Temporary Human Resources and Payroll Specialist

Roessler-chadwick Foundation; Ephrata (Lancaster County); On-site; USD 41,000 - 52,000; Full time

Job summary

Chadwick School in Palos Verdes is seeking a Temporary Human Resources and Payroll Specialist to assist with HR and Payroll/HRIS tasks for a 12-month leave coverage. The role includes onboarding, data maintenance, and back-up payroll processing, with 20-28 hours per week on campus.

Responsibilities include auditing files, processing new hires, and maintaining compliance with government reporting. Strong PayCom experience and HRIS proficiency are preferred.

Qualifications

• 1-5 years of HR administration, payroll and HRIS experience.

Responsibilities

• Audit and maintain employee files to meet legal recordkeeping guidelines.
• Support onboarding, offer letters, and new-hire paperwork.
• Assist with payroll processing and backup support as needed.
• Maintain HRIS data including Livescan, job descriptions, and staff movements.
• Prepare and submit reports such as EEO-1, CA Pay Data, and CES.
• Coordinate onboarding with IT and facilities and ensure proper enrollment.

Skills

Payroll administration

HR policy & compliance

Interpersonal skills

Time management

Education

Bachelor's degree in Human Resources Management or related field

Tools

PayCom

HRIS

Job description

Job Title: Temporary Human Resources and Payroll SpecialistPosition is to cover for a leave of absenceTentative start date is late January or early February with a tentative end date of August 1, 2026.Division/Department: Human ResourcesReports to: Director of Human ResourcesLocation: Palos VerdesType of position: 12 month Full-Time Non-ExemptPOSITION SUMMARYThe overall responsibilities of this role are to assist with Human Resources and Payroll/HRIS administrative tasks and complete special projects such as auditing employee’s files, records and required documents. The role will be responsible for meeting with new hires, updating employee information stored in the HRIS, application tracking and Payroll systems. It will also include other functions as needed. In addition, there will be Human Resources support responsibilities that include employee file and data maintenance, worker’s compensation record keeping and back-up payroll processing support. This is a 12-month position and supports the hiring, onboarding, timekeeping, and payroll processing for the summer program. The role is part-time, working from 20-28 hours per week on campus.MAJOR RESPONSIBILITIESThis position reports to and is supervised by the Director of Human Resources.Human Resources Duties to include:1. Employee RecordsComplete files for all new and seasonal employeesFile all employee documents in accordance with legal record maintenance guidelinesReview and maintain all current employee filesFile and store terminated employee files per guidelinesReview I-9s and check I-9s for terminated employeesSubmit government compliance reports such as EEO-1, CA Pay Data, and CES reports2. Workers CompensationSupport in the maintenance of all workers compensation recordsSupport the communication of workers compensation guidelines and process3. Hiring supportSend out offer letters through PayComCollect pre-hire documentsSend out new hire workflow through PayComMeet with all new hires to complete new hire paperworkSet up benefit enrollment for new full-time employees4. Onboarding Process SupportCoordinate new employee onboarding requirements with IT, Facilities and respective hiring managersSchedule onboarding and hold orientations for new hires to review Chadwick Policies and proceduresComplete new hire file for all new employees, including I-9, and enter all information in the HRISConfirm that bimonthly mandatory DE-34 lists are submitted by PayCom to the state of CaliforniaManage maintenance and accuracy of employee data, for reporting and distributionMaintain all employee documents in accordance with legal record maintenance guidelinesReview and maintain all current employee files, updating all records in the HRISEnroll and maintain employees in Vector, Skoolspot and Instasub5. Miscellaneous HR DutiesOrder Business cards and Name BadgesAssist department managers with miscellaneous reports they need from PaycomPayroll/HRIS Duties to include:6. Payroll SupportAudit time keeping recordsCommunicate missing timecard information to employees and correct time keeping records as requested by employeesPrepare for payroll submissionSupport the maintenance of all payroll recordsTrain to be a backup payroll specialist as needed7. HRIS SupportMonitor Seasonal EmployeesUpdate and review applicant tracking informationEnter new hire information and verify employee and benefit information is correctUpdate all employee records and data in HRIS, including Livescans, Job Descriptions, Agreements, pay rates and increases, and staff movementsMonitor updates on mandatory forms and notices and reflect these in the new hire onboarding templates in the HRISEnsure payroll processing schedules are correct and holidays are uploaded to timecards at the beginning of the yearProvide HRIS support for employees and time managers8. Benefit SupportReview, audit and monitor benefit enrollment for voluntary life insuranceCoordinate submission of EOI9. Perform other duties as assignedEDUCATION, EXPERIENCE, AND SKILL REQUIREMENTS1-5 years’ experience in Human Resources administration, Payroll and HRIS required.Bachelor’s degree in Human Resources Management, Accounting or related field preferred.Experience working wit PayCom strongly preferred.Strong organization and project management skills including managing a timeline, attention to detail, flexibility, interpersonal and collaborative skills, and ability to work long hours if necessary.Compensation: $30.00 to $38.00 based on experience and qualifications.WORK ENVIRONMENT AND PHYSICAL REQUIREMENTRequired to lift and carry up to a maximum of 25 lbs., in a correct manner consistent with the appropriate training provided by the School.Occasionally required to use hand to finger, handle or feel objects, touch and use tools, reach with hands and arms, climb stairs, bend, stoop, twist, lift, reach, push, pull, grasp, balance, kneel, crouch, crawl, grasp, talk, hear, and walk during the course of employment.Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and an ability to adjust focus.May use telephone, computer, copier, and other office equipment in the course of a day.May be required to sit while operating word processing equipment for up to 2-4 hours daily.Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job, the employee is exposed to weather conditions prevalent at the time. This may include warm, hot, or cold temperatures. The noise level in the work environment is moderate.CLEARANCESRequired Screenings: TB assessment Clearances: Livescan background checkNote: This job description is not designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the position.By submitting an Employment Application, I hereby understand and agree that consistent with its obligations under Education Code Section 44051 subd. (a)(2) and as a part of the application consideration process, Chadwick School will contact each Educational Employer and inquire about your employment history including, without limitation, whether I was the subject of any credible complaints of, substantiated investigations into, or discipline for, egregious misconduct, as defined in Education Code Section 44932, subd. (a)(1).