Temporary Program & Administrative Coordinator

UCI; Irvine (CA); Hybrid; USD 30,000 - 44,000; Full time

Job summary

UC Irvine is seeking an organized, student-focused coordinator to provide day-to-day guidance to undergraduate staff, plan campus initiatives, and manage logistics.

You will collaborate with Student Housing and other departments, maintain records, and prepare agendas. This temporary role offers a structured schedule with potential evenings/weekends and comprehensive benefits.

Qualifications

• Experience supporting administrative projects/events.
• Direct experience leading, mentoring, or supervising undergraduate students.

Responsibilities

• Provide day-to-day guidance, leadership, and supervision to undergraduate student staff and student leaders.
• Assist with end-to-end planning, logistics, on-site management, and post-event assessment data collection for campus initiatives.
• Manage program records, schedule meetings, prepare agendas/minutes, develop resource materials, and handle electronic file organization.
• Partner across UCI Student Housing and campus departments to communicate program goals and ensure successful initiative delivery.

Skills

Leadership

Mentoring

Supervising

Communication

Tools

Microsoft 365

Job description

Overview

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.

Responsibilities

Job duties include, but are not limited to:

• Provide day-to-day guidance, leadership, and supervision to undergraduate student staff and student leaders.

• Assist with end-to-end planning, logistics, on-site management, and post-event assessment data collection for campus initiatives.

• Manage program records, schedule meetings, prepare agendas/minutes, develop resource materials, and handle electronic file organization.

• Partner across UCI Student Housing and campus departments to communicate program goals and ensure successful initiative delivery.

Qualifications

Required:

• Previous experience supporting administrative projects/events and direct experience leading, mentoring, or supervising undergraduate students.

• Strong skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Forms) with high organizational capability and confidential data handling.

• Excellent written/verbal interpersonal skills with the adaptability to reprioritize tasks and work occasional evenings or weekends as event needs require.

• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Background working within a college/university setting, Student Affairs, Student Housing, or residential education programs.

• Demonstrated experience executing medium- to large-scale events and organizing, collecting, and summarizing program assessment data.

• Familiarity with advanced collaborative workflows in Microsoft SharePoint, OneDrive, and specialized campus administrative systems.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $27.06/hour

Conditions of Employment

Conditions of Employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certaintemporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles.

The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time.Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume.

Thank you for your interest in employment with UCI Temporary Employment Services.

Parking Information

All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].