Team Read Project Coordinator

Seattle Public Schools; Seattle (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

Seattle Public Schools seeks a Program Coordinator for Seattle Team Read. You will oversee operations, coordinate tutors and site coordinators, and collaborate with district staff to align tutoring programs with literacy initiatives.

You will train staff, manage budgets, and engage with funders to secure support. This role may require full-time commitment as funding confirms, with ongoing program oversight across multiple elementary and secondary sites.

Qualifications

• Two (2) years of experience coordinating or leading a program involving volunteers and tracking expenditures.
• Experience producing statistical reports and program evaluations.
• Bachelor's degree in social services, education, public administrator, or related field; or equivalent work experience.

Responsibilities

• Coordinate, supervise, and implement Seattle Team Read operations.
• Represent Team Read with school administrators, teachers and staff.
• Determine tutor placement, visit tutoring sessions, and provide feedback to ensure service quality.
• Develop and deliver staff training; create training materials; assist with training delivery.
• Manage project budget and monitor expenditures; authorize payroll for tutors and staff.
• Prepare and submit grant applications and donor reports; host funder site visits.

Skills

Volunteer coordination

Budget management

Grant administration

Training delivery

Team leadership

Education

Bachelor's degree in social services/education/public administration

Job description

This position is currently funded at 0.8FTE and may increase to 1.0FTE pending confirmation of additional funding and program needs. The selected candidate must be available and willing to work full time (1.0FTE) if the additional funding is confirmed.

This position's responsibility, under general direction from the K-12 Reading and Social Studies Programs Manager and the funding source (Team Read Executive Director and Board of Directors), is the overall coordination, supervision, organization and implementation of operations and activities of Seattle Team Read.

The position will remain open until filled, with the first round of applications scheduled for review on Wednesday, November 4, 2026.

5%

• Sets project goals, in compliance with funding source objectives (Team Read non-profit funds/grant awards), and district literacy initiatives; in coordination with district supervisor, and Team Read non-profit leadership and staff.
• Recommends new or modified services, if approved by supervisor and Team Read non-profit leadership and staff, Oversees the implementation of those services.
• Ensures that project services are carried out in accordance with district policies.

25%

• Maintains and implements the Team Read program in elementary schools served by Team Read.
• Represents Team Read with school administrators, teachers and other staff.
• Documents agreements regarding student reader and site coordinator selections and program implementation.
• Works with principals and site coordinators to determine the number of tutors to be placed at schools.
• Visits tutoring sessions at participating schools on a regular basis to provide support and feedback to tutors and site coordinators to help ensure the quality of project services.

5%

• Supervises the Project Developer and the Program/Administrative Assistant.

10%

• Supervises and supports the Project Developer in planning teen recruitment; assists with recruitment, screening and placement of middle and high school students to act as reading tutors.
• Supervises the Team Read Program/Administrative Assistant in the screening and placement of middle and high school students to act as reading tutors.

• Oversees the implementation of training for tutors, site coordinators and site assistants.
• Develops training materials in cooperation with district curriculum staff and Team Read non-profit staff members.
• Assists with training delivery.
• Provides on-site training support and guidance as needed.

5%

• Provides support and coaching to program site coordinators and site assistants in supervising middle and high tutors.
• When tutors job performance issues arise, intervenes as appropriate and in accordance with the processes developed in conjunction with district legal and human resources staff (up to and including dismissal)

5%

• Provides input to the recruitment, selection and evaluation of site coordinators.

5%

• Helps develops and manage the Seattle Team Read project budget.
• Monitors project expenditures and authorizes payroll for tutors and other staff.

10%

• At the discretion of the Team Read Executive Director, works with contract grant consultants to prepare and submit grant applications to potential funders.
• Helps host site visits for funders and potential funders.
• Helps prepare and submit reports to program donors.
• Prepares and submits grant applications to potential funders.
• Hosts site visits for funders and potential funders.
• Prepares and submits reports to program donors.

