical and problem-solving skills with independent issue resolution.
• Advanced Excel skills including pivot tables and lookups.
• Hands-on experience with ERP and expense management systems.
• Concur experience desirable; Carta AP familiarity is a plus.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication for cross-functional collaboration.
• Ability to work autonomously on hands-on transactional tasks.

Responsibilities

• Manage daily accounts payable operations including invoice intake, coding, approvals, and payments.
• Monitor aging and resolve bottlenecks to ensure timely processing.
• Process invoices and Concur expense reports with proper documentation and approvals.
• Investigate discrepancies, duplicate payments, vendor disputes, and missing information.
• Review AP aging, support reconciliations, accruals, and month-end close.
• Prepare domestic and international wire and ACH payments per workflows.
• Identify urgent or risky payment requests and escalate when needed.
• Coordinate vendor onboarding and maintain vendor master records, W-9/W-8 docs.
• Support 1099 reporting and other vendor compliance.
• Serve as main contact for employees, vendors, and Finance, escalating significant risks.
• Use ERP reporting tools and Excel to identify errors and drive improvements.

Skills

Accounts payable

Excel

ERP systems

Concur

Vendor management

Problem solving

Communication

Tools

Concur

Carta AP

Job description

Accountabilities

- Independently manage daily accounts payable operations, including invoice intake, coding, approval follow-ups, exception resolution, and payment preparation.

- Monitor outstanding work, anticipate deadlines, identify bottlenecks, and proactively address issues that could delay processing.

- Process and review invoices and Concur expense reports, ensuring accuracy, appropriate coding, complete documentation, required approvals, and compliance with internal policies.

- Investigate complex or recurring invoice discrepancies, duplicate payments, vendor disputes, and missing information; identify root causes and recommend effective solutions.

- Review accounts payable aging reports and outstanding items, investigate unusual or overdue balances, and support reconciliations, accruals, and timely month-end close activities.

- Prepare and initiate domestic and international wire and ACH payment runs in accordance with approval workflows, segregation-of-duties requirements, and security procedures.

- Identify unusual, urgent, or potentially risky payment requests and escalates them appropriately.

- Coordinate vendor onboarding, maintain accurate vendor master records, collect and review W-9 and W-8 documentation, and respond to vendor inquiries.

- Support annual 1099 reporting and other vendor compliance requirements.

- Act as a dependable point of contact for employees, vendors, and Finance colleagues, resolving routine issues independently while keeping the AP Director informed of significant risks and trends.

- Use ERP reporting tools and Excel to identify errors, analyze recurring issues, and recommend improvements through system functionality, automation, and approved AI tools where appropriate.

Requirements:

- 5-7 or more years of progressive accounts payable or related accounting experience, including substantial independent responsibility for managing AP workflows.

- Strong understanding of general ledger coding, accruals, account reconciliations, internal controls, and the impact of accounts payable activities on financial reporting and cash requirements.

- Demonstrated analytical and problem-solving skills, with the ability to identify patterns, investigate exceptions, and resolve unfamiliar issues independently.

- Advanced Excel proficiency, including pivot tables, lookup functions, and analysis of large transaction datasets.

- Strong working knowledge of Microsoft Office and hands-on experience with ERP and expense management systems.

- Experience with Concur is desirable; familiarity with Carta AP is an additional advantage.

- Excellent organizational and time-management skills, with the ability to prioritize competing deadlines and maintain accuracy in a fast-paced environment.

- Strong written and verbal communication skills for effective collaboration with vendors, employees, and Finance stakeholders.

- High attention to detail, initiative, and sound professional judgment, including the ability to determine when to resolve issues independently and when to escalates financial, compliance, or control risks.

- Ability to work autonomously and remain comfortable performing hands-on transactional tasks as business needs require.

Benefits:

- Hourly compensation: $40-$43 USD per hour.

- Assignment duration: Initial three-month temporary contract, with potential for extension.

- Work arrangement: The position is advertised as remote, subject to the role's location and business requirements.

- Eligible work locations: Applicants must reside in one of the following states or jurisdictions: California, Colorado, Connecticut, District of Columbia, Florida, Georgia, Maine, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, South Carolina, Tennessee, Texas, or Washington.

- Location preference: Candidates based in the New York/New Jersey tri-state area will receive preference.

- Healthcare coverage, paid time off, retirement benefits, and other additional perks are not specified in the available posting.