Temporary Events Coordinator

Vt Arc; Arlington (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

A technical services organization in Arlington, VA is seeking an experienced Events Coordinator to manage logistics for government and industry events. The role requires strong customer service skills and experience with virtual platforms. The ideal candidate should have 5-10 years of experience and excellent organizational skills. This position is fully onsite and involves occasional travel.

Qualifications

• 5 - 10 years of relevant professional experience.
• Experience with virtual teleconferencing platforms.
• Ability to lift and move items up to 50 pounds.

Responsibilities

• Assist with day-to-day event execution.
• Provide support for in-person and virtual collaborations.
• Manage available collaborative environment resources.

Skills

Customer service

Attention to detail

Organizational skills

Strong interpersonal skills

Education

Bachelor’s Degree in Hospitality, Marketing or Communication

Tools

Zoom

WebEX

MS Teams

Audio/visual equipment

Job description

Career Opportunities with Va Tech Foundation

Careers At Va Tech Foundation

Current job opportunities are posted here as they become available.

Subscribe to our RSS feeds to receive instant updates as new positions become available.

VT-ARC, a technical services and applied research capability company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence and Service. Integral to our success is our staff’s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee contribution is valued and performed with integrity, while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country.

About You:

VT-ARC is seeking an experienced, detailed oriented, responsible, and driven Events Coordinator to help us manage the logistics of Government and industry events. The right candidate will have an entrepreneurial spirit and the capability of managing significant amounts of detailed information. You’ll be part of an enthusiastic and collaborative team of event coordinators that staff event facilities, coordinate event logistics, and create memorable moments for all.

Duties/Responsibilities:

• Assist with the day-to-day execution of events
• Respond to customer needs in event scheduling and coordination as well as internal scheduling and coordination needs
• Positively represent the company to clients by always providing empathetic and friendly customer service
• Provide support for in-person and virtual collaborations which may include (but is not limited to): room configurations, registration, time-keeping, testing, troubleshooting, note-taking, managing attendees, and providing post-event records such as attendee lists, chat logs, and recordings for platforms such as Zoom, WebEx, and/or Microsoft Teams
• Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, and set up AV meeting technology
• Assist with creating and coordinating meeting materials
• Assist with outreach activities, including online and e-mail communications

Required Education, Certifications, Skills, and Capabilities:

• 5 - 10 years of relevant professional experience
• Bachelor’s Degree in Hospitality, Marketing or Communication is preferred. (Note: Experience in lieu of a degree will be considered.)
• Experience with virtual teleconferencing platforms (Zoom, WebEX, MS Teams)
• Experience with audio/visual equipment
• Strong background in customer service
• Dependability, flexibility, and the ability to rapidly and effectively respond in a fast-paced environment
• Strong interpersonal skills. Strong verbal and written communication skills. Ability to interact and effectively communicate with customers
• Attention to detail and strong organizational skills
• Demonstrated ability to work as a team contributor with a mission focus and emphasis on service, integrity, and excellence
• Ability to lift and move items up to 50 pounds

Primary Work Location: Work is to be performed fully onsite in Arlington, VA.

Special Work Conditions:

• Possible travel to other CONUS locations
• Occasional work outside of corporate core business hours to support after-school STEM programs or weekend community festivals

Security:

Must be a U.S. Citizen

Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech’s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations.

VT-ARC is proud to be an equal-opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.

Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.E-Verify.gov .