Teleservices Supervisor

Wind Creek Hospitality; Atmore (AL); On-site; USD 55,000 - 85,000; Full time

Job summary

Wind Creek Hospitality is seeking a Teleservices Supervisor to oversee guest services operations, ensure policy compliance, and lead a team of teleservices agents. You will manage scheduling, training, and performance, while maintaining service levels and guest satisfaction across Wind Creek properties.

The role requires a related associate degree, 21+ age, and 2+ years of supervisory experience within hospitality or a Wind Creek department. Expect irregular hours including nights and weekends.

Qualifications

• Associate's Degree in Related field is required.
• Must be 21 years or older at start date.
• HS diploma or GED required (or in GED program within 6 months).
• Two years of supervisory experience required.
• Two years of experience in a Wind Creek Hospitality Department or related hiring role required.
• Two years of experience with reservations/scheduling/ordering software required.
• Three years of customer service/hospitality experience required.
• Proficiency with typing 25 WPM and MS Office with minimum scores will be tested.

Responsibilities

• Oversee day-to-day operations of Guest Services.
• Maintain understanding of Direct Mail offers, Promotions, and Casino Rewards Programs.
• Communicate with leadership to research guest disputes and policy questions.
• Supervise Teleservice Agents for policy compliance and service quality.
• Provide guidance to managers/directors with guest interactions and policies.
• Conduct training and distribute information to staff; coach and discipline when needed.
• Assist in staff scheduling, PTO approvals, and employee evaluations.
• Input schedules into Attendance Enterprise and maintain agent scheduling.
• Monitor team morale and department cleanliness; identify improvement opportunities.

Skills

Customer service

Communication

Leadership

Multitasking

Problem solving

Typing 25 WPM

Microsoft Office

Education

Associate's Degree in Related field

Tools

Attendance Enterprise

CMP

HotSOS

Opera

OpenTable

SpaSoft

Job description

Description

Job Overview 430pm 1am (Shift Subject To Change Based On Business Needs)

The Teleservices Supervisor oversees and manages the day-to-day operations of Guest Services, while ensuring that the Wind Creek Teleservices Agents adhere to all department SOPs, guest standards and compliance regulations. In addition, the chosen individual will ensure that production and quality expectations are met, e.g., talk/wrap time, service level targets, abandon rates, data integrity, email communications, guest satisfaction, and monitoring results. It is critical that the Teleservices Supervisor has strong analytical, communication, and guest service skills in addition to being detail oriented, self-motivated, dependable, and willing to work with minimal supervision.

Purpose

Our genuine engagement and positive energy provide guests an escape from their routine into our exciting fantasy world of fun, chance, and possibility, where everyone feels a sense of belonging and importance.

Value System

Our enthusiastic commitment to our purpose inspires and empowers us to do everything right, have fun, and be the best. We will be recognized fairly, elevating our levels of personal accountability, and focus on our customer. The resulting creation of wealth will grow opportunities for all.

Duties And Responsibilities

• Oversees the day-to-day operations of Guest Services
• Maintains a complete understanding of all Direct Mail offers, Promotions, and Casino Rewards Programs
• Communicates with leadership across all Wind Creek properties to research and handle guest disputes, provide guidance and background information regarding guest interactions, and answers questions regarding policies and procedures as they relate to Guest Services
• Supervises Teleservice Agents to ensure that they are in compliance with all policies and procedures
• Interacts with the department manager/director by providing pertinent information regarding policies, promotions, team members, and guest interactions.
• Provides on-going training and distributes information to new and existing personnel
• Conducts employee counseling/coaching and disciplinary action when necessary
• Assists manager in scheduling staff according to company needs, approve or deny PTO requests and prepare employee evaluations
• Works in the capacity of subordinates, as needed
• Offers pertinent feedback to assist the manager/director in the completion of evaluations for Teleservices Agents
• Inputs schedules into Attendance Enterprise and maintains detailed agent scheduling in a Workforce Management system
• Monitors and manages team member morale and departmental cleanliness
• Proactively submits recommendations for improvement

• Determines and employs an appropriate communication tactic in both verbal and written communications
• Engages with guests as necessary to deescalate and provide further explanations. Provides Meaningful Response(s) to their requests and needs and engages in dialog.
• Escalates issues, observations, opportunities, and insights to the leadership team
• Must possess knowledge of how all online and app-based Wind Creek Casino platforms perform
• Must be able to research guest issues within multiple systems and offer appropriate explanation or an alternative solution to the guest issue
• Must be able to effectively communicate issues to the department manager/director and any third-party vendors involved with the maintenance and upkeep of the various Guest Service software
• Other duties and responsibilities as assigned

Job Requirements (Please Ensure You Meet The Listed Requirements Prior To Applying)

• Associate's Degree in Related field – required
• Must be twenty-one (21) years of age or older
• High School diploma or GED required or currently enrolled and successfully complete a GED program within 6 months from start date as a condition of continued employment
• OR Two (2) years’ Supervisory experience – required
• OR One (1) year experience as a Dual-Rate Supervisor in a Wind Creek Hospitality Department – required
• OR Two (2) years’ experience in the hiring position's Department –required
• Two (2) years’ experience working with a software solution for reservations, scheduling, ordering processing or account management- required
• Three (3) years of customer service/hospitality experience - required
• Demonstrated ability to stay up-to-date on new and changing platforms to assist everyday users
• Demonstrated ability to effectively share your ideas with others
• Working knowledge of Attendance Enterprise, CMP, HotSOS, Opera, Opentable, and SpaSoft– preferred
• Demonstrated ability to articulate thoughts both verbally and in writing using proper grammar and sentence structure; a typing test will be administered with a 25 WPM pass rate-required
• Proficiency with Microsoft Office products; Outlook and Word; a skills test will be administered and must pass with a 70% pass rate- required
• Outstanding organizational skills and ability to handle multiple projects simultaneously while meeting deadlines
• Must be willing to solve people's problems
• Must be willing to proactively enhance the customer experience
• Must be willing to work hard and enjoy learning
• Must thrive on the excitement of working as part of a goal-oriented team
• Must be an independent, creative self-starter who loves running with things while keeping stakeholders informed
• Ability to communicate results to management and in a fast-paced environment
• Willing to work odd and irregular hours including nights, weekends, and holidays
• Willing to travel and participate in training as recommended or required
• Must have a valid and current State Driver's License and an insurable driving record for purposes of driving company vehicles as required
• Must have a Tribal Gaming License (or the ability to obtain and maintain a license) as a requirement for this position
• Must have willingness and ability to work in a smoke/secondary smoke environment

NATIVE AMERICAN INDIAN PREFERENCE IN HIRING POLICY SHALL BE ADHERED TO AT ALL TIMES

Source: Hospitality Online