Tax Preparer and Admin

Fiore Accounting & Tax Services; Gainesville (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Three weeks vacation

Paid federal holidays

Health insurance

401(k)

Flexible scheduling

Job summary

Fiore Accounting & Tax Services is seeking an experienced Tax Preparer & Admin to join our Gainesville, FL team. You will prepare individual and small-business returns and work directly with assigned clients from intake through completion.

This in-office role requires 1–2 years of tax-related experience and a strong client-service mindset. You will collaborate with a Tax Manager and support bookkeeping clients throughout the year.

Qualifications

• Tax, accounting, bookkeeping or related experience/education.
• Basic understanding of individual taxes and accounting concepts.
• Strong attention to detail, organization, and communication skills.
• Comfortable communicating with clients by phone and email.
• Ability to manage multiple returns, priorities, and deadlines.
• Willingness to learn and incorporate feedback.
• Ability to pass a background check.

Responsibilities

• Prepare 1040s, Schedule Cs, and basic 1120/1120-S tax returns for review.
• Review client documents and identify missing information.
• Guide clients through the tax document collection process.
• Follow up with clients for documents, signatures, and other items.
• Maintain accurate client notes and workflow statuses.
• Prepare annual 1099 filings for bookkeeping clients.

Skills

Tax prep

Client communication

Attention to detail

Time management

Independent work

Learning new tech

Education

Accounting/Finance degree

Tax related education

Tools

Drake Tax

QuickBooks Online

Job description

Join a Growing Accounting Firm

Fiore Accounting & Tax Services is a growing bookkeeping, tax, and payroll firm dedicated to helping small businesses reach their full potential. We're looking for an experienced Tax Preparer & Admin to join our team.

This position combines tax preparation with client service and tax administration. You'll prepare individual and small business tax returns while working directly with your assigned clients throughout the tax process - from the initial intake of documents through completion of their return.

We're looking for someone with at 1-2 years of tax related experience. Please note that this is an in-office job and not virtual.

What You'll Do

• Prepare 1040s, Schedule Cs, and basic 1120/1120-S tax returns for review
• Review client documents and identify missing information
• Introduce yourself to assigned tax clients and guide them through the tax document collection process
• Follow up with clients for documents, questions, signatures, and other outstanding items
• Maintain accurate client notes and workflow statuses
• Make updates based on Tax Manager review
• Follow clients from initial intake through completion of their return
• Prepare annual 1099 filings for bookkeeping clients

The ideal candidate is comfortable learning new technology, enjoys meeting with clients, and has basic tax experience. Because we serve clients across the country, technology and communication are essential to how we work.

A Typical Day

No two days are exactly the same, but your day may include:

• Your day may include reviewing client documents, preparing tax returns,
• Calling or emailing clients for missing information,
• Working through Tax Manager review notes, and
• Keeping your assigned clients moving through the tax process.
• During year-end, you'll also prepare 1099 filings for our bookkeeping clients.

Success in this role requires someone who takes ownership of their client work, communicates proactively, follows through on outstanding requests, and keeps projects moving rather than waiting for clients to respond. We value accuracy, initiative, teamwork, and delivering an exceptional client experience.

Position Requirements

Required

• Tax, accounting, bookkeeping, or related experience/education
• Basic understanding of individual taxes and accounting concepts
• Strong attention to detail, organization, and communication skills
• Comfortable communicating with clients by phone and email
• Ability to manage multiple returns, priorities, and deadlines
• Comfortable following established processes and learning new technology
• Ability to maintain confidential financial and tax information
• Ability to work independently and collaboratively
• Willingness to learn and incorporate feedback
• Ability to pass a background check

Preferred

• Experience preparing individual, Schedule C, and basic business tax returns
• Experience with Drake Tax or similar tax software
• Accounting, Finance, Business, or related degree preferred
• QuickBooks Online experience a plus
• Experience working directly with clients

Benefits

• Three weeks of paid vacation
• Paid federal holidays
• Health insurance
• 401(k) retirement savings plan
• Flexible scheduling within normal business hours