Temporary Administrative Clerk, Attorney's Office

Stearns County; Saint Cloud (MN); On-site; USD 44,000 - 47,000; Full time

Job summary

Stearns County is hiring for an Office Assistant to support internal operations with data entry, filing, mail distribution, and document management. The role emphasizes timely attendance, accuracy in data entry, and coordinating with County offices to provide responsive public service. The temporary position runs up to 67 working days and requires reliable, detail-oriented work ethic.

Hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, with a flexible schedule in a county setting.

Job description

Stearns County Mission: Provide Exceptional Public Services to Assure a Safe, Healthy, Vibrant County for All.

Stearns County Values: Professional | Approachable | Responsive | Collaborative | Fair & Equitable

Stearns County is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, national origin, sex, age, marital status, public assistance status, veteran status, disability or sexual orientation.

Hiring Rate: $21.69/hour

Position Objective

To assist with a range of office support activities for internal operations including maintaining electronic and paper files, sorting and distributing mail, tracking receipt and delivery of packages and supplies and performing a variety of data entry and clerical tasks.

Primary Responsibilities

1. Assists with maintaining physical and electronic filing systems, including data entry associated with the file process.
2. Performs record maintenance, including scanning and indexing documents and data entry concerning imaged documents.
3. Copies or prints files and assembles documents and/or files as required.
4. Responds to inquiries from the public and partnering agencies to provide responsive public service.
5. Completes database inquiries related to incoming documents.
6. Stamps, sorts, and distributes incoming mail; collects, routes and delivers outgoing mail and performs messenger services between divisions and within the County.
7. Attends work in a regular and timely manner.
8. Performs other duties as assigned or apparent.

Minimum Qualifications

• High School graduate or equivalent and currently enrolled in post-secondary courses in a legal, law enforcement, paralegal, administrative support, accounting, customer service or related program OR high school graduate or equivalent and six months of volunteer or paid work experience in a legal, law enforcement, paralegal, administrative support, accounting, customer service or related field.
• Experience using Microsoft Outlook and Word
• Must possess the ability to comply with Minnesota Bureau of Criminal Apprehension security requirements

Preferred Experience Beyond Minimum Qualifications:

• Experience processing daily mail
• Experience operating digital copiers and printers
• Experience with customer service in a fast-paced environment
• Experience working with confidential materials

Desirable Knowledge, Skills, and Abilities

1. Knowledge of criminal/juvenile/civil justice systems.
2. Knowledge of English grammar, punctuation, and vocabulary.
3. Ability to promote positive image of the department through friendly and effective communication and customer service.
4. Knowledge of office practices, procedures, and technology.
5. Knowledge of electronic document management and mailing processes.
6. Skilled in the use of copiers and other office equipment.
7. Ability to follow oral and written instructions.
8. Ability to work independently as well as part of a team.
9. Ability to effectively communicate verbally and in writing.

Accountabilities Shared By All Employees

1. Consistently performs job responsibilities with a positive attitude and in a manner consistent with the County’s mission and values.
2. Develops and maintains a respectful and collaborative professional relationship with all County employees and the public we serve.
3. Values and respects the diversity each employee brings to the organization.
4. Develops and maintains knowledge and understanding of all department and County-wide policies, protocols and procedures that apply to the performance of this position.
5. Complies with all rules and policies to maintain a safe work environment.

Work Environment and Physical Demands

The primary responsibilities for this position will be performed approximately 100% of the time indoors. May require minimal travel to off-site locations. Will have minimal exposure to health hazards and accidents; requires a low level of physical effort. All employees are required to reside within the state of Minnesota.

Extent of Supervision or Guidance Provided

Work is performed under the supervision of the Chief -Office Services Division.

Responsibility for Public Contact

Frequent.

Supervision of Others

None.

Hours of Work

This position has a flexible schedule of up to 40 hours per week between the hours of 8:00 a.m. to 4:30 p.m., Monday through Friday. This is a temporary position limited to a maximum duration of 67 working days.

Interview Date

If you are selected to be interviewed for this position, interviews will be held on a date to be determined. Invitations to interview will be based upon an assessment of education and experience. A job specific physical, drug and/or psychological exam may be required before appointment.

If you require special accommodations to participate in the Stearns County hiring process, please contact us at 320-656-3606.