Temporary Asset Tagging Coordinator

The University of Chicago; Chicago (IL); On-site; USD 28,000 - 33,000; Full time

Job summary

The University of Chicago needs a Temporary Asset Tagging Coordinator to support federal property compliance and inventory management by tagging capital assets and equipment. You will coordinate with academic and research units to schedule access to labs, offices, and other controlled environments for tagging and documenting asset information accurately.

This full-time temporary role runs about two months (40 hours per week) with a potential extension.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Experience with inventory management, facilities coordination, or related operational work preferred.
• Experience in higher education, research environments, healthcare, or laboratory settings is a plus.
• Proficiency with Excel and Outlook; familiarity with asset management systems.

Responsibilities

• Coordinate with departments, principal investigators, laboratory managers, and staff to schedule access to labs and campus locations for asset tagging.
• Affix institutional asset tags to federally funded equipment and capital assets per policies and federal compliance.
• Verify asset information including serial numbers, manufacturer details, and funding sources.
• Maintain accurate records and update asset management systems as needed.
• Communicate professionally with faculty, researchers, and staff regarding scheduling and timelines.
• Follow safety, access, and research compliance protocols in lab environments.
• Resolve discrepancies between physical assets and inventory records.
• Support broader fixed asset inventory and compliance initiatives as assigned.
• Prepare periodic progress reports and communicate status updates to management.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Independent work

Time management

Education

High school diploma or GED

Associates or bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Asset management systems

Job description

DepartmentF&A FIN - Property and Equipment Management

About the Department: The primary goal of Financial Services is to support the core mission of the University through exemplary fiscal stewardship. Our services and programs are geared toward providing our customers outstanding response and service while fulfilling compliance and fiduciary obligations. Among many duties, Financial Services has responsibility for accounting and financial reporting; cash, endowment, and debt management; payroll; sponsored award accounting; and purchasing and paying for goods and services.

Job Information

Job Summary: The Temporary Asset Tagging Coordinator is responsible for supporting the University's federal property compliance and inventory management efforts through the physical tagging and verification of federally funded capital assets and equipment. This position will coordinate directly with academic, administrative, and research units to schedule access to laboratories, offices, and other controlled research environments in order to affix institutional asset tags and document asset information accurately. The role requires strong organizational skills, professionalism when interacting with faculty and research staff, attention to detail, and the ability to work independently across a complex campus environment. This is a temporary full-time position expected to last approximately two months, with the possibility of an extension based on business needs.

Responsibilities

• Coordinate with departments, principal investigators, laboratory managers, and administrative staff to schedule access to research laboratories and other campus locations for asset tagging activities.
• Physically affix institutional asset tags to federally funded equipment and capital assets in accordance with institutional policies and federal compliance requirements.
• Verify asset information including serial numbers, manufacturer details, model numbers, funding sources, and asset locations.
• Maintain accurate records of completed tagging activities and update institutional asset management systems as needed.
• Communicate professionally and effectively with faculty, researchers, and staff regarding scheduling, access requirements, and project timelines.
• Follow all institutional safety, laboratory access, and research compliance protocols while working in research and laboratory environments.
• Assist with resolving discrepancies between physical assets and institutional inventory records.
• Support broader fixed asset inventory and compliance initiatives as assigned.
• Prepare periodic progress reports and communicate status updates to management.

Competencies

• Strong organizational and time management skills to manage multiple schedules and priorities.
• Excellent interpersonal and communication skills.
• Work independently and maintain a high degree of accuracy and attention to detail.

Education, Experience or Certifications

• Education: High school diploma or GED required. Associates or bachelor's degree preferred.
• Experience: Prior experience in inventory management, facilities coordination, asset management, administrative support, or related operational work preferred. Working in higher education, research environments, healthcare, or laboratory settings.

Technical Knowledge or Skills

• Proficiency with Microsoft Office applications, particularly Excel and Outlook.
• Proficiency using asset management or inventory tracking systems.
• Familiarity with fixed asset inventory processes or federal property compliance requirements.
• Working in higher education, research environments, healthcare, or laboratory settings.

Working Conditions and Physical Requirements

• Frequent movement between campus buildings, offices, and research laboratories.
• May work in controlled laboratory environments and must comply with all institutional safety and access requirements.
• Walk across campus and occasionally lift or move equipment up to 30 pounds.
• Standard business hours, with occasional flexibility required to accommodate laboratory access schedules.
• Full-time temporary position of 40 hours per week.
• Expected duration is approximately two months, with the possibility of an extension based on business needs.

Required Documents

• Resume/CV

Pay Rate

$20.00

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.