Temporary Hands-On History Operations Support Specialist

State of Colorado; Denver (CO); Remote; USD 22,000 - 33,000; Part time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Flexible schedule

Job summary

History Colorado is seeking a Hands-On History Operations Support Specialist to handle registration data input, discounts, payments, and invoicing for youth programs. Remote work with one day in-person onboarding at History Colorado Center.

Part-time schedule up to 20 hours weekly, with potential increases during peak enrollment. Responsibilities include managing the registration tool, invoicing families, maintaining data in Google Sheets, and ensuring compliance with child care licensing

Qualifications

• High school diploma or equivalent.
• Two years of verifiable experience with data entry, e-commerce platforms, invoicing or related.
• An Associate’s Degree in Computer Information Systems, Information Technology, Accounting, Business Administration or a related field.

Responsibilities

• Manage Registration Tool: Build and manage registration web pages via Jumbula and track registrations.
• Invoicing: Create invoice orders in Shopify, verify payments, and follow up with families.
• Data Collection and Maintenance: Build and maintain spreadsheets and use Google Suite for tracking.
• Child Care Licensure Compliance: Manage immunization records and required documents.

Skills

Data entry

E-commerce platforms

Invoicing

Customer communication

Education

Associate’s Degree in Computer Information Systems, Information Technology, Accounting, Business Administration or related field

Tools

Shopify

Jumbula

Google Sheets

CRM (Jumbula, Salesforce)

Job description

Two foundational things are true at History Colorado: We love Colorado. And we believe in the transformative power of history. We are a people-driven, history-centered movement building a better future. We are stronger when we do this together, building new knowledge and shared meaning that improves lives today and for our descendants.

As an agency of the State of Colorado and a non-profit organization, we are committed to serving all Coloradans. We offer access to our state’s history through enriching experiences at eleven museums and historic sites, with dynamic and relevant exhibits and activities. We work with school groups and young learners through field trips, day camps, and traveling programs. We’re also home to a free public research center, Colorado’s Office of Archaeology and Historic Preservation (OAHP), and the Colorado State Historical Fund (SHF), the nation’s largest preservation program of its kind. We steward 15 million objects, photographs, and archival resources that make up the State’s collection, and serve tens of thousands of learners of all ages through dynamic programs.

We strive to be a place of belonging for all Coloradans. We’re committed to Colorado’s diverse communities through education, engagement, and access. We know we’re succeeding when more voices, perspectives, and experiences are part of History Colorado. It's our vision that every Coloradan feels rooted, draws strength from those who have come before us, and knows they belong in this place.

In pursuit of a more just and equitable Colorado, we embody the grounding virtues listed below as the foundation of all aspects of our work: our thinking, communication, process, outcomes, and evaluation. Our work is guided by, for, and of the communities we build, belong to, and serve, and we commit to:

• Being in Community
• Amplifying and Centering Voices of Black, Indigenous, and People of Color
• Co-creation and Shared Authority
• Humility and Reflection
• Responsiveness and Flexibility
• Shared Destiny

We are Colorado. Together, our generational work centers communities, deepens knowledge and catalyzes the transformative power of history.

If you are considering a career opportunity with the goal of making a difference, consider joining the dedicated people at History Colorado. We offer fantastic benefits including:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans
• Medical and dental health plans: https://stateofcoloradobenefits.com
• Employer supplemented Health Savings Account
• Paid life insurance, plus additional optional life insurance options
• Short- and long-term disability coverage
• 11 paid holidays per year plus generous vacation and sick leave accruals
• BenefitHub state employee discount program
• State of Health employee wellness program
• Excellent work-life programs, such as flexible schedules and more.

Equity, Diversity, and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Learn more about our commitment to equity, diversity and inclusion by visiting our EDI Homepage: https://dpa.colorado.gov/about-us/edi

Hands-On History Operations Support Specialist

The Hands-On History Operations Support Specialist is responsible for the financial processing and administrative support of registration for youth camp and out-of-school-time programs. This position exists to provide essential organizational support by handling registration data input, verifying discounts, calculating payments, submitting invoices, tracking payment status, and supporting child care licensure compliance. This is a key administrative support position that interfaces directly with program staff and customer registration data.

