Teachers' Secretary

Howard County Public School System; United States; On-site; USD 38,000 - 48,000; Full time

Job summary

Howard County Public School System is seeking a capable clerical/secretarial professional to support Bushy Park Elementary and Triadelphia Ridge Elementary. The role handles typing, filing, data maintenance, and visitor assistance in a confidential environment.

Strong communication and Office skills are essential, with a requirement for an associate degree or equivalent experience and an ongoing commitment to student support.

Qualifications

• High school diploma or equivalent; transcript required.
• Experience with Microsoft Office and basic databases preferred.
• Ability to maintain confidentiality and follow school policies.

Responsibilities

• Perform general clerical tasks: typing, filing, mail distribution.
• Answer phones, take messages, and relay information clearly.
• Maintain student data, attendance, and registration records.
• Prepare curricular materials and newsletters for teachers.
• Operate office equipment and support staff and visitors.

Skills

Confidentiality

Typing

Record keeping

Office software

Communication

Inventory control

Time management

Education

High school diploma

Associate degree / 60 credit hours substituted

Tools

Microsoft Office

Job description

ABOUT US

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students!

ABOUT THE APPLICATION PROCESS

Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes.

Please note that application submission will be available only through 11:59 PM on the date p rior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely .

Job Posting End Date:

10-16-2026

Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site.

This position is a full-time position split between two locations: Bushy Park Elementary and Triadelphia Ridge Elementary Schools.

DESCRIPTION

This is a school-based clerical/secretarial work of a confidential nature. An employee in this class, with general supervision from a designated administrator or teachers, provides clerical assistance to the staff. Performance is evaluated periodically

MINIMUM QUALIFICATIONS

Education:

High school diploma or equivalent (must scan and upload to the online application at the time of submission). Foreign credentials must be evaluated as U.S. High School diploma or above by an MSDE approved organization. For a list of approved vendors, please click here

Experience:

One year of general office experience. Must be able to use the keyboard at a moderate rate of speed. Graduation from an accredited university or college with a minimum of an associate degree or successful completion of 60 credit hours may be substituted for the required experience. An official college transcript is required.

PREFERRED QUALIFICATIONS

Experience with Microsoft Office database applications. Experience working in a school setting.

ESSENTIAL POSITION RESPONSIBILITIES

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

• Performs general secretarial tasks including, but not limited to, typing, maintaining records, logs and databases; make photocopies, files, mail distribution, etc.
• Answers telephone communications and record messages.
• Communicates positively and effectively with staff, students, parents, and/or visitors.
• Type letters, reports, forms, bulletins, and newsletters.
• Compiles and maintains student data, attendance records, and registration records.
• Operates computer and other office equipment.
• Prepare curricular materials for teachers.
• Organizes, prepares, and publishes weekly newsletters.
• Operates several types of office machines for reproduction, copying, and collating for teachers and staff.
• Answers the telephones, takes written and oral messages, and gives information within the scope of assigned responsibilities.
• Maintain files and records appropriately.
• Collect monies for specific purposes.
• Orders, receives, inventories, and issue supplies.
• Greets visitors and escorts individuals to various activities within the building.
• Assists with the registration of new students.
• Assists teachers in planning field trips.
• Assist in the supervision of student aides.
• Assist administrators with the work schedule for substitute employees.
• Operates various office machines.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of record keeping methods.
• Ability to maintain confidentiality.
• Ability to perform general clerical duties.
• Knowledge of business English, spelling, punctuation and grammar, and office procedures.
• Ability to type from rough draft and keyboard at a moderate rate of speed.
• Knowledge of alphanumeric filing systems.
• Ability to type and prepare correspondence.
• Knowledge of inventory control methods and methods commonly used in the training for acquiring clerical skills.
• Strong human relations skills.
• Ability to be able to meet timelines.
• Ability to communicate clearly and concisely, both orally and in writing, with school administrators, central office personnel, faculty, staff, parents, students, and the community.
• Knowledge and skill in the use of computers and all aspects of word processing, database, and spreadsheet software programs.
• Knowledge of operating and maintenance of other office equipment, including computers.
• Ability to manage the office and provide training for other office personnel.
• Ability to coordi