TEMPORARY Launch Program Coordinator

Osift; Milwaukie (OR); Hybrid; USD 44,083 - 53,726; Part time

Job summary

Osift is seeking a temporary project support contractor based in Milwaukie, Oregon. This part-time position involves maintaining project trackers and documentation, coordinating meetings, and assisting in executional tasks with the Associate Launch Program Manager. Candidates should have 1+ years of project management experience, be proficient in Smartsheet, and possess a degree in business communications or a related field. The role requires strong organization, communication, and problem-solving skills. The position is hybrid and expected to last 6-9 months.

Qualifications

• 1+ years of project management experience.
• 1+ years of consumer packaged goods (CPG) experience.
• Ability to manage multiple projects while meeting deadlines.

Responsibilities

• Maintain project trackers, timelines, and action/risk logs in Smartsheet.
• Prepare agendas and take meeting notes.
• Support administrative tasks for the Associate Launch Program Manager.

Skills

Project management skills

Strong problem-solving skills

Attention to detail

Effective communication within teams

Ability to adapt to changes

Education

Bachelor's degree in business communications or related field

Tools

Smartsheet

Job description

Temporary Position lasting 6-9 months on a contract basis and will not be considered an employee of Bob's Red Mill for the duration of the contract.

Department: Innovation

Location: Hybrid, Milwaukie, OR

Shift: Monday - Friday; Part-Time, up to 32-Hours per week

Wage: $32.00 - $39.00/Hr. based on experience

Responsibilities

Project & Process Support

• Maintain project trackers, timelines, and action/risk logs in Smartsheet
• Update launch documentation based on inputs from cross-functional partners
• Ensure project files, briefs, and meeting materials are current and well-organized
• Track deliverables and follow-up on open action items as directed

Meeting & Communication Support

• Schedule meetings and coordinate calendars for launch-related discussions
• Prepare agendas, take meeting notes, and distribute recaps
• Serve as a point of contact for basic project status questions

Executional Assistance

• Support the Associate Launch Program Manager with day-to-day administrative tasks
• Assist with post-launch documentation and project closeout activities
• Manage item setup for all NPD projects
• Flag missing information, delays, or inconsistencies for escalation

Miscellaneous

• Complies with all company policies and procedures and operates all equipment in a safe and food-safe manner.
• Complies with Bob’s Red Mill food safety policies and procedures including adherence to FDA regulations, Safe Quality Food (SQF) Standards, and Good Manufacturing Practices (GMPs).
• Responsible for reporting food safety and quality concerns to Supervisors and/or Department Manager.
• Performs other duties and tasks as assigned.

Supervisory Responsibilities

• None.
• This position reports to the Senior Innovation Marketing Manager.

Skills, Knowledge, and Expertise

• Ability to effectively lead and manage multiple projects while meeting critical deadlines
• Strong project management skills and problem-solving skills
• Ability to stay organized and meet deadlines
• Skilled in organization and planning with exceptional attention to detail.
• Skilled in collaborating and communicating within cross-functional teams
• Ability to work in a fast-paced environment and under pressure
• Ability to follow instructions accurately, ask for help when needed, and adapt to realignment of priorities
• Ability to work effectively with a team using direct communication, respect, creativity, and emotional intelligence
• Ability to adapt to changes, problems, and shifting priorities
• Ability to read, understand, and communicate information effectively in English with professional proficiency
• Familiarity with Stage Gate project management processes
• Skilled in using creative project management software, such as Smartsheet
• Demonstrates Respect, Teamwork, Accountability, and Determination.
• Ability to work in an environment where exposure to potential food allergens is or may be present.

Education and Experience

• 1+ years of project management experience
• 1+ years of CPG experience
• A bachelor's degree in business communications, or a related field
• Any combination of education and additional years of experience that provides the necessary skills, knowledge, and ability to perform assigned tasks.

Physical Demands

• Position requires the ability to sit for up to approximately two hours at a time
• May be required to occasionally lift items weighing up to 25 pounds

Work Environment

• The primary work environment for this position is within an office setting. There are no adverse conditions associated with this position
• Limited business travel required, less than 10% dependent on project needs
• Employees will be exposed to common food allergens.

Equal Opportunity Employer

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.