Temporary Processing Archivist: Preserve, Describe & Access

The New York Botanical Garden; New York (NY); On-site; USD 64,000 - 70,000; Full time

Benefits offered by this job

15 Vacation Days

13 Paid Holidays

12 Sick Days

Health and Dental Insurance Coverage

401K

Pension Plan

Job summary

The New York Botanical Garden seeks a Shelby White and Leon Levy Processing Archivist to lead processing and access for institutional records. The role reports to the Curator of Special Collections, Research and Archives and focuses on arrangement, description, and rehousing using ArchivesSpace.

The position is a two-year, full-time, grant-funded appointment, requiring coordination with conservators and catalogers to ensure quality records and discoverable holdings.

Qualifications

• Master’s degree from an ALA accredited library science program.
• Archiv al certification or equivalent experience required.
• Minimum of one-year experience in an archives or manuscripts repository creating descriptive records for archival collections.
• Strong background in archival theory and practice, especially regarding arrangement and description.
• Accurate record keeping and attention to detail.
• Demonstrated knowledge of current standards for archival description (APPM, DACS, LC subject headings, authority control, and MARC 21).
• Experience using ArchivesSpace software.
• Excellent oral and written communication skills as well as analytical, time-management and problem-solving skills.
• Working knowledge of historical research methodology and experience with standard bibliographic tools.
• Ability to work well independently and collaboratively in a production-oriented, team environment.

Responsibilities

• Arrange and describe archival collections of organizational records.
• Prepare finding aids in ArchivesSpace in accordance with local and national standards.
• Create monthly progress reports of activities.
• Weed out duplicate materials following established policy.
• Work with Digital Technician to oversee digitization of selected archival materials after processing.
• Meet with Special Collections Cataloger to create cataloging records for processed collections.
• Collaborate with NYBG conservators to determine conservation needs for the organizational records.
• Rehouse and label collections containers as needed.
• Perform other related duties as required.

Skills

Archival theory

Communication skills

Time management

Analytical skills

Problem solving

Independent/collaborative work

Historical research methods

Education

Master’s degree in library science (ALA-accredited)

Archival certification or equivalent experience

Tools

ArchivesSpace

Job description

The New York Botanical Garden seeks a Shelby White and Leon Levy Processing Archivist to lead processing and access for institutional records. The role reports to the Curator of Special Collections, Research and Archives and focuses on arrangement, description, and rehousing using ArchivesSpace.

The position is a two-year, full-time, grant-funded appointment, requiring coordination with conservators and catalogers to ensure quality records and discoverable holdings.