Technology Procurement Coordinator

Jones Lang LaSalle Incorporated; New York (NY); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k) plan

Medical, Dental & Vision Care

Paid parental leave

Paid Time Off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Technology Procurement Coordinator for its Global Real Estate team. This role provides essential administrative support for technology vendor and license management across 13+ platforms, including AutoCAD and other tools, and involves onboarding, compliance, and basic invoicing tasks.

You will engage with internal stakeholders, coordinate vendor communications, and help ensure documentation accuracy while developing skills in vendor management

Qualifications

• 1-3 years of experience in administrative support, procurement coordination, or vendor management
• Strong organizational and time management skills
• Comfort with Microsoft Office Suite and learning procurement platforms
• Effective communication with internal stakeholders and vendors
• Process-oriented mindset and ability to follow procedures
• Customer service approach with internal clients
• Ability to work under moderate supervision

Responsibilities

• Maintain license inventory tracking across multiple technology platforms and prepare purchase orders for supervisor review
• Support vendor onboarding activities including documentation, scheduling, and tracking steps across Sourcing and Vendor Management Office
• Assist with country-specific vendor onboarding and monitor approvals for global deployments
• Provide admin support for Ariba contract workspaces, including setup, uploads, and basic invoicing coordination
• Coordinate basic technical vendor setup tasks like SSO requirements and access provisioning
• Serve as initial contact for routine vendor requests and triage issues
• Register technology pilots and track proof-of-concept initiatives with security/compliance approvals
• Submit domain whitelisting requests and coordinate with security for approvals
• Support application onboarding coordination with GRE Technology team and deployment milestones

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As the Technology Procurement Coordinator for our Global Real Estate team, you will provide essential administrative and coordination support for our technology vendor and license management operations. Working under moderate supervision, you'll help maintain our portfolio of 13+ specialized real estate and workplace technology platforms-from CAD design tools and space analytics solutions to facilities management systems and collaboration platforms. In this role, you'll support internal stakeholders by handling day-to-day procurement activities, coordinating vendor communications, and ensuring compliance documentation is complete and accurate. This position offers an excellent opportunity to build your skills in vendor management, technology procurement, and enterprise compliance while contributing to how our organization leverages workplace technology solutions.

Your day-to-day tasks will include:

• Maintain license inventory tracking across multiple technology platforms (AutoCAD, BlueBeam, VergeSense, Density, Smartsheet, and others), updating records based on end-user requests and preparing purchase order documentation for supervisor review
• Support vendor onboarding activities by collecting required documentation, scheduling coordination meetings, and tracking completion of steps across internal teams including Sourcing, Vendor Management Office, and Third Party Oversight
• Assist with country-specific vendor onboarding by submitting requests to Third Party Oversight teams and monitoring approval status for global technology deployments
• Provide administrative support for Ariba contract workspaces, including workspace setup assistance, document uploads, and basic vendor invoicing coordination under guidance from senior team members
• Coordinate basic technical vendor setup tasks such as gathering SSO requirements, submitting security entitlement requests, and tracking completion of access provisioning activities
• Serve as initial point of contact for routine vendor support requests, triaging license questions, logging technical issues, and escalating complex matters to appropriate team members or vendors
• Register technology pilots and track proof-of-concept initiatives, completing required forms, maintaining status spreadsheets, and following up on pending approvals from security and compliance teams
• Submit domain whitelisting requests for new technology implementations by completing standard request forms and coordinating with security teams to track approval progress
• Support application onboarding coordination, assisting the GRE Technology team with documentation gathering, meeting scheduling, and tracking deployment milestones for software releases

Desired experience and technical skills:

Requirements:

• 1-3 years of experience in administrative support, procurement coordination, or vendor management, with demonstrated ability to handle multiple tasks and follow established processes
• Strong organizational and time management skills with proven attention to detail in maintaining records, tracking deadlines, and following up on pending requests
• Comfort working with business software and enterprise systems including Microsoft Office Suite (Excel, Word, Outlook) and ability to learn procurement platforms and license management tools
• Effective communication skills with the ability to professionally interact with internal stakeholders and external vendors via email, phone, and virtual meetings
• Process-oriented mindset with willingness to follow documented procedures, ask clarifying questions when needed, and elevate issues appropriately
• Customer service approach to supporting internal clients, responding promptly to inquiries, and maintaining positive working relationships across teams
• Ability to work under moderate supervision while taking initiative on routine tasks and knowing when to seek guidance on complex or unfamiliar situations

Preferred:

• Experience using procurement or contract management systems such as Ariba, Coupa, or similar enterprise platforms
• Basic understanding of software licensing concepts or interest in learning about enterprise technology agreements and subscription management
• Previous work in financial services, corporate real estate, or regulated industries with exposure to multi-step approval processes and documentation requirements

Why this role matters:

This position provides critical support to our Global Real Estate team's technology operations while offering excellent opportunities for professional development. You'll gain valuable experience in vendor management, technology procurement, and enterprise compliance processes while working alongside experienced professionals who will support your growth. If you're an organized, detail-oriented professional looking to build a career in procurement, vendor management, or technology operations, this role offers hands‑on learning and clear pathways for advancement within our organization.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

55,000.00 - 85,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Chicago, IL, Columbus, OH, New York, NY, Plano, TX

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job‑related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.