Temporary Administrative Support

The University Of Chicago; Chicago (IL); On-site; USD 23,000 - 48,000; Full time

Job summary

The University of Chicago seeks a Temporary Administrative Support to assist the Orthopaedic Surgery and Rehabilitation Medicine department. Under supervision, you will manage visitor programs, events, calendars, and faculty schedules, and handle invoices, reimbursements, and basic HR tasks.

The role requires a Bachelor's degree and at least two years of administrative experience, ideally in a healthcare or academic setting.

Qualifications

• Bachelor's degree required.
• Minimum of two years of progressively responsible administrative experience.
• Experience in a healthcare or academic medical environment preferred.
• Proficiency with word processing applications, spreadsheets and databases.

Responsibilities

• Manages section Visitor Program for short-term and long-term visitors.
• Manages routine section events, calendar, and faculty call schedule.
• Coordinates office functions and develops procedures and policies.
• Supports faculty recruitment and monitors expense accounts and reimbursements.
• Composes and edits correspondence; orders office supplies and maintains space.

Skills

Communication skills

Interpersonal skills

Customer service

Education

Bachelor's degree

Tools

Word processing

Spreadsheets

Databases

Job description

## Temporary Administrative SupportApplyremote type: Onsitelocations: Chicago, ILtime type: Full timeposted on: Posted Todayjob requisition id: JR34747**Department**BSD ORT - Administrative Support**About the Department**The Department of Orthopaedic Surgery and Rehabilitation Medicine has 44 clinical providers, providing care at the main hospital in Hyde Park and several off-site locations. We have more than 50,000 outpatient visits, 4,500 surgeries per year. Teaching, research and the highest quality clinical care are top priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare.**Job Information****Job Summary:**Under general direction from the Operations Manager, the Temporary Administrative Support will perform complex and diverse administrative duties in support of the day-to-day operations of the Department of Orthopaedic Surgery and Rehabilitation Medicine.**Responsibilities:*** Manages section Visitor Program, for both short term and long-term visitors.* Manages routine section events, section calendar, and faculty call schedule. Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.* Manages special projects, functions, and events and orientations and various outreach events.* Coordinates office functions, including developing and implementing office procedures and policies.* Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.* Manages other personnel matters, including the faculty recruitment process.* Monitors faculty expense accounts and advises faculty of problem spending patterns.* Receives, processes, and tracks all bills and expense reimbursements.* Composes and edits correspondence and other documents. Monitors and orders office supplies.* Oversees and maintains the physical office space, ordering equipment repairs and upgrades.* Other duties as assigned.**Competencies:*** Excellent oral and written communication skills.* Excellent interpersonal and customer service skills.* Excellent problem-solving skills.* Ability to use appropriate resources to resolve an issue.* Ability to follow an issue through to resolution.* Considerable skill in working both independently and as a team member.* Ability to take initiative and organize and complete projects with minimal supervision.* Ability to handle sensitive and confidential situations and information with absolute discretion.* Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.**Additional Responsibilities****Education, Experience, or Certifications**:**Education:*** Bachelor's degree required.**Experience:*** A minimum of two years of progressively responsible administrative experience required.* Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections preferred.**Technical Knowledge or Skills:*** Proficiency with word processing applications and spreadsheets and databases required.**Required Documents:*** Resume* Cover Letter* Reference Contact InformationThe University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. When applying, the document(s) **MUST** be uploaded via the **My Experience** page, in the section titled **Application Documents** of the application.**Job Family**Temporary Staff**Scheduled** **Weekly Hours**40**Drug Test Required**No**Health Screen Required**No**Motor Vehicle Record Inquiry Required**No**Pay Frequency**Hourly**Pay Rate Type**Hourly **FLSA Status**Non-Exempt **Pay Range**$17.05 - $35.00The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.**Benefits Eligible**This position is not eligible for benefits.**Posting Statement**The University of Chicago is an equal employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.