Tax Legal Assistant

Modern Machining Solutions; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life and long-term disability

Flexible spending accounts

401(k)

Paid time off

Paid holidays

Bonus opportunities

Job summary

Modern Machining Solutions Inc. in Manhattan is seeking a Tax Legal Assistant to support tax attorneys in a full-time, on-site capacity.

The role involves document preparation, attorney scheduling, client communications, and comprehensive administrative support for tax matters. Responsibilities include organizing tax correspondence, managing calendars and deadlines, assisting with time entry and prebill tasks, drafting engagement letters and agreements, and maintaining electronic matter files in

Qualifications

• 2 years of related legal support experience preferred.
• Strong MS Office skills (Word, Excel, Outlook).
• Excellent proofreading, grammar, and written communication.

Responsibilities

• Organize tax-related correspondence and prepare submission materials.
• Manage attorney calendars, schedule meetings, track deadlines.
• Support time entry, prebill review, invoice revisions, expense reports, and new matter intake.
• Prepare, format, and proofread agreements, engagement letters, correspondence, and presentations.
• Maintain electronic matter files in iManage with naming/version controls.
• Communicate with clients, accountants, outside counsel, and internal teams.
• Complete court e-filings as needed and confirm submissions.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Tools

iManage

Job description

Our client, an established law firm, is hiring a Tax Legal Assistant for a full-time, on-site position supporting its tax attorneys in Manhattan. This role combines legal document preparation, attorney scheduling, client communication, and administrative support for tax-related matters.

Responsibilities

• Organize tax-related correspondence and supporting records, coordinate signatures, and prepare submission materials under attorney direction.
• Manage attorney calendars, schedule meetings, track approved deadlines, and flag conflicting priorities.
• Support time entry, prebill review, invoice revisions, expense reports, and new matter intake.
• Prepare, format, and proofread agreements, engagement letters, correspondence, and presentations.
• Maintain electronic matter files in iManage, following document naming, version control, and records retention procedures.
• Communicate with clients, accountants, outside counsel, and internal teams.
• Complete court e-filings as needed and maintain submission confirmations.

Qualifications

• Related legal support experience preferred, ideally around two years.
• Strong Microsoft Office skills, including Word, Excel, and Outlook.
• Excellent proofreading, grammar, and written communication skills.
• Careful attention to document details, including names, dates, amounts, and attachments.
• Ability to manage shifting priorities, meet deadlines, and recognize when attorney guidance is needed.
• Professional client service skills and discretion when handling confidential information.

Compensation and Benefits

Annual salary of $65,000 to $85,000, with the offer based on experience, education, and skills.

• medical
• dental
• vision
• life and long-term disability insurance
• flexible spending accounts
• a 401(k)
• paid time off
• paid holidays
• bonus opportunities