Technical Operations Specialist

Spectraforce Technologies; West Point (PA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work model

GMP training opportunities

Job summary

Spectraforce Technologies in West Point, PA, is seeking an entry-level Technical Operations Specialist to support GMP documentation, repository management, and cross-functional coordination in a fast-paced environment.

The role emphasizes meticulous documentation, product specification file generation prior to packaging, training compliance, and proactive task tracking to ensure timely project delivery within a hybrid work model (3 days onsite).

Qualifications

• Bachelor's degree preferred; equivalent experience will be considered.
• 1-3 years of relevant experience.
• Candidates without a degree should have 3+ years of related experience.

Responsibilities

• Execute assigned operational tasks while ensuring GMP compliance.
• Maintain and organize GMP documentation and quality records.
• Locate, retrieve, and consolidate documents from multiple repositories.
• Generate Product Specification Files prior to packaging operations.
• Collaborate with cross-functional teams to collect and manage documentation.
• Coordinate documentation activities to support ongoing projects.
• Track task progress and follow through to ensure timely completion.
• Maintain accurate records of operational activities.
• Complete required system and compliance training to maintain access to repositories.
• Support repository management and document lifecycle activities.
• Identify and resolve documentation-related issues through analytical problem-solving.
• Ensure documentation accuracy, completeness, and compliance with quality standards.
• Communicate effectively with stakeholders across multiple departments.

Skills

Microsoft Office Suite

Documentation

Verbal & written communication

Organization & project coordination

Analytical & problem-solving

Cross-functional collaboration

Education

Bachelor's degree preferred

Equivalent experience considered

Tools

Veeva Vault

Adobe

SAP

Document Management Systems

Job description

Job Title: Technical Operations Specialist

Duration: 12 Months

Location: West Point, PA

Work Environment: Hybrid (3 days onsite; flexible onsite days between Monday-Thursday)

Job Summary

The Technical Operations Specialist is an entry-level role responsible for supporting technical and operational activities in a fast-paced GMP environment. The position focuses on documentation management, project coordination, repository management, and cross-functional collaboration to ensure operational efficiency and compliance.

Qualifications

• Bachelor's degree preferred; equivalent experience will be considered.
• 1-3 years of relevant experience.
• Candidates without a degree should have 3+ years of related experience.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience creating reports, presentations, GMP documentation, and performing basic data analysis.
• Strong verbal and written communication skills.
• Excellent organizational and project coordination abilities.
• Detail-oriented with strong prioritization and time management skills.
• Ability to collaborate effectively with cross-functional teams.
• Strong analytical and problem-solving skills.

Preferred Software Experience

• Microsoft Office Suite
• Veeva Vault
• Adobe
• SAP
• Document Management Systems

Key Responsibilities

• Execute assigned operational tasks while ensuring compliance with GMP requirements.
• Maintain and organize GMP documentation and quality records.
• Locate, retrieve, and consolidate documents from multiple repositories into a centralized repository.
• Generate Product Specification Files prior to packaging operations.
• Collaborate with cross-functional teams to collect and manage documentation.
• Coordinate documentation activities to support ongoing projects.
• Track task progress and follow through to ensure timely completion.
• Maintain accurate records of operational activities.
• Complete required system and compliance training to maintain uninterrupted access to company repositories.
• Support repository management and document lifecycle activities.
• Identify and resolve documentation-related issues through analytical problem-solving.
• Ensure documentation accuracy, completeness, and compliance with quality standards.
• Communicate effectively with stakeholders across multiple departments.

Day-to-Day Responsibilities

• Retrieve and organize documents from various electronic repositories.
• Work with document owners across multiple departments.
• Consolidate documentation into a single repository.
• Manage high-volume documentation in a GMP-regulated environment.
• Complete training for multiple Merck systems.
• Support documentation requests for packaging and technical operations.
• Maintain organized documentation and repository records.
• Coordinate with project teams to meet documentation deadlines.

Preferred Experience

• Documentation management in GMP or Quality environments.
• Repository and document lifecycle management.
• Project coordination.
• Cross-functional collaboration.
• Quality systems and GMP documentation.
• Technical operations support.

Key Notes

• Hybrid schedule (3 days onsite).
• Strong emphasis on documentation management (GMP & Quality).
• High-volume repository management experience preferred.
• Self-motivated with the ability to work independently and meet deadlines.
• Reliable, detail-oriented, and proactive approach to daily responsibilities.