Teachers' Secretary

hcpss; Columbia (MD); On-site; USD 32,000 - 42,000; Full time

Job summary

The Howard County Public School System (HCPSS) seeks a school-based clerical/secretarial employee to provide confidential administrative support under supervision from an administrator or teachers. The role involves general secretarial tasks, data maintenance, and coordinating communications for staff and students.

Minimum qualifications include a high school diploma or equivalent, with one year of office experience; an associate degree or 60 credit hours may substitute.

Qualifications

• High school diploma or equivalent required; MSDE credential may apply.
• One year of general office experience preferred; typing speed required.
• Associate degree or 60 credit hours may substitute for experience; official transcript required.
• Experience with Microsoft Office database applications preferred.
• Experience working in a school setting is preferred.

Responsibilities

• Perform general secretarial tasks including typing, maintaining records and databases, filing, mail distribution.
• Answer telephone messages and relay information.
• Communicate positively with staff, students, parents, and visitors.
• Type letters, reports, forms, bulletins, and newsletters.
• Maintain student data, attendance and registration records.
• Operate computers and office equipment.
• Prepare curricular materials for teachers.
• Publish weekly newsletters.
• Handle office machines for copying and reproduction.
• Greet visitors and assist with registrations.
• Assist with field trips planning and supervision of student aides.

Skills

Clerical duties

Confidentiality

Typing speed

Record keeping

Office equipment operation

Communication skills

Time management

Education

High school diploma or equivalent

Associate degree substitution

Official college transcript

Tools

Microsoft Office

Job description

ABOUT US

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan , please visit our website and our careers page . Join our award-winning workforce and make a difference in the lives of our students!

DESCRIPTION

This is a school -based clerical/secretarial work of a confidential nature. An employee in this class, with general supervision from a designated administrator or teachers, provides clerical assistance to the staff. Performance is evaluated periodically

MINIMUM QUALIFICATIONS

Education: High school diploma or equivalent (must scan and upload to the online application at the time of submission). Foreign credentials must be evaluated as U.S. High School diploma or above by an MSDE approved organization. For a list of approved vendors, please click here

Experience: One year of general office experience. Must be able to use the keyboard at a moderate rate of speed. Graduation from an accredited university or college with a minimum of an associate degree or successful completion of 60 credit hours may be substituted for the required experience. An official college transcript is required .

PREFERRED QUALIFICATIONS

Experience with Microsoft Office database applications. Experience working in a school setting.

ESSENTIAL POSITION RESPONSIBILITIES

• Performs general secretarial tasks including, but not limited to, typing, maintaining records, logs and databases; make photocopies, files, mail distribution , etc.
• Answers telephone communications and record messages .
• Communicates positively and effectively with staff, students, parents, and/or visitors.
• Type letters, reports, forms, bulletins, and newsletters .
• Compiles and maintains student data, attendance records, and registration records .
• Operates computer and other office equipment .
• Prepare curricular materials for teachers .
• Organizes, prepares, and publishes weekly newsletters .
• Operates several types of office machines for reproduction, copying, and collating for teachers and staff .
• Answers the telephones, takes written and oral messages, and gives information within the scope of assigned responsibilities .Maintain files and records appropriately.
• Collect monies for specific purposes .
• Orders, receives, inventories, and issue supplies .
• Greets visitors and escorts individuals to various activities within the building .
• Assists with the registration of new students .
• Assists teachers in planning field trips .
• Assist in the supervision of student aid e s.
• Assist administrators with the work schedule for substitute employees.
• Operates various office machines .

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of record keeping methods .
• Ability to maintain confidentiality .
• Ability to perform general clerical duties .
• Knowledge of business English, spelling, punctuation and grammar, and office procedures .
• Ability to type from rough draft and keyboard at a moderate rate of speed .
• Knowledge of alphanumeric filing systems .
• Ability to type and prepare correspondence .
• Knowledge of inventory control methods and methods commonly used in the training for acquiring clerical skills .
• Strong human relations skills .
• Ability to be able to meet timelines .
• Ability to communicate clearly and concisely, both orally and in writing, with school administrators, central office personnel, faculty, staff, parents, students, and the community .
• Knowledge and skill in the use of computers and all aspects of word processing, database, and spreadsheet software programs .
• Knowledge of operating and maintenance of other office equipment, including computers .
• Ability to manage the office and provide training for other office personnel .
• Ability to coordinate his/her daily activities or schedule .
• Ability to be fle