Technology Administrative Coordinator

Eleven Western Builders; Escondido (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Annual Performance-Based Bonuses

Health Benefits Package

401(k)

Company-Issued Computer

Paid Holidays

Vacation

Sick Time

Job summary

Eleven Western Builders, Inc. is seeking a Technology Administrative Coordinator to support the Director of Technology & Operations. You will help manage technology assets, onboarding processes, inventory, and documentation while partnering with HR, Operations, Accounting, and field teams.

The role emphasizes high organization, customer service, and proactive problem solving in a fast-paced construction environment. A strong command of Microsoft Office and data management is required.

Qualifications

• Associate degree preferred in business/IT fields.
• At least two years in admin, operations, or tech coordination.
• Experience maintaining records, inventory, and data in spreadsheets/databases.
• Proficiency with Microsoft Office Suite including Excel, Outlook, Word, Teams.
• Experience with asset tracking systems or inventory management software.

Responsibilities

• Learn technology operations, processes, and workflows.
• Build relationships with department leaders and field teams.
• Manage technology assets, inventory records, and onboarding processes.
• Maintain spreadsheets, databases, and tech documentation.
• Provide ongoing admin support to the Director of Technology & Operations.

Skills

Organizational skills

Detail oriented

Communication

Discretion/Confidentiality

Multitasking

Education

Associate degree in Business Admin/IT

Tools

Microsoft Office Suite

Asset tracking software

Excel

Outlook/Teams

Job description

Join us and be a part of our collaborative company culture, providing innovative, quality-built construction projects as a leading retail general contractor throughout California and the western United States.

We are looking for a Technology Administrative Coordinator who will support the successful operation of our technology department by providing exceptional administrative, organizational, and coordination support to the Director of Technology & Operational Innovation. This role partners closely with Human Resources, Operations, Accounting, and field teams to ensure company technology assets, records, inventory, onboarding activities, and departmental initiatives are managed accurately and efficiently.

Keep reading IF:

YOU ARE HIGHLY ORGANIZED AND DETAIL-ORIENTED.

You enjoy maintaining accurate records, managing spreadsheets, tracking inventory, and ensuring information is organized and accessible. You take pride in keeping systems up to date and understand that attention to detail is critical to operational success.

YOU ARE CUSTOMER-SERVICE DRIVEN.

You enjoy helping others and providing responsive support to employees and internal stakeholders. You build positive working relationships, communicate professionally, and follow through on requests with urgency and accuracy.

YOU ARE PROACTIVE AND ACCOUNTABLE.

You take ownership of your work, anticipate needs, and look for opportunities to improve processes. You thrive in a fast-paced environment and can effectively manage multiple priorities while maintaining a high level of professionalism and discretion.

ESSENTIAL DUTIES MAY INCLUDE:

In the first 30 days and ongoing:

• Learn Eleven Western Builders' technology operations, business processes, systems, and departmental workflows.
• Build strong working relationships with department leaders, managers, field employees, and support teams.
• Become familiar with company technology assets, inventory tracking systems, onboarding processes, and departmental procedures.
• Gain proficiency in Microsoft Office applications, internal tracking systems, and technology asset management processes.
• Support technology equipment distribution, inventory tracking, and record maintenance activities.

Within the 6th to 9th-month mark and ongoing:

• Independently manage technology asset tracking and inventory records.
• Coordinate employee onboarding and offboarding technology requirements.
• Maintain spreadsheets, databases, reports, and technology-related documentation.
• Track department action items, project timelines, and operational initiatives.
• Identify and resolve discrepancies related to inventory records and assigned equipment.
• Provide ongoing administrative support to the Director of Technology & Operational Innovation.

By the 12th month mark and ongoing:

• Serve as a trusted administrative and operational resource for the technology department.
• Ensure asset records, inventory information, and departmental documentation remain accurate and current.
• Support successful execution of technology and process improvement initiatives.
• Collaborate effectively across departments to support technology resource management.
• Demonstrate leadership, accountability, professionalism, and a commitment to operational excellence.

EDUCATION, SKILLS & EXPERIENCE:

• Associate degree in Business Administration, Information Technology, or a related field preferred.
• Minimum of two years of administrative, operations, technology coordination, or related experience preferred.
• Experience maintaining records, tracking inventory, and managing data within spreadsheets and databases.
• Strong proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience with asset tracking systems or inventory management software preferred.
• Strong organizational, prioritization, and time management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Excellent verbal and written communication skills.

WHO WE ARE:

Since 1983, Eleven Western Builders, Inc. has been a leading retail general contractor, delivering innovative, quality-built construction projects to a diverse group of clients. We approach every project with a goal of total satisfaction for our clients, ourselves, and all members of the project team, ready to conquer any obstacle that may arise.

At Eleven Western Builders, we keep our promise to build the best projects by providing our clients with top-level management and the highest quality fieldwork on projects throughout California and the western United States. We love this work, we were built to do it, and we are ready to earn our clients' trust!

BENEFITS:

• Annual Performance-Based Bonuses
• Health Benefits Package
• 401(k)
• Company-Issued Computer
• Paid Holidays
• Vacation
• Sick Time