Temporary Events Associate

Baker Tilly US; Madison (WI); On-site; USD 57,967,000 - 140,692,000; Full time

Job summary

Baker Tilly US is seeking an Events Associate to design, plan, and execute firm-wide events across in-person, virtual, and hybrid formats. You will configure event platforms like Cvent, coordinate logistics, and partner with stakeholders to deliver a cohesive attendee experience.

The role requires strong organization, Excel proficiency, and excellent communication, with travel up to 15%. You will work with Travel and Events Manager on timelines, vendor selection, and data analysis to improve

Qualifications

• High school diploma or GED required; associates degree preferred.
• 1+ years of experience in events or similar role.
• Intermediate level proficiency with Excel and Microsoft Office programs.
• Must be detail-oriented and highly organized.
• Strong ability to build relationships and provide exemplary customer service.
• Excellent written and verbal communication; ability to multitask and manage multiple projects.
• Travel up to 15% of time.

Responsibilities

• Own event build and configuration in Cvent including website, registration, mobile app, housing/travel modules, and reporting.
• Evaluate configuration options and recommend solutions to meet event needs and attendee experience goals.
• Plan and coordinate event logistics including venue requirements, travel, attendee profiles, session design, run-of-show, and stakeholder communications.
• Make recommendations to leadership on format, sequence, and vendor selection.
• May manage vendor and supplier relationships including coordinating deliverables, negotiating timelines, monitoring service levels, and escalating issues to leadership when needed.
• Track associated event expenses and vendor invoices.
• Produce virtual, hybrid, and in-person event experiences including platform setup, speaker coordination, technology support, testing, and contingency planning.
• Analyze event data and attendee feedback to recommend improvements for future events and inform event strategy, design, and engagement.

Skills

Communication

Customer service

Attention to detail

Relationship building

Multi-tasking

1+ years experience

Event coordination

Education

High school diploma or GED

Associates degree preferred

Tools

Excel

Job description

Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.

Overview

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.

Job Description

The Events Associate supports the design, planning, and execution of firm-wide events by managing event platform configuration, coordinating logistics, and partnering with key stakeholders to deliver a cohesive attendee experience. In collaboration with the Manager, Travel and Events, the Events Associate develops event timelines, recommends delivery and format approaches, and coordinates cross-functional resources to ensure event objectives are met. The role exercises discretion and independent judgment in sequencing event components, configuring event platforms (e.g., "Cvent"), recommending vendor solutions, and managing attendee communications. The Events Associate reviews event data and feedback to recommend improvements to program content, delivery methods, and engagement. This role requires strong organizational, analytical, and relationship-building skills, and the ability to make decisions that directly influence event outcomes and attendee experience.

Responsibilities

Platform Configuration & Technology Enablement (35%)

• Own event build and configuration in Cvent including website, registration, mobile app, housing/travel modules, and reporting.
• Evaluate configuration options and recommend solutions to meet event needs and attendee experience goals.

Event Planning & Program Coordination (30%)

• Plan and coordinate event logistics including venue requirements, travel/accommodations, attendee profile needs, session design, run-of-show, and stakeholder communications.
• Make recommendations to leadership on format, sequence, and vendor selection.

Vendor & Stakeholder Coordination (15%)

• May manage vendor and supplier relationships including coordinating deliverables, negotiating timelines, monitoring service levels, and escalating issues to leadership when needed.
• Track associated event expenses and vendor invoices.

Event Production (Virtual, Hybrid & In-Person) (10%)

• Produce virtual and hybrid event experiences including platform setup, speaker coordination, technology support, testing, and contingency planning.

Data, Reporting & Continuous Improvement (10%)

• Analyze event data and attendee feedback to recommend improvements for future events and inform event strategy, design, and engagement.

Qualifications

• High school diploma or GED required, associates degree preferred
• 1+ years of experience required
• Intermediate level proficiency with Excel and other Microsoft Office programs
• Must be detail-oriented and highly organized
• Strong ability to build relationships
• Exemplary customer service skills
• Excellent written and verbal communication skills. Ability to multitask/work on multiple projects
• Travel up to 15%

The pay rate ranges for this position are listed below. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant’s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees. The national pay rate range is $20.23 to $49.10