Tax Operations Analyst

peak6group; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Apex Fintech Solutions (Apex) is seeking a Tax Operations Analyst to join the Tax and Cost Basis team. The analyst will support tax reporting and withholding operations for introducing broker-dealers and correspondent clients, ensuring accuracy, timeliness, and regulatory compliance of forms such as 1099, 1042-S, and cost basis reporting.

Ideal candidates have brokerage tax operations experience, strong IRS regulations knowledge, and the ability to analyze data across multiple client

Qualifications

• Experience in brokerage tax operations or financial services reporting.
• Strong understanding of IRS information returns and withholding requirements.
• Ability to analyze complex data and resolve issues across multiple client environments.

Responsibilities

• Prepare and review year-end tax forms (1099, 1042-S, 5498) and cost basis reporting.
• Monitor electronic filing and resolve IRS rejections to meet deadlines.
• Oversee NRA and backup withholding processes and W-8/W-9 validation.
• Ensure accuracy of cost basis across securities and corporate actions.
• Conduct data quality reviews and reconciliations across client tax data.
• Respond to client inquiries regarding tax reporting and withholding.
• Participate in process improvements and automation initiatives.

Skills

Brokerage tax operations

IRS regulations

Data analysis

Regulatory reporting

Cost basis reporting

Tools

FIRE

IRIS filing systems

Job description

WHO WE ARE

Apex Fintech Solutions (Apex) powers innovation and the future of digital wealth management by building tech-forward solutions that help simplify, automate, and facilitate access to financial markets for all. Our robust suite of fintech software enables us to support clients such as Stash, Betterment, SoFi, Webull, and eToro, amongst many others; collectively, Apex powers access to the stock market for over 22+ million end customers.

At Apex, we are changing how the securities industry operates by reinventing the status quo, which was manual, slow, and accessible only by the ultra-wealthy. We're digitizing and democratizing systems so that everyone has an opportunity to invest.

When you're at Apex, you drive this change. You're part of a global team with a clear vision: to be the trusted technology that powers the digital economy. Our offices in Austin, Dallas, Chicago, New York, Portland, Belfast, and Manila are home to over 1,000 employees.

Together, we're shaping the future of financial innovation. Embrace change. Solve big. Win together. And be G.R.E.A.T. - grit, results, empathy, accountability, and teamwork - with Apex.

We're proud to be recognized for the innovative work we do, the purpose-driven nature of our work, and the collaborative culture we've created. Here are just a few of the many awards we've recently received:

• Best Places to Work 2026, 2025, 2024, 2023 - Presented by BuiltIn
• WealthTech of the Year 2025 - Presented by US FinTech Awards
• The World's Top 250 Fintech Companies 2024 - Presented by CNBC

ABOUT THIS ROLE

Apex is seeking a highly motivated Tax Operations Analyst to join the Tax and Cost Basis team. This role is integral in supporting the full lifecycle of tax reporting and withholding operations for our introducing broker-dealers and correspondent clients. The analyst will be responsible for ensuring the accuracy, timeliness, and regulatory compliance of all tax information reporting, including 1099, 1042-S, and cost basis obligations. The ideal candidate will have experience in brokerage tax operations or financial services reporting, a strong understanding of IRS regulations governing information returns and withholding, and the ability to analyze complex data to identify and resolve issues across multiple client environments.

Key Responsibilities

• Tax Information Reporting: Support the preparation, review, and delivery of year-end tax forms including Forms 1099-B (Proceeds from Broker Transactions), 1099-DIV (Dividends), 1099-INT (Interest), 1099-MISC (Miscellaneous Income), 1099-R (Distributions), 1099-OID (Original Issue Discount), 1042-S (Foreign Person's U.S. Source Income), and Form 5498 (IRA Contributions). Identify and resolve reporting discrepancies, process corrections, and ensure timely and accurate IRS submission.
• IRS Filing & Compliance: Support electronic filing of information returns through FIRE and IRIS filing systems. Monitor filing acceptance, research and resolve IRS rejections, and manage correction cycles across multiple clients and form types. Ensure all reporting deadlines are met, including original filing, correction, and furnishing deadlines.
• Withholding Operations: Monitor and support NRA (nonresident alien) withholding, backup withholding, and state withholding processes. Assist with the review and validation of W-8 and W-9 documentation, ensure correct withholding rates are applied based on treaty eligibility and account classification, and support the identification and resolution of erroneous withholding through reversal processes.
• Cost Basis Reporting: Support the accuracy of cost basis calculations and reporting for covered and non-covered securities, including equities, fixed income, options, and mutual funds. Assist with wash sale tracking, corporate action adjustments, and the reconciliation of cost basis data between internal systems and client-facing statements.
• Data Quality & Reconciliation: Conduct data quality reviews across client tax data to identify anomalies, missing information, and reporting gaps. Perform reconciliation between internal systems and external sources, investigate breaks, and ensure data integrity ahead of each filing cycle. Maintain and update data quality tracking tools and dashboards.
• Client Support: Handle client inquiries and requests related to tax reporting, cost basis, withholding, and IRS notices through the service desk ticketing system. Provide timely, accurate information on 1099 and 1042-S reporting, cost basis methodology, and withholding obligations to support client satisfaction and regulatory compliance.
• Process Improvement & Automation: Actively participate in initiatives to improve operational procedures, reduce manual intervention, and enhance data accuracy. Contribute to the development and testing of automated workflows, diagnostic tools, and reporting dashboards. Provide recommendations and insights that may influence the strategic direction of tax operations.