This is a remote position that requires one day of in-person onboarding and training at History Colorado Center and other on site visits if needed. Up to 5 hours of availability must fall between 8 am and 6 pm, Monday through Friday; other hours can be completed outside of this timeframe.

This position requires up to 20 hours of availability and commitment per week, depending on the variability of enrollment for out-of-school programming. More hours may be required between January-March.

Work includes but is not limited to the following:

Manage Registration Tool

• Build and manage registration web pages via Jumbula (registration database)
• Track and document all registrations via Jumbula and Google Suite
• Regularly utilize and update Jumbula to ensure timely communication with team and families

Invoicing

• Create invoice orders in Shopify, verify payments, and follow up with families as needed
• Track invoicing information in Google Sheets and Jumbula
• Ensure all discounts are properly applied and request verification when necessary
• Manage and ensure accuracy of formulas utilized in Google Sheets and Workbooks
• Track and follow up on requests sent to families via email
• Process vendor invoices for HOH programs
• Submit requests for reimbursement for state & federal funding

Data Collection and Maintenance

• Build, manage and maintain all necessary spreadsheets and workbooks
• Utilize Google Suite to track all processes
• Administer program surveys and assist with data collection

Child Care Licensure Compliance

• Manage immunization records and verification for students across program sites
• Track all required documents for registered students
• Assist with tracking statewide licensure processes and certifications

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

This position is advertised in line with the Governor’s executive order focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training, or past experiences.

Minimum Requirements

• High school diploma or equivalent
• Two (2) years of verifiable experience with data entry, e-commerce platforms, invoicing, child care licensing compliance or related

OR Education and Experience

• An Associate’s Degree in Computer Information Systems, Information Technology, Accounting, Business Administration or a related field

Preferred Qualifications

• Familiarity with culturally responsive customer service.
• Ability to work efficiently and keep track of numerous projects simultaneously.
• Invoicing and payment tracking experience (familiarity with Shopify preferred)
• Data and spreadsheet proficiency (creating, editing, managing, formula auditing).
• Experience with Customer Database (ex. CRM like Jumbula, Salesforce, etc)
• Familiarity with Colorado Child Care licensure compliance

Competencies

• Attention to detail & data accuracy, a high degree of precision required for financial data entry and formula auditing.
• Advanced Google Sheets skills with the ability to utilize, verify, and update complex formulas and functions.
• Efficient management of multiple tracking systems and systematic follow-up on unpaid invoices.
• Technical Aptitude, and experience navigating e-commerce (Shopify) and database (Jumbula) platforms.
• Professional written communication for clear and courteous email correspondence with customers.
• Proactive approaches to problem-solving and with strong decision-making capability.

Factors to be Evaluated

• Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
• Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional, and also demonstrate a wide range of community involvement.
• Job Fit – Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred.

History Colorado is committed to anti-racism practices across its institution and outlined in these grounding virtues. As such we encourage members of Black, Indigenous, People of Color (BIPOC) LGBTQ+ and differently abled communities to apply for this position.

Fair Pay & Compensation: History Colorado is committed to pay equity. The posted salary range represents our good faith estimate for this role. Final offers are determined by a comprehensive salary analysis in compliance with the Colorado Equal Pay for Equal Work Act, considering factors such as a candidate’s relevant experience, education, work location and internal equity.

ADAAA Accommodations: History Colorado is committed to the full inclusion of all qualified individuals. In accordance with the ADAAA, we provide reasonable accommodations to ensure that applicants with disabilities can participate fully in the application and hiring process. If you require an accommodation to complete the application, participate in an interview, or perform any other part of the selection process, please contact our ADAAA Coordinator at Jesus Garcia [phone] or email [e-mail]. We are here to ensure you have a positive and accessible experience.

E-Verify Participation: We utilize E-Verify to verify the work authorization of all new team members. Following your job offer, you'll need to complete Section 1 of the I-9 form by your start date. Per federal regulations, we’ll also need to review your original identity and work eligibility documents within your first three days on the job. For more details on your rights and responsibilities, check out dhs.gov/e-verify.

A pre-employment criminal background check with fingerprinting will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges or convictions, it is your responsibility to provide the Human Resources Unit with an official disposition of any charges.