Temporary Part-Time Systems Data Assistant

UCI; Irvine (CA); On-site; USD 34,000 - 49,000; Full time

Job summary

UC Irvine is seeking a detail-oriented Records Auditor to verify student records during pre-migration and post-migration phases and ensure accurate bedspaces and renewals in StarRez. The role involves cross-system reconciliations with Oscar Billing and Operations Grids to maintain data integrity.

You will monitor dashboards, identify errors, resolve anomalies, and communicate findings to the team. Strong analytical skills and proficiency with spreadsheets and databases are essential in this

Qualifications

• Strong analytical and problem-solving skills with a high level of attention to detail when tracing data discrepancies.
• Proficiency in using computer systems, spreadsheets, and database applications for reporting and data analysis.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Conduct pre-migration and post-migration audits to verify student records, bedspaces, renewals, vacates, and summer extensions transfer accurately into StarRez.
• Perform routine cross-system reconciliations between StarRez, Oscar Billing, and Operations Grids to ensure identical data, proper bedspace allocation, and timely updates to ready dates.
• Monitor new offers and system dashboards to identify errors, resolve anomalies, or escalate technical issues to SR staff and team leads.
• Provide recommendations based on audit findings to optimize workflow accuracy and strengthen system reliability.

Skills

Analytical skills

Data analysis

English proficiency

Tools

StarRez

ARMS

Oscar reporting tools

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

Your Role on the Team

Job duties include, but are not limited to:

• Conduct pre-migration and post-migration audits to verify that student records, bedspaces, renewals, vacates, and summer extensions transfer accurately into StarRez.
• Perform routine cross-system reconciliations between StarRez, Oscar Billing, and Operations Grids to ensure identical data, proper bedspace allocation, and timely updates to ready dates.
• Monitor new offers and system dashboards to identify errors, resolve anomalies, or escalation technical issues to SR staff and team leads.
• Provide recommendations based on audit findings to optimize workflow accuracy and strengthen system reliability.

What It Takes to be Successful

Required:

• Strong analytical and problem-solving skills with a high level of attention to detail when tracing data discrepancies.
• Proficiency in using computer systems, spreadsheets, and database applications for reporting and data analysis.
• Ability to read, write, and follow written and oral instructions in English.

Preferred:

• Experience with or knowledge of the StarRez housing management software platform.
• Familiarity with campus administrative systems, specifically ARMS and Oscar reporting tools.
• Demonstrated ability to self-manage tasks, track progress against assignment goals, and communicate findings clearly to team members.
• Experience conducting data quality assurance or inventory/bedspace audits in a university or housing environment.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $30.32/hour

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Temporary Employment

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certaintemporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles.

The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave.

Parking Information

All visitors, staff, and students are required to purchase parking permits to park on UCI property. If you plan to commute to work via your personal vehicle, I encourage you to review the parking requirements of your work location and parking rates on the UC Irvine Parking and Transportation website.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization