Telecommute Senior Regulatory Compliance Specialist

Ascensus; Lorida (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Newport, an Ascensus company, seeks a seasoned Compliance Analyst to perform complex retirement plan testing and documentation. You will prepare and review non-discrimination tests, top heavy tests, 401(a)4 analyses, and ensure IRS/DOL compliance for highly technical plans.

Maintain client records, submit Form 5500 packages, and advise on plan provisions. A strong ERISA background, ASPPA credentials, and MS Office proficiency are required to deliver accurate results.

Qualifications

• 8 years of progressive plan experience in a third‑party administration environment.
• ASPPA RPF-1 & RPF-2 designation and knowledge of controlled groups, cross testing, catch‑up contributions.
• Advanced knowledge of ERISA retirement plan tax law and related Revenue Codes.
• Strong MS Office skills, including Excel.

Responsibilities

• Performs compliance testing and testing review for complex retirement plans.
• Prepares and reviews non-discrimination, top‑heavy, and 415 tests for large plans.
• Ensures plans remain tax qualified by IRS/DOL reporting and testing.
• Maintains client database and enters changes into recordkeeping software.
• Submits Form 5500 packages for review and submission.
• Allocates and reports on contributions and distributions per plan provisions.
• Collaborates with Relationship/Client Service Managers and assists with year‑end processing.
• Writes reports and procedures; provides training on new processes.

Skills

Independent

Diplomatic

Creative Problem Solver

Integrity

Analytical Thinker

Resourceful

Team Player

Utilizes Sound Judgment

Results Driven

Thoroughness

Exhibits Personal Credibility

Written and Oral Communication Skills

Client Service Focused

Education

Bachelor’s degree in a business-related field

QKA designation

ASPPA RPF-1 & RPF-2 designation

Tools

MS Office (Excel)

Job description

Newport, an Ascensus company, helps employers offer their associates a more secure financial future through retirement plans , insurance and consulting services . Newport offers comprehensive plan solutions and consulting expertise to plan sponsors and the advisors who serve them. As a provider and partner, Newport is independent, experienced, and responsive.

JOB SUMMARY

Performs compliance testing, testing review, document support and government forms preparation and review for highly complex retirement plan clients. Ensures that assigned plans remain tax qualified by meeting all IRS and DOL reporting and testing requirements. Also includes reporting on all accounting and financial activity for the plan. May provide technical training.

Essential Functions

• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions .
• Prepares and/or reviews non-discrimination tests, top heavy tests, coverage tests, 415 annual addition tests on the largest and/or most technically complex plans - includes New Comparability plans, Multiple Employer Plan and “high profile” plans as well as additional compliance testing that must be done such as 401(a)4. May also perform and/or review more complex contribution calculations.
• Ensures that assigned plans remain tax qualified by meeting all IRS and DOL reporting and testing requirements which includes reporting on all accounting and financial activity for the plan.
• Maintains client database and enters changes into recordkeeping software. Completes testing and ensures quality control audit is performed.
• Submits financial reports and Form 5500 package for review, correction, approval and submission to client and governing agency.
• Allocates employer profit sharing, matching and/or money purchase pension contributions based upon plan provisions and submit to plan sponsor for approval.
• Works with administration team to produce distributions or allocations of contributions or forfeitures based upon client approval. Ensures deadlines are identified and met.
• Reviews legal plan document and all employee data and determines participant eligibility.
• Reconciles and/or reviews all financial activity and prepares government forms for the largest and most technically complex plans.
• Consults on, recommends and implements resolutions to client issues, satisfaction, response and any other items necessary to assure customer loyalty.
• Maintains current awareness and understanding of legislative changes, IRS rulings, and expert opinions related to the processing of retirement plans.
• Research new issues to determine their impact on plan qualification status and communicates with supervisor on daily processing issues.
• Serves as technical expert to compliance analysts and provides resolutions to support business.
• Coordinates year end processing issues with Relationship Managers/Client Service Managers. Also assists with any client calls.
• Leads process improvement projects deemed necessary after annual review of internal procedures by Compliance Manager incorporating any upcoming tax law updates.
• Assists in the training of new processes.
• Writes reports, business correspondence, and procedure manuals; effectively presents information and responds to questions from groups of managers, clients, customers, and the general public.
• Assists less experienced Compliance Analysts with day-to-day functions.
• Performs other duties, as assigned, that are related to the essential operation of the department.
• Applies advanced mathematical concepts utilizing current spreadsheet and accounting database software programs as well as completes detailed financial reconciliations and data analysis.
• Utilizes technical skills and available tools to solve compliance issues.
• Consistently meets and/or exceeds performance expectations with the ability to work under pressure in a very fast paced environment
• Focuses on learning in everyday activities and events
• Collaborates with and openly shares knowledge with colleagues
• Regular, reliable, and punctual attendance
• Proactively adopt, protect and boldly embrace emerging technologies (AI, automation, etc.), platforms, and evolving practices that accelerate transformational growth and advance Ascensus’ mission and client commitments.

Management Responsibilities:

None

Required Education, Experience and Certificates, Licenses, Registrations

• ~8 years of progressive plan experience in third party administration environment required.
• ~ Successful completion of the ASPPA (RPF-1 & RPF-2 exams) designation and demonstrates knowledge in areas of controlled groups, cross testing, catch-up contributions and other current technical topics.
• ~ Advanced knowledge of retirement plan tax lawn (ERISA) including Revenue Code section 401(a)(4), 416, 414(b), (c), (m), (n), as well as others.
• ~ Strong MS Office skills to include Excel.

Preferred (but not required) education or skills for this role are

• Bachelor’s degree in a business-related field or industry experience.
• QKA designation a plus.
• ASC preferred.

Competencies

• Independent
• Diplomatic
• Creative Problem Solver
• Integrity
• Analytical Thinker
• Resourceful
• Team Player
• Utilizes Sound Judgment
• Results Driven
• Thoroughness
• Exhibits Personal Credibility
• Written and Oral Communication Skills
• Client Service Focused
• TRAVEL: Less than 5%.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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