5%

• Monitors the collection of program data, and reports program data to program evaluators.
• Maintains/refines data tracking systems.
• Helps Team Read non-profit staff coordinate the annual program evaluation and report results to program stakeholders.
• Helps prepare reports for the Team Read Board of Directors and district administration
• Attends meetings, as required.

10%

• Oversees the logistical arrangements necessary for program delivery including transportation and snacks for elementary and high school student participants, in cooperation with site coordinators.

5%

• Represents the project to the public.
• Responds to inquiries and serves as a resource for project staff.

5%

• Oversees the recruitment and training of volunteers to assist with tutoring site management and tutor recruiting efforts.

5%

• Works with appropriate District personnel to ensure the development of efficient project processes related to such areas as payroll, transportation, accounting, employment services, budget, legal and grant services.

OTHER FUNCTIONS:

• May perform related duties consistent with the scope and intent of the position.

RELEVANT COMPETENCIES:

Directing Others

Establishes clear directions; sets stretching goals and assigns responsibilities that bring out the best work from people; establishes a good work plan, and distributes the workload appropriately.

• Assigns work to others, adapting to the responsibilities, motivation and interest of each individual.
• Clearly communicates responsibilities including decision making authority, required actions and deadlines.
• Provides appropriate support based on direct report's capabilities.
• Encourages two-way dialog to ensure success.

Building Effective Teams

Builds cohesive teams of people within the organization; shares wins and success such that each team member feels valuable and appreciated; guides teams to establish and achieve goals.

• Creates high performance environment where others pull together to get things done.
• Promotes collaboration and removes obstacles to teamwork.
• Celebrates successes and rewards team achievements.
• Monitors and evaluates team successes and challenges while providing productive feedback.

Organizing

Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.

• Identifies and prioritizes critical activities and tasks to achieve results.
• Ensures that materials and information are prepared to maximize productivity.
• Knows how to get things done both through formal and informal channels.

Collaboration

Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his/her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented)

Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving

Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the purpose of making decisions.
• Displays self-confidence in own judgment.
• Focuses in the facts and solutions instead of opinions and problems.

Integrity

Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.

• Deals with people and situations in an honest and forthright manner.
• Represents information and data accurately and completely.
• Represents the confidentiality of information and concerns shared by others.
• Takes ownership if a mistake is their own and does not blame others.

Accountability

Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.

• Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
• Holds individuals and team accountable for their actions and results.
• Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
• Aligns own activities and priorities to meet broader organizational needs.
• Demonstrates courage and confidence in his or her own ability.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of adult and school-aged student learning techniques.
• Elementary level curriculum.
• Effective tutoring and behavior management techniques.
• Record-keeping and personnel management.
• Skill in organizing and scheduling activities.
• Time management.
• Large project management.
• Facilitating group discussions.
• Effective interpersonal communication.
• Communicating clearly with diverse audiences.
• Ability to coordinate activities between various sites.
• Coordinate multiple tasks simultaneously.
• Organize and prioritize work.
• Think logically and creatively.
• Be flexible and adaptable.
• Work independently and as a team member.
• Establish and maintain positive working relationships with school and project staff, parents, students and the public in a diverse community.
• Develop and maintain accurate financial records.
• Develop and track project data and records.
• Evaluate project progress and effectiveness.

OTHER FACTORS:

• Travels between sites.
• Attends evening, weekend or summer meetings or activities.
• Required to deal with individuals and groups in difficult situations.

EDUCATION/EXPERIENCE:

Two (2) years of experience coordinating or leading a program or project that involved recruiting volunteers or other individuals to provide activities/services for a designated population, preferably with a program partnered with a school, which included responsibility for tracking expenditures and providing statistical reports; Bachelor's degree in social services; education, public administrator, or approved related field; equivalent work experience may substitute for the education requirement on a year-for-year basis; or an equivalent combination of education and experience.

Any equivalent combination of education, experience and